SOW MSD Lewes Roof 2022 rev 5.1.pdf

STATEMENT OF WORK

LAST UPDATED: 05/12/2022 Rev 5 PAGE 1/8

STATEMENT OF WORK (SOW)

FOR

MSD LEWES ROOF REPLACEMENT

Version control of the SOW is extremely important because the document is a work in progress until the program office accepts it as “final” and the Contracting Officer approves it as “final.” It is highly recommended that some form of version numbering, including the date of the revision, be included on the original and all subsequent SOW revisions. This can be done as a header or footer. However, prior to releasing the SOW with the solicitation, the Contracting Officer should replace the header/footer version number with the word “Final” and include the date of the solicitation release on the SOW.

1.0 GENERAL

1.1 BACKGROUND

The northeast quadrant of the roof on MSD Lewes’ building experiences a substantial leak during driving rains. This area of the roof used to contain four skylights positioned close to the ridgeline. These skylights were removed and sheathing installed. Additionally, the asphalt shingles are at or near the end of their service life. Do not use the Google Maps feature to look up the building as the address pin is in the wrong location. Photographs and a map indicating the correct building can be found at the end of this scope of work.

1.2 SCOPE

The work consists of providing all labor, equipment, material, transportation and supervision as required to remove and dispose of the existing roof and install a new roof at 802 Pilottown Road, Lewes, Delaware 19958. After removing existing shingles and underlayment, any roof decking in poor condition shall be brought to the attention of the on-site representative prior to tearout and replacement. The contractor shall be responsible for coordinating with Lewes BPW to secure power to the building through the weatherhead if necessary. The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state and local laws.

1.3 APPLICABLE DOCUMENTS

There are no applicable documents related to this roofing project.

2.0 SPECIFIC REQUIREMENTS/TASKS

1. Remove existing layers of asphalt shingles and underlayment and dispose of in accordance with local regulations.

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2. Inspect condition of roof deck sheathing. Identify and notify local site representative and once approved replace as necessary any that are found to be in poor condition or damaged.

3. Install drip edge to match color of fascia in accordance with manufatures specifications and applicable building codes and general industry practices.

4. Install new underlayment in accordance with manufactures specifications and applicable building codes and general industry practices.

5. Install new collars and flashing to make water tight all roof vents in accordance with manufactures specifications and applicable building codes and general industry practices.

6. Install new matching architectural shingles, starter strip shingles and ridge cap in accordance with manufactures specifications and applicable building codes and general industry practices. Color to be approved by onsite representative.

7. Remove and install new gutters, downspouts, and associated hardware in accordance with manufactures specifications and applicable building codes and general industry practices. Color to be approved by onsite representative.

8. All debris associated with removal of existing roof and installation of new roof to be removed from premises and disposed of in accordance with local, state, and federal laws and regulations.

9. Coordinate with Lewes BPW (local electric utility) to secure power, disconnect and reconnect, as necessary to facilitate project. Ensure all associated mounting hardware is watertight and structurally sound in accordance with manufactures specifications and applicable building codes and general industry practices.

10. Warranty all worksmanship and materials in accordance with manufactures specifications.

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in the SOW. As a general rule, the government should not specify education, experience or other qualifications for contractor personnel. In some instances, however, it may be necessary for the government to specify contractor qualifications, certifications, and/or education.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this

SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 EMPLOYEE CONDUCT

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Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons.

Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 PERIOD OF PERFORMANCE

The period of performance for this contract shall not exceed 180 calendar days from the date of award.

4.2 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with frequent visits to the United States Coast Guard at 802 Pilottown Road, Lewes, Delaware 19958.

4.3 HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 0730 and 1600 EST, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

5.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

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6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 15 business days to make corrections and redeliver.

8.0 SITE VISIT

All bidders are strongly encouraged to visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements for a site visit with LT Shane Palmira @ (302) 218-3822.

9.0 DESIGNATED CONTRACTING OFFICER’S QA EVALUATOR (QAE) REPRESENTATIVE

The designated contracting officer’s QAE representative and Point of Contact for this project is _CWO John Eppler__@ _(609) 677-2173. Inquiries concerning any phase of the specification before or after award shall be made to LT Shane Palmira.

10.0 CONDITIONS AFFECTING THE WORK

The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

11.0 AFTER AWARD OF THE CONTRACT

The contractor must immediately notify the contracting officer’s QAE representative of his or her intended start date. The work shall be done in accordance with the specification.

12.0 ORAL MODIFICATION

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No oral statements of any person other than the contracting officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

13.0 PERMITS

The contractor shall without additional expense to the government, obtain all appointments, licenses, and permits required for the prosecution of the work. The contractor shall comply with all applicable federal, state and local laws.

14.0 CLEAN UP

All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

15.0 UPON COMPLETION OF WORK

Contact the Contracting Officer’s QAE Representative to arrange for inspection/acceptance of work.

16.0 IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES

The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The MSD Lewes Security Officer will be given a copy of the employee list and a pass will be issued for entry. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

17.0 SAFETY REQUIREMENTS

Responsibilities:

a. All contractors working on CG MSD Lewes shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the MSD Lewes ___________ as Fire Marshal of any activity that could potentially cause fire or explosion or that change or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will

LAST UPDATED: 05/12/2022 Rev 5 PAGE 6/8 have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on MSD Lewes. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

Rights:

e. Every employee working on MSD Lewes has the right to a safe and healthy work place.

The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

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