SOW OIL WASTE OFFLOAD_PONCE_PR..pdf

SCOPE OF WORK

U. S. COAST GUARD CUTTER STRATTON

OILY WASTE OFFLOAD

SECTION 1 – GENERAL INFORMATION

1.1 Scope of Work

The contractor must provide vacuum truck/ barge, all personnel, equipment, tools, materials, supervision, other items and services necessary to perform used oil/oily water offload up to 1,000 gallons as defined in this Scope of Work, the contractor must perform to the standards in this contract.

1.1.2 Place of Performance:

1.1.2.1 Unit: USCGC STRATTON

Location: Pier #3 Ponce, Puerto Rico

1.1.3 Contracting Officer (KO):

1.1.3.1 Name: Jenelle Lujan

Unit: USCGC STRATTON

PH: (206) 820-4918

FX: N/A

E-mail: Jenelle.N.Lujan@uscg.mil

1.1.4 Contracting Officers’ Technical Representative:

1.1.4.1 Name: Michael Graham

Unit: USCGC STRATTON

PH: (571) 608-9325

FX: N/A

E-mail: Michael.D.Graham@uscg.mil

1.1.5 Contact for questions:

1.1.5.1 Any questions regarding scope of work must be directed to the Contracting Officer.

1.1.5.2 Unless specifically annotated below in part 1.5.3, all requests for site visits must be scheduled through the Contracting Officer. Requests can be submitted via phone call or e-mail.

1.1.5.3 A site visit for all interested parties is scheduled as below. All interested offerors must arrive no later than five minutes prior to the start time indicated in order to allow coordination by the COR.

Date: ___________________________________ Start Time: _______________________________ Location: _______________________________

1.2 Contractor Personnel

1.2.1 Contract Manager

The contractor must provide a contract manager who must be responsible for the performance of the work.

The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer.

1.2.1.1 The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract

1.2.1.2 The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

1.2.2 Contractor employees

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2.2.1 Contractor personnel must present a neat appearance and be easily recognized as contractor employees.

1.2.2.2 The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations.

1.2.2.3 The contractor shall hold valid license, certifications, and/ or permits to perform work at place of performance.

1.2.3 Security requirements

Due to heightened Security at U.S. Navy Facilities, all contractor employees performing tasks related to this SOW, while onboard a U.S. Navy facility, shall have proper valid identification. Time spent undergoing entrance to U.S. Navy facilities will not be considered a government delay of work or differing site condition.

1.3 Hours of Operation

1.3.1 The contractor must perform the tasks as required by the SOW under this contract during the following hours:

132.1 Period of performance: Must be performed no earlier than 24 Jan. 2025.

1.4 Award

It is the governments’ intent to make award on the basis of Lowest Price Technically Acceptable offered through issuance of a firm fixed price Purchase Order.

1.4.1. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered offeror. Website: www.sam.gov

1.5 Invoicing

Invoices shall be sent to address as per the contract. To ensure proper payment, all invoices shall have requisition number/order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the offeror attach a copy of the Purchase Order / Contract to their invoice(s).

1.5.1 Invoicing shall be submitted through the IPP system at: ipp.gov

Electronic Submission of Payment Requests (FSMS Awards)

(a) Definitions. As used in these instructions -

(1) "Payment request" means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available shall be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 shall be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor shall include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

SECTION 2 – DEFINITIONS

2.1 General Definitions

When the (SOW), solicitation provision or contract clause uses a word or term that is defined in the Federal Acquisition Regulations (FAR), the word or term has the same meaning as the definition as contained in section 2.101 of the FAR. The FAR index is available via the Internet at http://www.acqnet.gov at the end of the FAR, after the FAR Appendix.

2.1.1 Defective Service: A service or commodity output that does not meet the standard of performance requirement specified in the contract for that service or commodity.

2.1.2 Quality Assurance: A planned and systematic pattern of all government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. Quality assurance refers to actions by the government assurance functions for a contracted service.

2.1.2 Quality Control: Those actions taken by a contractor to control the production of outputs to ensure that they conform to the contract requirements.

2.1.3 Technical Definitions: N/A

SECTION 3 – GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 General Information

The Government must provide the facilities, equipment, materials, and services listed here.

3.1.1 Government Furnished Facilities

3.1.1.1 N/A

3.2.1 Government Furnished Equipment

3.2.1.1 N/A

3.3.1 Government Furnished Material

3.3.1.1 N/A

SECTION 4 – CONTRACTOR FURNISHED ITEMS AND SERVICES

Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

SECTION 5 – SPECIFIC TASKS:

The contractor must provide vacuum truck and/or barge, all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform waste oil offload and disposal of up to 1,000 gallons in compliance with federal, state, and/ or local regulations.

5.1.1 Contractor shall pump 1,000 gallons of oily water mixture (Used engine oil and oily bilge water more than 50% oil, less than 1% solid) from ship to shore. The Coast Guard will provide engineering personnel to connect fittings and monitor ship connections.

5.1.2 Contractor shall provide a vacuum truck with a minimum of 100 feet of hose with 2-inch female camlock fitting. Contractor must have a spill response plan in place and be exercised in the proper response procedures.

5.1.3 Contractor shall provide transportation and disposal for offload.

5.1.4 Contractor shall provide receipt/ manifest of total gallons offloaded to Coast Guard representative.

SECTION 6 – APPLICABLE PUBLICATIONS AND FORMS

Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW).

6.1 Publications

6.1.1 Mandatory Publications

Publication NR Line Title Date

6.1.2 Informal Publications

Publication NR Line Title Date

6.2 Forms