SOW Nevada EOC BW Antenna Install.pdf

FEMA National Continuity Programs FEMA National Radio System (FNARS)

Nevada Division of Emergency Management FNARS B&W BWDS-90N Antenna Install

Statement of Work (SOW) November 22, 2024

PREPARED BY:

Federal Emergency Management Agency Office of National Continuity Programs

Continuity Communications Division

Location:

Nevada Division of Emergency Management 2478 Fairview Dr.

Carson City, NV 89701

Contracting Officers Representatives (COR): Gary Evans Technical Monitor (TM): Gary Evans

References:

Attachment A: Nevada EOC Roof Diagram Attachment B: B&W Antenna Configuration Drawing Attachment C: B&W Antenna Configuration Drawing 2 Attachment D: B&W Antenna Mounted to 4’ Fiberglass Pipe Attachment E: Nevada EOC Center Mast Attachment F: South Mast

Attachment G: ½ Inch Butterfly Cable Hanger and Metal Strap Attachment H: Existing Conduit

Specific:

1. Contractor will remove damaged BWDS-90N Antenna.

a. Contractor will remove existing partially downed BWDS-90N antenna from the 3 masts depicted in (Attachment A) using the existing pulley system.

b. Contractor will securely roll-up old antenna and turn over to Technical Monitor on-site.

2. FEMA will furnish, and Contractor shall assemble and install one Barker and Williams BWDS-90N Antenna.

a. Antenna will be mounted to the 3 previous masts identified in (Attachment A).

b. Contractor will install the B&W antenna in a “Inverted V” Configuration, with the modification of two anchor points at each end. (Attachments B & C)

c. Contractor will assemble and install a B&W model BWDS-90N antenna with HFT-1N Balun Transformer, and LD-9F Balancing Network onto a 4’ fiberglass pipe. This hardware and materials provided by FEMA. (Attachment F).

d. Contractor will secure the fiberglass pipe using FEMA furnished Pipe-To-Pipe clamps as high as possible on the center mast (Attachment D). Contractor to ensure it is of a height that cannot be reached without aid (ladder, scaffolding, etc.), and maintains the “Inverted V” configuration.

e. Contractor will secure ends of the antenna wire set to the identified “North” and “South” masts (Attachments D & E) using FEMA provided poly-cord and anchor points.

3. Remove/Install Transmission Line.

a. Contractor will uninstall existing ~150’ transmission line for disposal.

b. Contractor will install ~250’ of FEMA furnished LDF4-50A transmission line from the antenna balun, through the rooftop conduit (~60’), and into the previously used weatherhead on roof. Cable will be secured in a neat and orderly manner through the same conduits, drop-ceiling, and cable-trays as the previous run, and then extended to the new radio room location (~90’ further within the building) above drop-ceilings.

c. Using FEMA furnished CommScope L4TNM-PSA N male connectors the Contractor will properly terminate the transmission line as needed.

d. Contractor will install FEMA provided NexTeK Surge Guard PTRONFONF80S

(Polyphaser) at designated transmission line grounding location.

e. FEMA will provide standard ½ inch Butterfly cable hangers with metal straps for Contractor to secure transmission cable on center mast every 18”. (Attachment G).

f. Contractor will add 6 additional Dura-Blok (or similar) under existing PVC conduit system, spaced as needed to best reduce existing conduit sag. (Attachment H)

g. Contractor will install a FEMA provided transmission line ground kit on transmission line ~3’ above floor-level at center mast to previously used roof ground point.

h. Contractor will properly weather seal connector at balun and transmission line ground kit to prevent water and corrosion damage to the transmission line. Contractor will weather seal rooftop conduit at each end.

3. Disturbed areas restoration

a. Any trenches, ruts or tracks created by equipment such as trucks, lifts, backhoes, or cranes shall be filled in, properly compacted, and raked back to the natural ground level. Any disturbed site areas must be restored to pre-construction condition.

b. Heavily reseed the disturbed areas with a grass seed mixture suitable for the region, and cover with straw or other suitable grass seed covering for the region/climate.

4. Testing

a. The contractor shall perform a 2 to 30 MHz VSWR sweep along with a DTF sweep and document results on the newly installed antenna/transmission line.

b. All discrepancies in the installation of the antenna/feedline assemblies found to be outside manufactures specifications shall be resolved and the testing & documentation process repeated.

Deliverables:

1. One fully functional B&W model BWDS-90N antenna installed per the SOW.

2. Transmission line installed as directed in the SOW.

3. The contractor shall perform a 2 to 30 MHz VSWR sweep along with a DTF sweep and document results on the newly installed antenna/transmission line. All sweep documentation shall be given to the FEMA TM electronically by email in JPEG format.

4. Document system installation to include antenna and transmission line details and submit to the COR electronically.

5. Ground that was disturbed by the installation brought back to original state. This will be included but not limited to grading (if necessary), spreading grass seed and straw.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP): All work shall be completed by the contractor within 45 calendar days from the award date of the resulting order.

General Requirements:

1. The contractor shall provide all labor, personnel, equipment, tools, materials and supplies necessary for completion of this task.

2. The contractor shall schedule a start date for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

3. Installation may require personnel to climb; if so, personnel will be certified to climb towers and will adhere to all safety standards. If climbing, a minimum of two (2) tower and antenna certified people to be present at the job site. The Contractor shall provide all equipment and certified personnel associated with the entire project to operate in a safe manner and adhere to all Federal, State, and local safety standards, including OSHA standards. The CO/COR or facility safety officer may require a copy of the certifications prior to the start of the project.

4. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

5. The COR will work with the contractor to determine if any inspections and/or permits are needed.

6. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours Prior to the start of the project.

7. The Contractor shall establish that FEMA NCP is the owner of record of all materials procured for this project, such that FEMA NCP may exercise all warranty and technical support rights following final acceptance.

8. All data, software, equipment, analysis results, and reports/briefings generated are the property of the United States Government and may not be released to third parties without the express written consent of the Contracting Officer Representative (COR)/Contracting Officer (CO).

9. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

10. Telephone: Telephone service should not be expected to be available onsite for the Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

11. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

12. Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

13. Contractor employees working onsite shall wear an identification badge that at minimum displays the Contractor name, the employee’s photo, and the employee’s name. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

14. The Federal Government owns the hardware and associated systems. The contractor shall use only such equipment in support of requirements outlined in this SOW.

15. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

16. The Contractor shall coordinate services, deliverables, and delivery schedules with the

COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

17. All cyber identity and cyber attribute data—including data at rest, data in transit, generated data, and metadata—will always remain the property of the United States Government. None of this data will be shared or distributed, other than within the operating parameters of the program, without prior written permission from FEMA. At the conclusion of the contract, the Contractor shall return all Government-owned data to FEMA on an appropriate storage medium and will definitively purge all Contractor-owned equipment of Government-owned data.

18. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

19. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process and removed from the facility at the end of the install.

20. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3). below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage w ritten on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Nevada EOC Roof Diagram (FEMA Antenna in Green)

Attachment B: B&W Antenna Configuration Drawing

Attachment C: B&W Antenna Configuration Drawing 2

Attachment D: B&W Antenna Mounted to 4’ Fiberglass Pole

Attachment E: Nevada EOC Center Mast

Attachment F: South Mast

Attachment G: ½ Inch Butterfly Cable Hanger and Metal Strap

Attachment H: Existing Conduit