SOW Multistack Chiller Replacement.pdf

PDF 580 KB Posted

Attached to
C1DA--405-25-002 | Multi-stack Chiller Replacement
Solicitation number
36C24125R0029
Issued by

About this file

This is a Statement of Work (SOW) for a chiller replacement project at the White River Junction VA Medical Center in Vermont. The project requires an Architecture/Engineering (A/E) firm to provide design and engineering services for replacing two water-cooled Multistack modular chillers (350 tons and 420 tons capacity) installed in 2007, along with Cooling Tower 2, chiller pumps, and associated equipment.

The SOW outlines a 200-day Design Phase, followed by Procurement and Construction phases. Key requirements include designing new high-efficiency water-cooled centrifugal chillers (approximately 425 tons each), replacing the rooftop Cooling Tower 2 with a high-efficiency model having 5°F approach temperature, installing redundant chilled water and condenser pumps with VFDs, and implementing DDC controls integration. The A/E must develop a construction phasing plan to maintain hospital operations, conduct at least three initial site visits, perform cost estimation services, and provide construction administration services including submittal review and six site visits during construction. The facility must remain operational throughout construction, with work preferably scheduled during shoulder seasons when cooling loads are lowest.

View the file

Other files

File Type Posted
36C24125R0029.docx DOCX document

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file

Text version

VA New England Healthcare System White River Junction VA Medical Center (405) 163 Veterans Drive 802-295-9363 White River Junction, VT 05009 https://www.va.gov/white-river-junction-health-care/

Statement of Work

2024-10-30

Project Number: 405-25-002

Project Name: Multistack Chiller Replacement

Table of Contents

I. Project Scope

A. Overview and Objectives

B. Existing Site Conditions

C. Multistack Chiller Replacement

D. Cooling Tower 2 Replacement

E. Replacement of Chiller Pumps

F. Ancillary Components Replacement

G. Commissioning Requirements Specification

II. Period of Performance

A. Design Phase

B. Procurement Phase

C. Construction Phase

III. Deliverables and Review Milestones

A. Design Phase Deliverables

B. Procurement Phase Deliverables

C. Construction Phase Deliverables

IV. Project Budget

V. A/E Qualifications

VI. Design Phase Services Requirements

A. Applicable Codes, Standards, and Design Criteria

B. Site Visits https://www.va.gov/white-river-junction-health-care/

405-25-002 Multistack Chiller Replacement Statement of Work 2024-10-30

C. Design Meetings

D. Cost Estimation

E. Infection Control Risk Assessment (ICRA)

F. Design Documents

G. Warranty Period

H. Construction Phasing

VII. Procurement Phase Services Requirements

VIII. Construction Phase Services Requirements

A. Requests for Information (RFIs)

B. Submittals

C. Construction Meetings

D. Changes to the Project

E. Site inspection visits

F. Final Completion

G. As-Built Drawings

H. Commissioning

IX. Additional Services

X. Information Security and Privacy Statement

Appendix

I. Project Scope A. Overview and Objectives

The VA seeks professional design and engineering services from a qualified Architect / Engineer (A/E) firm for the replacement of cooling system components that provide chilled water to the main campus loop at the White River Junction VA Medical Center (WRJVAMC). Specifically, two water-cooled Multistack modular chillers have proven to be unreliable, prone to mechanical breakdowns, and difficult to service. One of the cooling towers that serves these chillers needs to be replaced as well, along with associated equipment.

The goals for this chiller replacement project include:

• Improve the cooling capacity on the WRJVAMC campus by replacing the underperforming existing equipment.

• Reduce operating and maintenance costs by installing a more reliable and more efficient replacement chiller system.

Replacement of the Multistack chillers will address an Energy Conservation Measure (ECM) recommended in a recently completed WRJVAMC Chilled Water Study1. The VA will provide the A/E with that study, along with documentation of the existing chiller system, for use to identify cooling system components that need replacement (e.g., Multistack modular chillers, condensate pumps, cooling tower, chilled water pumps, etc.) and to inform the design of the new system.

The A/E scope of work consists of providing professional services and corresponding deliverables through the Design, Procurement, and Construction Phases of the project. In the Design Phase, the A/E shall coordinate Structural, Architectural, Plumbing, Mechanical, Electrical, and Telecommunications disciplines to conduct design, engineering, and modeling of the replacement chiller system. The A/E shall develop and provide construction documents of sufficient detail for cost estimating, contractor bidding, and construction. Requirements for each phase of A/E services are outlined further below.

The WRJVAMC healthcare facility must remain in use during construction. Therefore, as part of its design scope, the A/E shall develop a construction sequencing plan to minimize disruption to the critical operations at the medical center. The A/E firm shall conduct all site visits and other activities at the WRJVAMC in a way to minimize impact to the facility operations, staff, and patients.

B. Existing Site Conditions The WRJVAMC provides a full range of primary, secondary, and specialty care. The 64-acre campus includes a 74-bed, acute care hospital, an ambulatory care facility, a research laboratory, and other clinical and administrative support buildings. See facility site plan in the Appendix. The main hospital, Building 31, features four state-of-the-art Operating Room Suites and six Post Anesthesia

1 Contract No. 36C24123C0062, VISN 1 Chilled Water Study, Final Findings Report, August 19, 2024, by DAV Energy Solutions, Inc.

Recovery beds to support the active surgery program. A complete renovation of the inpatient ward floors of the hospital is currently under construction.

As part of its initial planning and pre-design work, the A/E shall make site investigation visits to WRJVAMC to ascertain existing conditions and to meet with VA staff. The A/E shall assess the existing campus cooling load and shall consider, in consultation with VA staff, projected cooling loads due to prospective upcoming projects to determine the required capacity of the new system.

The new system must be sized, at a minimum, to cover the existing cooling loads with appropriate diversity factors. The A/E firm shall study the feasibility of upsizing equipment to cover projected increased cooling loads.

The A/E shall assess the spatial constraints of the existing facility buildings and site to determine the best location to install the new cooling equipment.

C. Multistack Chiller Replacement The two Multistack chillers to be replaced are located in mechanical room B-03 in the basement of Building 31. The chillers have a manufacture date of 2007. Chiller 1 has a nominal capacity of 350 tons, and Chiller 2 has a nominal capacity of 420 tons.

The Chilled Water Study mentioned above recommends replacing the two Multistack chillers with two new high efficiency water-cooled centrifugal chillers. For preliminary planning purposes, the new chillers may be assumed to have a cooling capacity of 425 tons each.

D. Cooling Tower 2 Replacement The Multistack chillers are served by two cooling towers with combined capacity of 1,120 tons, based on the equipment nameplate information. Cooling Tower 1 is located on the ground outside Building 31 and feeds Chiller 1; Cooling Tower 2 is located on the roof and feeds Chiller 2.

Cooling Tower 2 is old, inefficient. and well past its useful life.

The new replacement for Cooling Tower 2 shall be a high efficiency tower with an approach of 5° F relative to the wet-bulb temperature.

E. Replacement of Chiller Pumps The primary chilled water pump for Chiller 1 shall be replaced with two properly sized high efficiency chilled water pumps. The primary chilled water pump for Chiller 2 shall also be replaced with two properly sized high efficiency chilled water pumps. This will allow for an (N+1) redundancy on the chilled water pumps. Like the primary chilled water pumps, the condenser water pumps for Chiller 1 and Chiller 2 also shall be replaced with two condenser water pumps each. This will provide and (N+1) redundancy on the condenser water pumps for each chiller. All new pumps shall have Variable Frequency Drives (VFDs).

F. Ancillary Components Replacement The project scope shall include all related building system components affected by the chiller replacement, for example, demolition and replacement of 8″ chilled water piping and condenser water piping within the Building 31 mechanical room as required to connect the new equipment. All new or altered piping shall have 2″-thick fiberglass insulation with all service jacket. Additionally, the new chiller equipment shall be installed with appropriate Direct Digital Control (DDC) sensors.

Integration and programming optimization routines shall be specified for the new cooling system.

The A/E shall determine whether the existing electrical service needs to be upgraded to serve the new system.

G. Commissioning Requirements Specification The A/E firm shall determine and specify requirements for commissioning the new cooling system to integrate with the existing-to-remain HVAC systems and to optimize performance, reliability, and energy efficiency. In its assessment of commissioning needs, the A/E firm shall specify what level of controls programming will be needed for system integration and shall define procedural and reporting requirements for Testing, Adjusting, and Balancing (TAB) services.

II. Period of Performance A. Design Phase

The Design Phase covers all design and engineering services culminating in a set of Final Contract Documents for Bid and Construction that the VA will use to solicit a contractor to build the project.

The A/E firm shall have 200 calendar days from notice to proceed (NTP) date to complete the Design Phase services and the respective deliverables through Final Contract Documents for Bid and Construction for the milestones listed below. Within ten (10) business days after NTP, the A/E shall provide a schedule for completion of the Design Phase deliverables and tentative dates for milestone design review conferences.

B. Procurement Phase At its discretion and at any time following completion of the Design Phase, the VA may solicit bids from prospective contractors to build the project. The A/E shall assist the VA during the bidding, contractor evaluation, and contract negotiation processes. The Procurement Phase culminates with the award of a construction contract to a selected Contractor.

C. Construction Phase This phase comprises the construction activities required to build, install, and commission all elements of the project as designed and specified. The A/E Construction Phase Services commence with the award of the Contract for Construction by the Government to a Contractor selected for this project. During the Construction Phase, the A/E shall advise and consult with the VA, and support in administering the Contract. The Construction Phase culminates in Substantial Completion of the project, when the A/E certifies that the VA can resume full operation and occupancy of the facility. The Construction Phase ends when the Contractor has fully performed the Contract to Final Completion and the A/E has issued a final Certificate for Payment. The A/E Construction Phase Services conclude upon Final Completion, with the exception that, within one year following the date of Substantial Completion, upon VA request, the A/E shall conduct one on-site meeting with facility staff to review the operations and performance of the project.

For this chiller replacement project, it will be advantageous for construction to occur primarily during “shoulder” seasons when cooling loads are lowest.

III. Deliverables and Review Milestones A/E submissions shall comply with the requirements stated in VA Program Guide PG-18-15 Volume C. The A/E Design Phase deliverables shall consist of progressively more complete documents at corresponding milestones as follows, with Procurement and Construction Phase deliverables coming due as the need arises or at the appropriate stage of project completion:

A. Design Phase Deliverables

1. Basis for Design / Proof of Concept (Key Aspects, Schedule, Scope Validation)

2. Schematic Design (30% SD)

3. Design Development (60% DD)

4. Construction Documents (95% CD)

5. Final Contract Documents for Bid and Construction (100% CD)

B. Procurement Phase Deliverables

• Addenda to Contract Documents for Bid and Construction

C. Construction Phase Deliverables

• Responses to Requests for Information (RFIs)

• Review of construction Submittals

• Site inspection reports

• Change Orders, Proposal Requests, and/or Construction Change Directives

• Certificates for Payment to Contractor

• Certificate of Substantial Completion

• Post-construction As-Built Drawings

The A/E shall use electronic platforms suitably accessible by VA staff, such as Microsoft Teams, to transmit digital files of deliverables2 and to hold remote meetings3 with voice and/or video conferencing.

The A/E shall provide a means to track VA comments on design deliverables and, as applicable, during construction and shall keep a record of actions taken in response to VA comments.

2 These digital deliverables include final Bid Documents to be submitted via similar platform (not on 3 1/2" floppy disks as specified in PG-18-15 Volume C), in addition to required printed and bound hard copies.

3 See Section VI.B Site Visits.

IV. Project Budget The Construction Cost shall be the total cost to the Government to construct all elements of the project as designed and specified by the A/E, including contractors’ net direct construction costs and markup costs (such as for construction phasing, general conditions and requirements, insurance and bonds, and contractor overhead and profit), plus the fair market value of any labor, materials, and equipment furnished by the VA.

The A/E shall design the project to be buildable within the project budget stated herein and shall perform cost estimation and budget tracking services as described further below. If at any time the A/E estimates the construction cost to exceed the project budget, the A/E shall recommend design alternates and appropriate adjustments to the project budget, scope, size, quantity, and/or quality, e.g., capacity or type of equipment.

In the event all qualified bids exceed the project budget, the A/E shall, upon request by the VA, modify the Contract Documents to fit the project budget. The A/E shall make such design modifications without additional compensation unless the reason that no bid came within budget was due to market conditions that the A/E could not reasonably anticipate.

V. A/E Qualifications In its proposal to this solicitation, the A/E firm shall describe its experience in the design and engineering of HVAC systems for hospital facilities and shall demonstrate a portfolio of such projects that it has designed that have been built and commissioned within the past 10 years. The A/E shall provide performance assessments from contracts for at least three (3) and no more than five (5) of those projects, preferentially including VHA facilities.

Throughout the design and construction of this project, the A/E firm shall employ on its project staff a licensed professional engineer (P.E.) who shall have both the following qualifications:

1. Three years of experience in the design of HVAC systems for healthcare facilities.

2. Three years of experience in application and interpretation of ASHRAE Codes and

Standards and the model building codes.

The P.E. shall serve as principal in charge of the project or as lead project manager. The P.E. shall be directly responsible for the design and specification the HVAC system and components and for the review of related HVAC equipment submittals and shop drawings.

VI. Design Phase Services Requirements A. Applicable Codes, Standards, and Design Criteria

The design shall conform to all requirements outlined in the Facilities Guideline Institute (FGI) Guidelines for Design and Construction of Hospitals, to all currently applicable building codes and standards4, as well as to all requirements of the VA design manuals posted by discipline in the VA Technical Information Library at the following web address:

http://www.cfm.va.gov/til/dManual.asp

Where two codes or standards conflict, the A/E shall design the project to comply with the more stringent requirement.

B. Site Visits The A/E shall make visits to the WRJVAMC site as required to accomplish its scope of services for this project. The A/E shall provide the VA a list of qualified personnel along with their technical certifications who are able to conduct the site visits, and who shall have the necessary knowledge, skills, and abilities to perform the tasks required by the VA for each site visit.

Initial site visits shall be made for these purposes:

• to further define project requirements,

• to observe, to measure, and to document the existing conditions,

• to verify documentation provided by the VA from previously completed projects,

• to evaluate the compatibility and feasibility of potential design solutions,

• to conduct project design meetings, and

• to gather supplemental site data necessary for performing the design.

In its Design Phase services, the A/E shall include a minimum of three (3) initial site visits to be made prior to completing the Design Development (60% DD) deliverables. The A/E shall prepare field reports summarizing the conditions observed, VA personnel contacted, and data gathered during the initial site visits and shall include these reports with its 60% DD Submission.

C. Design Meetings The A/E shall meet regularly with the VA project team, both for milestone design review conferences and for less formal meetings. The A/E shall prepare and distribute an agenda for each project meeting that is scheduled more than one day in advance. During all project meetings, conferences, and site visits attended, the A/E shall take notes and subsequently prepare minutes.

Minutes shall be typed, signed by the A/E project manager, and distributed to the project team electronically in PDF format within seven (7) calendar days after the meeting, conference, or site

4 including: Americans with Disabilities Act (ADA), American National Standard Institute (ANSI), American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), International Building Code (IBC), International Existing Building Code (IEBC), International Energy Conservation Code (IECC), Joint Commission on Accreditation of Healthcare Organizations (JCAHO), National Electric Code (NEC), the National Fire Protection Association (NFPA), and the Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA).

http://www.cfm.va.gov/til/dManual.asp visit. The A/E shall compile all cumulative meeting minutes as a PDF document to accompany each Submission of Design Phase milestone deliverables.

1. Design Review Conferences The A/E shall conduct a design review conference shortly following the issuance of each milestone deliverable Submission, per Section III.A 1–5 above, to present the current stage of the project design and to receive questions and comments from VA staff. The A/E shall definitively schedule each design review conference 30 calendar days in advance. The P.E. project manager for the A/E firm shall attend all design review conferences. The conferences shall take place in person at the WRJVAMC facility, unless the VA project team agrees otherwise.

2. Design Meetings In addition to milestone review conferences, the A/E shall hold meetings during all phases of the project to address design issues. These meetings will typically be conducted by remote voice and/or video conferencing, although they may occur in person at the request of the VA. The A/E shall provide for up to three (3) in-person meetings in addition to the design review conferences.

D. Cost Estimation The A/E shall provide cost estimation services as set forth in the “Cost Estimating Requirements for Veterans Affairs Facilities” manual posted at https://www.cfm.va.gov/cost/index.asp

The A/E shall involve its cost estimator early in the design process and shall prepare quantity computations and construction cost estimates for each milestone design deliverable, refining the estimates at each iteration. Cost estimates shall be submitted electronically in both PDF format and with the native editable files (Excel, Word, etc.).

E. Infection Control Risk Assessment (ICRA) The A/E shall work with VA Infection Control staff during the Design Development stage to evaluate the project for impact to patient care using an Infection Control Risk Assessment (ICRA). The A/E shall incorporate ICRA requirements into the 60% DD set and subsequent design deliverables, including the Final Contract Documents for Bid and Construction.

F. Design Documents The A/E shall be responsible for producing a complete set of drawings, design narrative and analysis, calculations, sample boards, specifications, and other design documents in accordance with professional standard practices and with VA criteria as defined in VA Program Guide PG-18-15 Volume C. Construction Documents shall bear the Vermont Seal and signature of the Registered Architect of Record or of the Professional Engineer of Record for the respective disciplines.

Drawings shall be prepared and provided in compliance with the VA BIM Guide and VA BIM Standard, available at: https://www.cfm.va.gov/til/projReq.asp.

https://www.cfm.va.gov/cost/index.asp https://www.cfm.va.gov/til/projReq.asp

Specifications shall be based on the latest edition of VA Master Specifications, PG-18-1 available at: https://www.cfm.va.gov/til/spec.asp. The A/E shall thoroughly edit and adapt the Specifications to satisfy the project requirements and provide a complete set of construction specifications. The A/E shall notify the VA in writing if instances occur where no appropriate Master Specifications are available, and, at the VA’s direction, the A/E shall prepare the required specification sections.

While certain Divisions and/or Sections will involve significant input from the VA, the A/E retains overall design responsibility for the specifications. The project specifications shall list the essential features, functions, and other factors to clearly indicate the type and quality of items and work required. All materials and products shall be specified by listing parameters and requirements that can be met by several manufacturers, whenever possible; the use of trade names may be used to establish the standard of quality to be met.

The specifications shall require the construction Contractor to submit shop drawings, samples, manufacturer’s data, certificates, test reports, and other items for approval by the A/E and the VA.

The specifications shall include a template Submittal Register consisting of a complete listing of construction Submittals required of the Contractor.

G. Warranty Period Within the specification, the A/E shall specify that the construction Contractor provide a warranty, for a period of one year following Substantial Completion, covering defects related to all work and to all materials, products, and equipment included in the project. The specifications shall require factory start-up of all applicable equipment. Where failures during the warranty period are attributable to an element of the design, the A/E shall provide consultation and re-design services at no cost to allow for remediation.

H. Construction Phasing The A/E shall prepare a construction phasing plan to minimize disruptions to WRJVAMC operations during construction and commissioning activities. Temporary cooling equipment may need to be provided. The A/E shall consult with VA facilities staff during the Design Development stage to develop a detailed construction phasing plan. A/E cost estimates shall take into account the construction phasing plan. The A/E shall incorporate the construction phasing plan into the 60% DD set and subsequent design deliverables, including the Final Contract Documents for Bid and Construction.

https://www.cfm.va.gov/til/spec.asp

VII. Procurement Phase Services Requirements The VA shall be responsible for soliciting qualified bids from prospective contractors, for evaluating the bids, and for selecting a contractor to build the project. Upon request, the A/E shall assist the VA during the bidding process by doing the following, in the form of addenda to the construction documents:

1. Answer questions from bidders

2. Clarify the construction documents

3. Correct errors or omissions

4. Identify approved substitutions, if allowable.

The A/E shall communicate via VA points of contact and shall not receive or respond to any direct inquiries from prospective contractors.

VIII. Construction Phase Services Requirements A/E Construction Phase Services shall include, but are not limited to:

A. Requests for Information (RFIs) The A/E shall receive and track RFIs from the Contractor. The A/E shall make an initial response to the VA for each RFI within three days of receipt of the RFI transmittal. Then, in consultation with the VA project team, the A/E shall issue a final response to the Contractor within two weeks of receipt of the RFI transmittal.

B. Submittals The A/E shall review and track construction Submittals. The A/E shall maintain the Submittal Register in electronic form, keeping it up to date with entries for each Submittal package, MasterFormat Division, Section, type (e.g., manufacturer’s product literature, installation instructions, shop drawings, samples, test data, etc.) and description of items submitted, status, and dates (e.g., required from trade, received from trade, sent to VA, received from VA, returned to trade). The A/E shall recommend responses to Submittals and shall confer with the VA project team prior to issuing submittal responses to the Contractor.

C. Construction Meetings During the Construction Phase, the A/E shall conduct regular meetings with the Contractor and the VA project team. Similarly to the design meetings, the A/E shall prepare agendas and meeting minutes. Construction meeting agendas shall include construction progress, planning, and status of Submittals and RFIs, both outstanding and anticipated.

D. Changes to the Project The A/E shall act as a consultant to the VA project team to make recommendations and to address proposed changes to the project, design omissions, and/or deviations from the construction documents. The A/E shall review Change Orders (COs) issued by the Contractor. At the request of the VA, the A/E shall prepare and issue Proposal Requests (PRs) or COs. The A/E may issue Construction Change Directives (CCDs) where deemed necessary by its professional judgment and only in instances where the directed change will not impact the cost or time to complete the project; otherwise, the A/E should prepare a PR for VA approval and, if approved, issue the PR to the Contractor.

Upon request by the VA, the A/E shall make estimates of cost, time, and other impacts resulting from proposed changes to the project.

E. Site inspection visits The A/E shall regularly visit the construction site to evaluate whether the work is being executed in compliance with the contract documents. The A/E shall conduct a minimum of six (6) site visits during construction at appropriate intervals, coordinated with the VA project team. The A/E shall report its observations and assessments made during each site inspection visit.

F. Final Completion Upon written notice by the Contractor that the project is ready for final inspection, the A/E shall promptly make a site visit for final inspection. When the A/E finds the work to be fully complete and in accordance with the contract documents, the A/E shall issue a final Certificate for Payment stating that to the best of the A/E’s knowledge and understanding, based on on-site visits and evaluations, the Contractor has fulfilled all its contractual requirements for the project.

G. As-Built Drawings Upon final completion of construction, the A/E shall visit the site to verify and to document the As-Built conditions of the project, comparing its notes and construction documents with markups made in the field by the Contractor. The A/E shall prepare a clean set (free of revision symbols, bubbles, superseded information, etc.) of As-Built record drawings. As-Built drawings shall conform to the same standards as the 100% design drawings issued in the Final Contract Documents for Bid and Construction and shall bear the label “As-Built” and the date in the titleblock. As-Built drawings shall include all design and construction disciplines.

H. Commissioning The A/E shall employ commissioning practices tailored to the size and complexity of the project and its system components to verify performance of the new chiller equipment and connected building systems, and to help ensure that design requirements have been met. The A/E shall provide the appropriate design professionals to witness and to assist with testing and commissioning on site.

IX. Additional Services The abovementioned Construction Phase Services shall generally be included in the base scope of A/E services. Where the preparation and/or review of a CO, PR, or CCD will entail additional A/E services such as evaluation of Contractor proposals or revisions to construction documents, the A/E shall notify the VA of its request for additional compensation and shall not proceed with additional services until the VA authorizes them. The VA may propose a design contract modification for the A/E to provide additional services, such as review of value engineering change proposals, preparation of design modifications, or other additional services; the A/E shall not be entitled to compensation for any additional services performed prior to issuance of a contract modification signed by both parties.

X. Information Security and Privacy Statement Information Security: Incidental exposure to protected health information may occur from accessing the work site. A/E personnel will follow all VA Privacy & Security policies and procedures.

The following terms relating to Federal Records Management apply (where “Contractor” refers to the A/E firm):

1. Contractor shall adhere to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C.

552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Appendix WRJ VAMC site plan highlighting Building 31 where the Multistack chiller plant is located:

File details come from the government source that posted it. Updated .