SOW Ortho Ultrasound.pdf

STATEMENT OF WORK

Orthopedic Department’s Ultrasound

West Texas Veterans Health Care System Big Spring Texas

• General: Currently, the West Texas Veterans Affairs Health Care System (herein after referred to as WTVAHCS) Orthopedic Department requires 1 ultrasound system and probes. The system will be used to perform in house procedures and.

The WTVAHCS treats a wide variety of orthopedic cases. The Orthopedic service is an evolving specialty implementing new and innovative treatments. It is critical for the new equipment to be capable of performing the range of current and future procedures required by the facility.

• Delivery Location: West Texas Veterans Health Care System, Orthopedics

Department 300 Veterans Blvd, Big Spring TX 79720

• Scope: The Contractor will provide 1 Orthopedic ultrasound system and 1 probe.

Company will ensure deliver is made withing 30 days of contract award or proposed plan to deliver within 60 days.

o The ultrasound system will come with a minimum 5-year warranty.

o Cleaning and Sterilization procedures: The company must provide documentation for daily cleansing and sterilization procedures for the proposed system and transducers/probes.

o The physician or technician must be familiar with the operation and functionality of the new ultrasound system. The ultrasound system and probes must be like or equal to the Sonosite PX Ultrasound System:

• Salient Characteristics

Part Number Description Quantity Portable Ultrasound System - Like or equal to the

Sonosite PX to include:

- combined touch panel and physical buttons

- Imaging modes, to include Measurement and calculation, 2D imaging with enhanced resolution, tissue differentiation

- Perform Guided needle procedure imaging

- Full DICOM Package providing the capability to interface with your PACS network

- 2.4 and 5GHz Wireless capabilities for transmission of images and exam information

- Onboard worksheets for Acute Care (ACEP 2018) and Procedures including: Aorta, Appendix, Bladder, Cardiac, Deep Vein

Thrombosis, eFAST, FAST, Gallbladder, Generic, Gynecology, Musculoskeletal, Obstetrics 2/3 Trimester, Obstetrics 2/3 Trimester Multiple, Obstetrics, Ocular, Renal, Soft Tissue, Thoracic, Abscess Drainage, Arterial Line, Arthrocentesis, Central Venous Line, Paracentesis, Pericardiocentesis, Peripheral Venous Line, Peritonsillar Abscess

Drainage

- Enhanced security features to protect ePHI both in transit and at rest with complex password rules support, FIPS 140-2 validated encryption algorithms, user and role-based authentication and LDAP support

Transducer - 5-1 MHz multi-frequency, broadband, curved transducer with a maximum scan depth of 30

cm. Supports exam types for Abdomen, Gynecology, Lung, Nerve, Musculoskeletal, Early Obstetrics, Obstetrics, and Spine.

Transducer – L115-4 MHz multi-frequency, broadband, linear transducer with a maximum scan depth of 6 cm. Supports exams procedures for Arteries, Breast, Carotid, Musculoskeletal, Nerve, Superficial, and Venous.

External power supply for charging batteries 1

Field Case for transporting the ultrasound 1

5 Year warranty 1

User Training

Delivery Times: Delivery times shall be Monday through Friday from 07:00 to 16:30 (7:00AM to 4:30PM) excluding federal holidays unless requested and approved by the

COR. Federal holidays include:

New Years' Day Martin Luther King Jr. Day

Presidents' Day Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans’ Day Thanksgiving Day

Christmas Day

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by U.S. Government agencies. Also, included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

• Parking: It is the responsibility of the Contractor’s personnel to park only in designated parking areas. The WTVAHCS shall not waive or make reimbursement for parking violations of the Contractor’s personnel under any circumstances.

• Definitions/Acronyms

• WTVAHCS: West Texas Veterans Affairs Health Care System o All other technical and functional specifications of BK SPECTO ultrasound system.

• Training for VA Employees: A comprehensive training program is required.

• Security Requirements: The contractor will have no access to patient records or areas of the hospital. The A&A requirements do not apply, and a Security Accreditation Package is not required.

• GOVERNMENT FURNISHED PROPERTY

This section should identify any government-furnished property provided to the contractor. This includes all government-furnished property, such as government furnished material, equipment, or information. If the list of property is extensive, this section should identify where that list can be found. Before offering to provide any property, make sure that it will be available when required, where required, and in the condition required by the contract. Failure to meet government furnished property requirements often lead to a contractor claim for an equitable adjustment to contract price, delivery, or other requirements. Specific requirements about providing government furnished property can be found in FAR 45, government property, and related agency policy.

• SECURITY REQUIREMENTS

Contractor employees will need to get access badges from the VA Police Service located on the ground floor, main facility prior to conducting business, installation, or training functions. Contractors are required to abide by all facility requirements in regard to screening and masking requirements.

All Contractor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. The Contractor is to coordinate with the COR to obtain the I.D. badge from the Police Service. The

Contractor is to provide a list of personnel who shall be performing the service

• INFORMATION SECURITY AND PRIVACY:

Vendor will not have access to information deemed to be “VA sensitive information”.

The certification and accreditation (C&A) do not apply.

The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Consistent with the requirements of 38 U.S.C. 5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. However, it is the policy of VA to forgo collection of liquidated damages in the event the contractor provides payment of actual damages in an amount determined to be adequate by the agency.

• RECORDS

i. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

ii. Contractor shall treat all deliverables under the contract as the property of the

U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

iii. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

iv. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

v. Contractor shall not create or maintain any records containing any Government

Agency records that are not specifically tied to or authorized by the contract.

vi. The Government Agency owns the rights to all data/records produced as part of this contract.

vii. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

viii. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [email, fac, etc.] or state of completions [draft, final, etc.]

ix. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation of unauthorized destruction of records, including all forms of mutilation.

Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S. C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the

Agency records schedules.

x. Contractor is required to obtain the contracting officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive ad proprietary information.

(1) Federal Records related to this policy, regardless of medium, shall be created, maintained, and dispositioned in accordance with the VHA Records

Control Schedule (RCS) 10-1, General Records Schedule (GRS) or another

NARA-approved records schedule, if applicable.

(2) Federal Records shall be stored per the National Archives & Records

Administration (NARA) Facility Standards for Records Storage, as described in

36 Code of Federal Regulations (CFR) 1234.

References:

VHA Directive 6300, Records Management

VHA Directive 6300.01, Records Management Continuous Readiness Review and Remediation

VHA Records Control Schedule (RCS) 10-1

NARA Facility Standards for Records Storage, 36 CFR 1234