SOW NWWR94362200033.docx

National Weather Service Statement of Work Janitorial Services

Location:

National Weather Service Central Illinois Weather Forecast Office 1362 State Route 10 Lincoln, IL 62656 Logan County

Scope:

The contractor shall continuously provide all supplies, materials, tools, personnel, and supervision to clean the Weather Forecast Office as described in this statement of work. The facility has 4700 square feet of cleanable space (approximately 50% carpet, 50% tile), 25 windows, 4 glass doors and 28 employees. This facility is in operation 24/7. The supplies and materials shall be properly stored in the area designated by the Government Contact Point (GCP).

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein (including monthly spot checks of work performed). The supplies the contractor will furnish will be commercial grade (i.e., toilet paper, paper towels, liquid soap, trash can liners, garbage bags, cleaning solutions, etc.).

Specific days and/or times of all work to be performed shall be coordinated in advance with the GCP. Work to be performed on government recognized holidays shall be accomplished the following day or as agreed upon the contractor and GCP. Any cleaning missed due to severe weather operations shall be accomplished the following day.

Additional Requirements:

1. DAILY - FOUR DAYS - Monday, Tuesday, Thursday & Saturday A. Sweep or dust mop all uncarpeted floors (including hallways and foyers) using chemically treated absorbent dusting tools. All sweeping of uncarpeted floors, shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

B. Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filtering system.

C. Vacuum or clean indoor and outdoor entrance mats.

D. Dust Computers, Computer monitors, keyboards and phone keyboards with damp cloth method.

E. Empty all wastebaskets and break room recycle container. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe inside receptacle clean. Clean receptacle exterior as needed.

F. Wet mop restroom floors and break room with disinfectant solution. Clean and disinfect toilets and urinals.

G. Refill all dispensers and containers in restrooms and break room. Ensure a sufficient quantity of paper towels and toilet tissue is readily available in each of the rooms as well as a constant supply of deodorizer in the men’s restroom urinal.

H. Clean and disinfect counter tops and sinks in restrooms; counter top (including behind microwave), sink, and table in break room. Scour sink.

I. Clean and disinfect drinking fountain.

J. Fill out and initial/sign and date the janitorial checklist (provided by WFO). Sign in/out with date and time on the ILX visitor’s log.

2. WEEKLY

A. Wet mop all uncarpeted floors (except the access floor in the operations and equipment rooms) using a detergent solution. Remove all oil, tar, and stubborn dirt using an all-purpose spray cleaner.

B. Damp mop access floor in operations room and equipment room; mop should be damp, but not wet; to ensure no water seeps through floor seams. To remove marks or stains, use all-purpose spray cleaner. Under no circumstances shall WAX, OIL, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

C. Wash glass entrance doors and windows, interior and exterior, with cleaning material that will not film or streak, or stain. The front entrance door interior glass and windows are tinted (facing the parking lot); do not use newspaper, Windex, or substances with vinegar.

D. Clean exterior surfaces of all appliances in the break room.

E. Clean drinking fountain with disinfectant solution.

F. Clean restroom mirrors ensuring no visible streaks.

G. Dust accessible horizontal surfaces throughout facility and visibly require dusting. All dusting shall be done by the damp or treated cloth methods.

H. Empty all paper recycle boxes and outside trash receptacles. Remove recycles and refuse to proper outside bins.

3. MONTHLY

A. Spot clean toilet room enclosures.

B. Remove spots and stains from carpet as necessary.

C. Buff and spot polish high traffic areas to protect finishes.

D. Vacuum all carpeted areas including moving furniture and floor obstacles to clean underneath and around.

E. Clean outside cigarette/trash receptacles.

4. QUARTERLY (January, April, July, October) A. Dust Venetian blinds.

B. Wash all exterior windows.

C. Mop/Buff resilient floor (Electronic Shop/Supply Room) After damp mop or light scrubbing, a dilute floor polish (7% to 8% solids) or spray-buffing compound is sprayed on the floor. Before the liquid can dry, buff with a floor machine of 170 to 1100 rpm equipped with a buffing pad or brush until a thin, protective glossy film remains after buffing the liquid dry. This procedure allows the base coat of polish to be protected, reducing the need for stripping. Severe traffic areas may require extra coats of polish.

D. Damp mop access floor in equipment room, mop should be damp, but NOT WET, to assure that no water seeps through floor seams. To remove marks or stains, use all- purpose spray cleaner. Under no circumstances shall wax, oil, or other coatings be applied to this floor as the anti-static properties of this floor will be lost.

E. Clean the return air grills in the operations area and in the equipment room.

5. SEMI-ANNUAL CLEANING (April, October) A. Vacuum/clean chairs.

B. Vacuum all accessible carpeted walls. This does not include modular furniture.

C. Clean all light fixture plates. Vacuum light fixture grids in the Operations Area to remove dust and dirt.

D. Clean carpet.

Vacuum all areas thoroughly before doing the cleaning process. All carpeted areas shall be cleaned using a low moisture cleaning process. Do not use hot water extraction or so- called “Steam Cleaning” except as when and where approved by GCP. Do no use the Spin-Bonnet method.

6. ANNUAL (April) A. Clean Ceramic Tile floors (Break room, Restrooms, and Entry Ways) All ceramic tile floors shall be cleaned using the following procedure:

1. Sweep or vacuum as required removing loose dust and dirt.

2. Remove foot marks and small spills with damp mop or sponge.

3. A cleaning solution shall be mixed according to the manufacturer’s directions. Use double bucket or two standard buckets, one containing fresh cleaning solution, the other to receive dirty cleaning solution removed from the floor.

4. Apply cleaning solution to the floor and agitate with a floor machine, or, a long handled scrubbing brush. Be especially careful to loosen all dirt in grout joints. Work small areas at a time to keep dirty cleaning solution from drying on floor.

5. Remove all dirty cleaning solution from floor with wet mop or auto scrubber.

6. Let floor dry before allowing traffic.

Terms of the SOW:

1. The Vendor shall bill on a monthly basis in arrears for the service provided.

2. The contractor, if remotely located, shall designate a representative local to the contract site, with contact numbers. Neither the local representative nor the government representative has the authority to modify the contract in any manner which might affect the cost thereof.

3. The contractor shall be responsible for the scheduling and coordination of work on the site.

4. If any of the services do not conform to the contract requirements, the Government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the Government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5. If the contractor fails to expeditiously take the necessary action to ensure that performance shall be in conformity with contract requirements, the Government may terminate the contract for default.

6. All work shall be done as required above except on holidays of which work shall be accomplished the following day or on the previously, by the contractor and GCP, agreed upon make up day.

7. The Government reserves the right to inspect for quality control.

8. The Contractor and/or employee will sign in on the daily janitorial checklist when work begins and will sign out when work has been completed.

SAFETY AND ENVIRONMENTAL REQUIREMENTS

1. The Contractor and Sub-Contractors shall comply with all applicable Federal, State, and Local law and regulations pertaining to safety and environmental requirements.

1. The Contractor shall provide and maintain work environments and procedures which will safeguard the public and Government personnel, property, materials, supplies and equipment exposed to Contractor operations and activities.

1. The Contractor and all employees must be in compliance with all State and Local COVID19 guidelines. Masks must be worn in any of the NWS buildings while transmission rates are high. Once transmission rates are lowered and the employee is vaccinated then a mask may not be required but formal notification will be provided by the GCP. Please notify the GCP and CO immediately if any of the Contractor’s employees or subcontractors have tested positive for COVID19 and provide a plan for continuing the work as specified in this Statement of Work.

Observance of Legal Holidays and Site Closure Information The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the GCP. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the GCP or alternate for guidance.

Period of Performance

GOVERNMENT POINTS OF CONTACT: