SOW-NFS Kitchen Pot Pan Room Equipment Procurement and Installation-DC VAMC-FINAL.docx

B.2 STATEMENT OF WORK

NFS Kitchen Pot & Pan Room Equipment Procurement and Installation Washington DC VA Medical Center (DCVAMC) — Station 688 50 Irving Street NW, Washington, DC 20422

1. PURPOSE

The Washington DC VA Medical Center (DCVAMC), Station 688, requires the emergency procurement, delivery, and factory assembly of commercial kitchen equipment for the Nutrition and Food Services (NFS) Pot & Pan Washing Room, located in the Building 1 kitchen. This procurement is an emergency acquisition driven by Joint Commission survey findings issued during the June 2026 survey cycle, which identified HIGH Widespread infection control deficiencies and physical environment deficiencies in the NFS kitchen, including dishwasher/drain backup causing standing water, degraded warewashing equipment, and unsanitary surface conditions.

The existing pot and pan washing equipment is in a state of disrepair contributing to standing water, drain backup, and inability to maintain sanitary conditions required by Joint Commission standards IC.06.01.01, PE.01.01.01, and NPG.12.01.01. Replacement is required immediately to remediate the cited deficiencies, restore compliance, and eliminate infection control hazards in an active food preparation area serving veteran inpatients.

2. BACKGROUND

DCVAMC underwent a Joint Commission accreditation survey in June 2026. The survey resulted in multiple findings rated HIGH Widespread and Moderate Widespread in the NFS kitchen area, including:

IC.06.01.01 EP 3 (HIGH Widespread): Multiple unclean and stained surfaces, food spilled on the floor, utensils on the floor, food container debris, and insect debris in the kitchen. The infection control surveillance, prevention, and control program was found deficient.

PE.01.01.01 EP 1 (Moderate Widespread), Finding #6: Dishwasher machine and area drains were holding water backup, resulting in standing water below the equipment. The corrective action plan specifically identifies “Replacing the drain with floor and sink contract” as the required remediation.

PE.01.01.01 EP 1 (Moderate Widespread), Finding #1: Kitchen physical environmental concerns including broken equipment handles, cracked floor tiles, and standing water from excess water discharge.

PE.01.01.01 EP 2 (Moderate Widespread), Finding #7: Kitchen areas observed with unidentified residual on surfaces, including HVAC return grille by the dish machine and equipment under hoods.

NPG.12.01.01 EP 8 (HIGH Widespread): Food safety process failures including improper sanitizing solution testing, temperature monitoring deficiencies, and general food handling non-compliance.

The NFS Pot & Pan Room is an active food preparation support area operating daily to support inpatient meal service for veterans at DCVAMC. The existing warewashing and pot scrubbing equipment has degraded to the point where it can no longer maintain the sanitary conditions required by Joint Commission, CMS Conditions of Participation, and FDA Food Code standards. Continued operation with the current equipment poses an ongoing infection control risk and perpetuates the cited Joint Commission deficiencies.

3. SCOPE OF WORK

3.1 EQUIPMENT TO BE FURNISHED

The Contractor shall furnish the following commercial kitchen equipment items, manufactured to the specifications stated below. All equipment shall be new, unused, and of current production. Rebuilt, refurbished, or remanufactured equipment is not acceptable.

Item 1: Custom 2-Compartment Sink System with Drainboard

Item 1.2: Food Waste Disposer

Item 2: Pot Scrubber / TurboWash System

3.2 DELIVERY REQUIREMENTS

3.3 FACTORY ASSEMBLY REQUIREMENTS

The Contractor shall provide factory-authorized technician assembly services for the Aerowerks sink system (Item 1) as follows:

An Aerowerks Factory Technician (or Aerowerks authorized service agent) shall arrive at the jobsite to field weld, polish, and interconnect all Aerowerks equipment components.

Assembly covers all inter-electric and plumbing connections of Aerowerks components only.

Assembly shall be performed during regular working hours (Monday–Friday, 8:00 AM – 5:00 PM). Overtime, weekend, evening, or standby labor time is not included and not authorized.

Assembly shall be performed by a qualified Aerowerks technician. Warranty is void if assembled by an unauthorized service agent.

The Hobart TurboWash II unit (Item 2) will be provided to the Aerowerks technician on-site for welding to the table.

3.4 ASSEMBLY EXCLUSIONS — GOVERNMENT RESPONSIBILITY

The following are NOT included in the Contractor’s assembly scope and will be performed by DCVAMC FMS or a separate Government contractor:

Receiving, uncrating, unloading, and delivery of equipment to the Pot & Pan Room (included in delivery per Section 3.2) Electrical connections from equipment to building electrical supply Plumbing connections from equipment to building plumbing supply Utility service connections of accessory equipment to Aerowerks equipment (waste equipment, dish machine connections) Manned fire watch (if required by DCVAMC Safety) Removal and disposal of existing equipment (performed by DCVAMC FMS)

3.5 REMOVAL AND DISPOSAL OF EXISTING EQUIPMENT

DCVAMC Facilities Management Service (FMS) will remove and dispose of existing pot and pan room equipment prior to delivery and installation of the new equipment. The Contractor is not responsible for removal or disposal of existing equipment.

4. SAFETY REQUIREMENTS

All work performed on-site shall comply with OSHA 29 CFR 1910 and DCVAMC safety policies.

Hot work permits are required for all welding activities. The Contractor’s assembly technician shall coordinate with the COR to obtain a hot work permit from the DCVAMC Safety Office before any welding begins.

The Contractor shall provide appropriate PPE for all personnel performing work on-site.

The Contractor shall comply with all DCVAMC security and badging requirements. All Contractor personnel must check in with the COR or NFS Technical POC upon arrival and departure.

The Contractor’s assembly technician shall not interfere with NFS kitchen operations. Assembly work shall be coordinated with the NFS Technical POC to minimize disruption to meal service.

5. INFECTION CONTROL

All equipment delivered to the Pot & Pan Room shall be clean and free of contaminants.

Packaging materials, crating, and shipping debris shall be removed from the kitchen area immediately upon uncrating. Debris shall not be left in food preparation or serving areas.

The Contractor’s assembly technician shall maintain a clean work area during and after assembly. All welding debris, grinding residue, and metal shavings shall be completely removed before the area is returned to NFS for food service use.

An ICRA is not anticipated for this equipment replacement provided no penetration of walls, ceilings, or floors occurs. If unforeseen conditions require penetration of building elements, work shall stop and the COR shall be notified immediately.

6. WARRANTY

All equipment shall carry the full manufacturer’s standard warranty, passed through to the Government at no additional cost.

Minimum warranty period: manufacturer’s standard warranty or one (1) year from date of Government acceptance, whichever is greater.

The Contractor shall provide written warranty documentation for all equipment within 5 business days of delivery and acceptance, including manufacturer name, model, serial number, warranty duration, warranty terms, and manufacturer warranty contact information.

Warranty on the Aerowerks sink system is void if assembled by an unauthorized service agent. Factory-authorized assembly per Section 3.3 is mandatory to preserve warranty coverage.

7. INSPECTION AND ACCEPTANCE

The COR and NFS Technical POC will inspect all delivered equipment for conformance to specifications, completeness, and damage.

The COR will inspect the completed factory assembly for workmanship, proper connections, and functionality.

Acceptance will be documented in writing by the COR after:

All equipment has been delivered and inspected Factory assembly is complete and all Aerowerks components are interconnected Hobart TurboWash is welded to the table All assembly debris is removed Warranty documentation is provided Equipment that does not conform to specifications, is damaged, or is otherwise deficient shall be replaced by the Contractor at no additional cost to the Government.

8. DELIVERABLES

9. INVOICING AND PAYMENT