SOW_NC-NS3000-23-01208.pdf

Statement of Work HML Three Boiler Burner Controls Upgrades

Located at Hollings Marine Labs 331 Fort Johnson Road Charleston, SC 29412

General

The Hollings Marine Laboratory is a government owned laboratory, located at 331 Fort Johnson Rd., Charleston, SC 29412. The main building has three Smith Cast Iron Dual Fueled Boilers, and is seeking the services of a company that will inspect, calibrate and service the three Smith Boilers along with replacing each out of date and obsolete burner control systems. These three boiler systems have not been fully operational without issue for a length of time, causing disruption, most of which has been during desperate times when reliability has been time sensitive. The building’s requirement for reliable heat and hot water supports its occupants, along with millions of dollars in scientific research and equipment. A full and upgraded replacement of the systems current burner controls are critical to once again restoring this capability to an efficient and fully operational system during times of emergency. A Honeywell SLATE Director Mini solution or equivalent burner control system, that are up to date with today’s industry standards, non-proprietary, and adaptable for virtually any commercial or industrial combustion application are required in order to regain operational dependability and assurance. The three boilers are located on the second floor in Section E, room E-201 of the building.

Objective

The objective is for HML to obtain services of a company that will inspect, calibrate and service the three Smith Boilers along with replacing each out of date and obsolete burner control systems. The contract is intended to replace each of the three boilers with upgraded burner controls that are up to date with today’s industry standards, non-proprietary, and adaptable for virtually any commercial or industrial combustion application to regain operational dependability and assurance. These three boilers located at the Hollings Marine Laboratory, 331 Fort Johnson Rd, Charleston SC, 29412, are located on the second floor in Section E, room E- 201 of the building. The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to effectively and efficiently fulfill all the requirements of this Statement of Work (SOW).

The Boilers and controls in this contract have the same manufacturer, model, age, size, and performance characteristics and are subject to moderate use in operating times and pressure loads which are in line with most properties and equipment in the Contractors experience.

Qualifications

The company/contractor must show competency and experience in commercial boiler systems applications, their controls, operations setup, installation and repair of Natural gas/fuel oil fired boilers that operate in medium industrial, commercial, institutional, medical and/or academic facilities.

01 CERTIFICATIONS

The Contractor shall provide proof that personnel performing work under this contract have valid state or local license or certification for Boilers covered under this contract. Persons performing maintenance shall have participated in a Certification Program within the last 12 months and be certified.

02 KEY CONTRACTOR PERSONNEL

The Contractor shall identify and provide the Contracting Officer and Contracting Officers Representative (COR) with a list of names and telephone numbers of the key personnel and or a 24-hour emergency contact number of contractor’s personnel who shall be responsible for fulfilling all the requirements of this SOW including responding to emergency callbacks.

Contractor’s key person or personnel list shall be provided to the Contracting Officer and Contracting Officers Representative (COR) fifteen (15) days prior to the start of the contract and shall be updated when approved changes are made.

The servicing contractor will perform the elements of this statement of work with factory trained, skilled, professional technicians, which are familiar with boiler systems controls, inspection, maintenance and repair procedures. Evidence of the above requirements shall be included with the vendor's quote.

Scope of Work

A) Service

The contractor will provide the HML with expert services and full replacement upgrades on existing and obsolete burner controls for three dual fire Smith Cast Iron Boilers. This service will require the contractor to provide the following:

1. Burner Controls Proposal and Submittal

a) Propose and submit to CO for pre-approval an upgraded burner control system that will improve burner operation and turn-down and are up to date with today’s industry standards, non-proprietary, and adaptable for virtually any commercial or industrial combustion application to regain operational dependability and assurance. Any recommended factors based on pre-site visit that may be limited by the mechanical capabilities and current condition of each boiler’s burners shall be brought to the attention of the COR or Facilities Manager.

2. Installation

a) Boilers to be secured independently from service for duration of work, ensuring one boiler remains operational to provide the lab and individual spaces with heat and hot water capabilities

b) Remove each of three existing obsolete Honeywell control systems on the (3) Boiler Burners

c) Provide & install three new Honeywell Slate microprocessor-based boiler/burner control systems or an equivalent up to date with today’s industry standards, non-proprietary, and adaptable for virtually any commercial or industrial combustion application.

d) Replace in the existing burner panel with operator interface, and parallel positioning combustion control via a linkage less arrangement with direct drive servomotor actuators. The new actuators with brackets will be installed on the existing fuel control valves and combustion air fan damper (existing control elements shall not be re-used even if determined to be in reliable and working condition) All new parts with upgraded controls are required in order provide full guarantee on reliability of new systems and warranty.

e) The existing operating and high limit safety controls will be reset and checked for operation

f) Standard installation methods, materials and components shall be provided. Standard Honeywell or equivalent system components wiring diagrams shall be provided, existing equipment wiring diagrams shall be marked up to indicate modifications.

g) Panel will be completely wired, factory-tested to the extent possible without the burner

3. Equipment, Start-Up Services, Operator Training/Demonstration

a) New controls equipment shall be calibrated and adjusted for peak effectiveness and efficiency

b) Standard manufacturer’s start up procedures and services for all equipment -provided in startup services. Including initial operator training/demonstration.

c) Informed training/demonstration with COR or Facilities Manager and Facilities Support Staff present, covering step-by-step operational functions, set-up and controls responsiveness.

d) Three boilers fully operational and left in fine tune condition with burner control upgrades on each of three boilers in full operational status without issue, shall be on the part of the contractor signing off on completion of all work performed is in full compliance and accordance with this SOW

B) Additional Warranty Information

1. Material and Field Services Warranty

a) Material Warranty: standard manufacturer’s material warranty shall begin at date of startup: 12 Months, or 18 Months from date of shipment, whichever occurs 1st.

Material Warranty for repair/replacement of components/parts found to be defective under the manufacturer’s policy and term of warranty

b) Field Services Warranty: field services to repair/replace parts/components found defective under the manufacturer’s standard policy and term of warranty shall be provided up until (30) days after initial startup. This field service shall begin at the date of completed system start up and be provided during regular and after hours.

C) Equipment Three Smith Cast Iron Boiler (Dual Fuel)

a) West cast INC. Westfield MA 01085

b) Max WP- Steam 15 psi Water 80 psi

c) Min. relief valve capacity 3031 LBS/HR

d) Series 28A-12

e) I=B=R Burner capacity: Light oil 26.5GPH Gas 3844 MBH

f) I=B=R Net ratings: Steam 9804 sq. ft. 2,353,000 BTU/HR

g) A.S.M.E valve capacity: 1OOOBTU = 1 LB Steam Max water temp: 250 degrees

h) Power Flame Burner Model C3-GO-25HBS-12

SAFETY

Contractor employees shall at all times, immediately upon arriving to the job site; check-in with the Building Receptionist at the front desk and immediately prior to their departure from the job site shall check-out with the Receptionist at the front desk. During afterhours callbacks; the Contractor employees shall check-in with the Facilities Manager or Facilities Support Staff on duty at the rear of the building at the loading dock office.

Each technician will be trained in the following:

1. Lockout – tag out

2. Electrical safety – high voltage

3. Hazardous communications

4. Personal protective equipment

5. Fall protection

The Contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below when working on the Boiler and Water Heater Systems

6. Approved back support and protective devices

7. Eye protection in compliance with ANSIZ87.1. -1968.

8. Approved hearing protection

9. Approved hand protection

10. Other safety devices/apparel when conditions warrant

a) The Contractor shall furnish documentation as directed by the Contracting Officers

Representative (COR) of the completion of the approved safety training of equipment operators and other personnel. The safety training shall comply with all OSHA standards and a sample program shall be submitted to the Contracting Officers Representative

(COR)

b) The Clients Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

c) In the event that the Client Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The Contractor shall pay all additional expenses.

d) The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

e) The Contractor shall, without additional expense to the Client, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

f) The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work.

Pre-Bid Site Visit

All vendors are highly ENCOURAGED to attend a pre-bid site visit at HML. Even though not mandatory, more weight will be given in the bid evaluation for those in attendance. The site visit time and date are TO BE DETERMINED. During the site visit, prospective vendors will have the opportunity to review engineering drawings and inspect locations around the facility where the boiler system is located and operates. The Facility Manager, or Contracting Officers Representative (COR) along with Facilities Support Staff will be available to answer questions during the site visit.

Personnel

The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens. The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at HML. The contractor is responsible for completing a security investigation on all employees working at the HML in connection with this contract.

Conduct of Contractor Personnel

The contractor’s employees are subject to and shall observe and comply with applicable regulations, policies, and procedures. Contractor employees shall not enter restricted areas in accordance with security regulations and safety policies. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees with the advice of the Contracting Officer (CO) and/or the Contracting Officers’ Representative (COR) in the performance of all contract work. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the terms and conditions of the contract. The Contractor’s employees shall not use offices, rooms, work areas, etc. for their own use. When a task is completed, such employees shall immediately leave the area.

Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately-owned equipment or property without the express permission of the HML COR. The Contractor’s employees shall not disturb papers on desks, nor open desk drawers or cabinets. Breaks shall not be spent in offices or room areas, but taken only in the assigned rest areas. The Contractor’s employees shall not loiter in any working, patron, or other unauthorized areas. While waiting for transportation, or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors or walkways.

Security Requirements

The Contractor shall fill out any questionnaires or other forms as may be required by the Government for security purposes. All vehicles entering the Fort Johnson Complex are subject to search as authorized by the local South Carolina Department of Resources Law Enforcement or by local Law Enforcement who have joint jurisdiction over the complex. All Contractors will be required to register at front desk and receive a temporary pass for one day.

Work Schedules/Shifts

Excluding emergency services that are required, the Contractor shall accomplish all work for the HML during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays.

This allows the flexibility for the contractor to schedule 8 hours of work during a time when HML staff will be at the facility.

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk and receive a temporary pass for one day.

2. The front desk personnel will have you read a brief statement concerning the EMS, the Facility Manager or designated Facilities Support Staff member will convey to the contractor any other items that need to be done to protect HML and the environment issues we have.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Additional Requirements and Provisions

Contractor Qualifications:

In determining the responsibility of a contractor, the following criteria will be considered.

Contractors may be asked to produce evidence so their responsibility can be determined.

1. The contractor must have at the time of proposal any and all applicable licenses as required under the laws of South Carolina, Federal laws, and any local laws or ordinances for the performance of work under this agreement.

2. Adequate capital and credit rating sufficient to complete all operations under this agreement.

3. Whether the contractor can provide the service promptly, or within the time specified, without delay or interference.

4. The character, integrity, reliability, reputation judgment, experience, and efficiency of the contractor.

5. The quality of performance of previous contracts and services.

6. An adequate supply of equipment in good condition and adequate manpower to perform the service.

7. The term of this agreement will be for one year from the date of acceptance by both parties with annual renewal of four additional years subject to 90 days’ notice of any price increase prior to the anniversary date.

8. The contractor must submit an organizational chart of the Service Company showing location of offices and employees that will be associated with the administration and performance of this contract.

Schedule of Deliverables

ITEM DESCRIPTION QUANTITY DUE DATE DELIVER TO

1 Provide submittal of new

Honeywell Slate microprocessor-based boiler/burner control system or equivalent controls upgrade to the CO for pre-approval and confirmation on performance requirements

1 Pre-Bid Submittal Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

2 Removal of Components and Conduit and Wires from Existing Burner Controls Components and Installation of New and Upgraded Burner Controls

1 (14) days from date of contract award

Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

3 Equipment, Start-Up Services, Operator Training/Demonstration Inspection/Calibrations of

(3) Smith Cast Iron Boilers New and Upgraded Burner Controls

1 (7) days from demolition and installation of new burner controls

Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

Evaluation Criteria

The Government intends to evaluate and award this contract according to which offer represents the Best Value to the Government. The evaluation factors are: Technical Approach, Past Performance, and Price. Technical and past performance, when combined, are more important than price.

Technical Approach -The Contractor shall demonstrate the extent and depth of its technical knowledge of, understanding of and approach to the requirements in the Statement of Work

(SOW).

Past Performance - The Contractor shall provide with their quote Past Performance information consisting of contact information of three (3) references of prior work which is of a similar nature and complexity. The Contractor shall provide customer name, point of contact, address and verified telephone number and include a brief description of relevant work experience, when supplied to customer and applicable contract number. The Government reserves the right to contact any Government and private source in addition to those included with Contractor's quotes.

1) References must include the following:

a. Name of firm and address

b. Contact person and telephone number

c. Type of service provided

d. Term of service

2) Please identify any of your firm's contracts, which have been terminated for default or cause in the last three years. You may state any circumstances relating to the termination, which assist in explaining the situation.

Evaluation of the offeror's past performance will be completed using references provided by the offeror. These references, when interviewed by the Contracting Officer, should be able to relate how well you have performed work of the same size complexity of the procurement under consideration. The Government may contact references other than those identified by the offeror and the information received may be used in evaluation of the offeror's past performance.

Examples of Past Performance Questions that will be asked to the reference for each contractor:

How long has company performed services?

What kind of Quality Control Program was used?

Did Contractor resolve problems in a timely manner?

Did problem re-occur?

Overall satisfaction with contractor?

Would you contract with this company again?

Point of Contact

The Government Point of Contact for this contract will be the Facilities Manager Richard Sparkman, or in his absence, designated Facilities Operations Specialist, Reid Osborne at Reid.Osborne@noaa.gov or at (757) 535-2681. For any questions concerning this Statement of Work, please contact Richard Sparkman at (808) 295-3822 or at Richard.Sparkman@noaa.gov mailto:Reid.Osborne@noaa.gov mailto:Richard.Sparkman@noaa.gov