SOW_MNGDBL_Imaging_2021.docx
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- Imaging Service Contract Federal contract opportunity
- Solicitation number
- 12305B21Q0044-A
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| Imaging clauses.docx | DOCX document |
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United States Department of Agriculture
Research, Education, and Economics Agricultural Research Service
PERFORMANCE WORK STATEMENT
PREPARED BY
USDA, ARS, NEA, MNGDBL
Background
The U.S. Department of Agriculture, Agricultural Research Service (ARS), Systematic Mycology and Nematology Genetic Diversity and Biology Laboratory (MNGDBL) located in Beltsville, MD, studies the systematics of fungi essential for solving problems in sustainable and conventional agriculture. Research emphasis is on organisms important as pathogens that threaten the production of a safe and abundant food supply and biological control agents of insects and diseases to reduce the need for chemical inputs in agriculture. MNGDBL owns extensive and comprehensive fungal and nematode collections and associated reprints and documents for taxonomic information regarding the specimens. These reprints and documents include information about and/or related to accurate scientific names of fungi, geographic distribution, host ranges, morphology, and literature for identification. MNGDBL has at least 400,000 documents for which information is not yet entered in the MNGDBL databases and inventory or indexable. Each document consists of the equivalent of approximately 4 single-sided pages on average for the equivalent of a total of approximately 1,600,000 single-sided pages.
Scope MNGDBL requires imaging, optical character recognition, when possible, for author and date of documents services for ongoing data entry and to make historic documents available to users. MNGDBL seeks to have its fragile and irreplaceable document collection imaged and metadata made available in a form which can be readily entered into its existing database.
Contractor Requirements
· Contractor must have proven experience with projects of a similar size and scope for fragile documents.
· Contractor must be able to pick up, transport, and safely return documents to USDA-MNGDBL.
· Contractor must be able to provide certified product training at the request of USDA-MNGDBL in support of the project.
· Contractor will be expected to work with MNGDBL project members who will provide oversight in this project since it will be the responsibility of the MNGDBL oversee the handling of the documents and provide feedback about issues concerning the data extracted.
Tasks And Performance Measures
| TASKS |
| PERFORMANCE INDICATOR |
| STANDARD |
| ACCEPTABLE QUALITY LEVEL (AQLS) |
1. Analysis of existing system and development of plan
| Identification of critical needs bases on current use/future needs |
| Ongoing through 90 days after start date |
| 100% |
| 2. Pull documents and transport to scanning facility. |
| Successful analysis and inspection of the documents and safe arrival at scan facility |
| Ongoing through project timeline |
| 100% |
3. Scan documents and return to storage boxes in original order.
| Successful production of images with acceptable resolution |
| Ongoing through project timeline |
| 100% |
4. Provide documents in PDF form.
| Successful production of PDF and text based files |
| Ongoing through project timeline |
| 100% |
5. Consolidation and indexing of image text data
| Successful production of Excel-readable file with author date and literature number when available |
| End of contract (NLT Sept.30, 2022) |
| 100% |
| 6. Safe transport and return of documents to USDA-MNGDBL |
| Return of documents in boxes to original location in MNGDBL |
Library, Bldg 010A, Rm 003
| End of contract (NLT Sept.30, 2022) |
| 100% |
Deliverables
| Deliverable |
| Due Date |
| Format |
| Weekly updates of progress |
| By end of following week |
| Email status document to L. Castlebury |
| Required data field list to be provided and sample data |
| Within 15 days of project start |
| Emailed document to L. Castlebury |
| Scanned document files in PDF form at a minimum of 300 dpi to be provided on encrypted USB drives |
| Ongoing as indexed and completed |
| Physical USB drive to L. Castlebury |
| Excel or database index file to be provided on encrypted USB drives or by email |
| End date of contract |
| Physical USB drive/email to L. Castlebury |
| Participate in face-to-face progress meeting to be scheduled periodically after each 30-40 hours of work is completed |
| Periodically as work is completed with final meeting by contract end date. |
| On-site with L. Castlebury & S. Dominick |
Period of Performance:
NTE One year.
Government Furnished Property MNGDBL will provide workspace consisting of a room, desk or bench and office chairs for onsite work, if necessary, in addition to the documents to be scanned.
Mycology & Nematology Genetic Diversity & Laboratory Bldg. 010A - BARC-West 10300 Baltimore Avenue Beltsville, MD 20705-2350
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