SOW_NCCIH parking spaces_NOI Draft.pdf

Statement of Work (SOW)

1.0 TITLE

Parking for National Center for Complementary and Integrative Health (NCCIH) Staff at 6707 Democracy Boulevard.

2.0 BACKGROUND

The National Center for Complementary and Integrative Health (NCCIH) is dedicated to exploring complementary and integrative healing practices in the context of rigorous science;

educating and training complementary and integrative health researchers; and disseminating authoritative information to the public and professionals. The NCCIH Division of Extramural Research and Training is responsible for fostering quality research and training in complementary and integrative health and for the review of grant applications submitted to the NCCIH. This includes activities such as stimulating, planning, advising, directing, and evaluating program activities for a portfolio of research grants, as well as site visits to complementary and integrative health research institutions.

On January 20, 2025, the ‘Return to In-Person Work’ Executive Order was issued, requiring departments and agencies to return employees to work in-person at their respective duty stations on a full-time basis as soon as practicable. For NCCIH to fully comply with the Executive Order, an additional 23 parking spaces are required. Without the contract, NCCIH will not have adequate parking for all staff reporting to 6707 Democracy Boulevard.

3.0 OBJECTIVES

The primary objective of the acquisition is to acquire 21 unreserved parking spaces and 2 reserved parking spaces monthly beginning March 17, 2025 to be utilized by NCCIH employees located at 6707 Democracy Boulevard, Suite 401, Bethesda, MD 20871.

4.0 SCOPE

The Contractor shall provide NCCIH with 21 unreserved parking spaces, and associated permits, and 2 reserved parking spaces, and associated permits monthly. The Contractor shall account for NCCIH using these 23 parking spaces in the parking garages associated with 6707 Democracy Boulevard ensuring staff with a permit have a space to park.

4.1 CONTRACT REQUIREMENTS

The Contractor shall perform the following tasks:

• Provide NCCIH with 21 unreserved and 2 reserved permits to provide to staff reporting to 6707 Democracy Boulevard.

• Activate the 23 permits and assign each permit in the Contractor’s system to an NCCIH employee as instructed by the TPOC.

• Maintain a master list to track all 23 permits and who they have been assigned to.

• Provide the TPOC with replacement permits, as needed, if staff lose or misplace their permit, at no additional cost to the Government.

• Deactivate permits as requested by the TPOC, when staff are provided with a replacement permit or when staff depart NCCIH.

5.0 TYPE OF ORDER

This is a Firm Fixed-Price Purchase Order.

6.0 PERIOD OF PERFORMANCE

The period of performance shall consist of one (1) 12-month base period, plus four (4) 12-month option periods as follows:

Base Period: March 17, 2025 to March 16, 2026 Option Period One: March17, 2026 to March 16, 2027 Option Period Two: March 17, 2027 to March 16, 2028 Option Period Three: March 17, 2028 to March 16, 2029 Option Period Four: March 17, 2029 to March 16, 2030

7.0 PLACE OF PERFORMANCE

The Contractor shall provide the required parked spaces at the location below:

6707 Democracy Boulevard Bethesda, MD 20817

8.0 TECHNICAL POINT OF CONTACT

All work delivered to the Technical Point of Contact (TPOC) will be deemed to have been accepted upon written confirmation of acceptance by the TPOC. The TPOC’s approval or revision to the work delivered shall be within the general scope of work for the Purchase Order.

The following individual shall be the TPOC for this purchase order:

TBD at Award

Performance of work under this Purchase Order must be subject to the technical direction of the TPOC identified above. The term "technical direction" includes direction to the Contractor that fills in details and otherwise serves to ensure that tasks outlined in this requirements document are accomplished satisfactorily. Technical direction must be within the scope of this requirements document.

TPOC does not have authority to issue technical direction that:

a. Constitutes a change of assignment or additional work outside of this requirements document

b. Constitutes a change as defined in the clause 52.212-4 (c) governing "Changes";

c. In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

d. Changes any of the terms, conditions, or requirements of the contract;

e. Interferes with the Contractor's right to perform under the terms and conditions of the contract; or

f. Directs, supervises, or otherwise controls the actions of the Contractor's employees.

Technical direction may be oral or in writing. The TPOC shall confirm oral direction in writing within five business days, with a copy to the Contracting Officer. The Contractor shall proceed promptly with performance resulting from the technical direction issued by the TPOC. If, in the opinion of the Contractor, any direction of the TPOC, or their designee, falls within the limitations in (b), above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government business day.

Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause 52.212-4 (d) titled "Disputes."

9.0 DELIVERABLES SCHEDULE

All deliverables shall be provided to the NCCIH TPOC in accordance with the deliverables table below:

DELIVERABLES DELIVERABLE DESCRIPTION DUE DATE

#1 21 unassigned unreserved parking spaced and permits Within one (1) business day after award

#2 2 unassigned reserved parking spaces and permits

Within one (1) business day after award

#3 Master List containing the 23 permits and the NCCIH employee that each permit has been assigned to, in an Excel Spreadsheet

With (7) business days of the TPOC notifying the Contractor of the employee associated with each permit.

10.0 PAYMENT

Payment shall be made monthly in arrears. The following clause is applicable to all Purchase Orders, Task or Delivery Orders, and Blanket Purchase Agreement (BPA) Calls: Prompt Payment (Jan 2017) FAR 52.232-25. Highlights of this clause and NIH implementation requirements follow:

I. Invoice Requirements A. An invoice is the Contractor's bill or written request for payment under the contract for supplies delivered or services performed. A proper invoice is an "Original" which must include the items listed in subdivisions 1 through 12, below, in addition to the requirements of FAR 32.9. If the invoice does not comply with these requirements, the Contractor will be notified of the defect within 7 days after the date the designated billing office received the invoice (3 days for meat, meat food products, or fish, and 5 days for perishable agricultural commodities, dairy products, edible fats, or oils) with a statement of the reasons why it is not a proper invoice. (See exceptions under II., below.)

Untimely notification will be considered in the computation of any interest penalty owed the Contractor.

1. Vendor/Contractor: Name, Address, Point of Contact for the invoice (Name, title, telephone number, e-mail and mailing address of point of contact).

2. Remit-to address (Name and complete mailing address to send payment).

3. Remittance name must match exactly with name on original order/contract. If the Remittance name differs from the Legal Business Name, then both names must appear on the invoice.

4. Invoice date.

5. Unique invoice #s for all invoices per vendor regardless of site.

6. NBS document number formats must be included for awards created in the

NBS: Contract Number; Purchase Order Number; Task or Delivery Order Number and Source Award Number (e.g., Indefinite Delivery Contract number;

General Services Administration number); or, BPA Call Number and BPA Parent Award Number.

7. Unique Entity Identifier (UEI) which is in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

8. Federal Taxpayer Identification Number (TIN). In those rare cases where a contractor does not have a UEI number or TIN, a Vendor Identification Number (VIN) must be referenced on the invoice. The VIN is the number that appears after the contractor’s name on the face page of the award document.

9. Identify that payment is to be made using a three-way match.

10. Description of supplies/services that match the description on the award, by line billed.

11. Freight or delivery charge must be billed as shown on the award. If it is included in the item price do not bill it separately. If identified in the award as a separate line item, it must be billed separately.

12. Quantity, Unit of Measure, Unit Price, Extended Price of supplies delivered or services performed, as applicable, and that match the line items specified in the award.

NOTE: If your invoice must differ from the line items on the award, please contact the Contracting Officer before submitting the invoice. A modification to the order or contract may be needed before the invoice can be submitted and paid.

Shipping costs will be reimbursed only if authorized by the Contract/Purchase Order. If authorized, shipping costs must be itemized. Where shipping costs exceed $100, the invoice must be supported by a bill of lading or a paid carrier's receipt.

B. The Contractor shall submit invoices to the Department of Treasury’s Invoice Processing Platform (IPP) at https://www.ipp.gov with a copy to the approving official, as directed below.

The Contractor shall submit a copy of the electronic invoice to the following NCI TPOC:

Name- TBD at Award Email Address- TBD at Award

For inquiries regarding the status of invoices, contact OFM Customer Service via email at ofm_customer_service@incontactemail.com or via phone at 301-496-6088. To send your inquiries via other available communication methods refer to the OFM Customer Service website at https://ofm.od.nih.gov/Pages/Customer-Service.aspx.

Note: The OFM Customer Service is open Eastern Standard Time Monday – Friday from 8:30 a.m. to 5:00 p.m. and is closed between 12:00 p.m. to 1:00 p.m.

II. Invoice Payment

A. Except as indicated in paragraph B., below, the due date for making invoice payments by the designated payment office shall be the later of the following two events:

1. The 30th day after the designated billing office has received a proper invoice.

2. The 30th day after Government acceptance of supplies delivered or services performed.

B. The due date for making invoice payments for meat and meat food products, perishable agricultural commodities, dairy products, and edible fats or oils, shall be in accordance with the Prompt Payment Act, as amended.

III. Interest Penalties

A. An interest penalty shall be paid automatically, if payment is not made by the due date and the conditions listed below are met, if applicable.

1. A proper invoice was received by the designated billing office.

2. A receiving report or other Government documentation authorizing payment was processed and there was no disagreement over quantity, quality, or contractor compliance with a term or condition.

https://www.ipp.gov/ mailto:ofm_customer_service@incontactemail.com https://ofm.od.nih.gov/Pages/Customer-Service.aspx

3. In the case of a final invoice for any balance of funds due the contractor for supplies delivered or services performed, the amount was not subject to further settlement actions between the Government and the Contractor.

B. Determination of interest and penalties due will be made in accordance with the provisions of the Prompt Payment Act, as amended, the Contract Disputes Act, and regulations issued by the Office of Management and Budget.

IV. PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS,

FAR 52.232-40 (MAR 2023)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial products or commercial services.

V. HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022)

(a) Definitions. As used in this clause— Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), ‘‘Content of Invoices’’ and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Invoicing Instructions) http://www.ipp.gov/