SOW_Missoula_Field_Office_Fee_Counting_Services.docx

Missoula Field Office Fee Counting Services This Performance Based Service Contract provides for the acceptance of recreation monies in fee envelopes, the counting and recording of funds, delivering the funds to the Bureau of Land Management in the form of check(s). Vendor shall have the appropriate certified/insured armored vehicles, employees, and facilities to perform these duties.

Standards Contractor must be licensed by the Montana Board of Private Security and meet any current standards of Montana Department of Labor and Industry.

Services The average number of fee envelopes collected over the past three years is 4,430 per year. This number may vary due to construction at sites, site closures, or unforeseen circumstances (ie wild land fire) etc.

Weekly services shall begin on the first Tuesday of June and end on the first Tuesday of October.

Base Year 2022 June 7th – Oct 4th 18 weeks Option Year 1 2023 June 6th – Oct 3rd 18 weeks Option Year 2 2024 June 4th – Oct 1st 18 weeks Option Year 3 2025 June 3rd – Oct 7th 19 weeks Option Year 4 2026 June 2nd- Oct 6th 19 weeks

There may be some weeks BLM cannot collect fees due to fire, construction, or administrative determination. If the BLM is not collecting fees the COR will give the contractor one week advance notice that services will not be required for the following week(s).

Contractor will pick up fee tubes each Tuesday at the Missoula Field Office, 3255 Fort Missoula Road, Missoula MT 59804. If Tuesday is a Federal Holiday, tubes will be picked up Wednesday.

All envelopes will be opened and payments shall be tallied, sorted by cash and checks, and documented on a BLM provided fee affidavit sheet. All envelopes are to be banded and returned to the BLM weekly.

The Contractor will write one check per week for the amount of the weekly cash collected. Check will be made payable to USDOI, BLM. Vendor will provide BLM with all checks in the fee envelopes. Any non-depositable currency will be bagged and returned weekly. Money and empty fee tubes shall be returned no later than 10am on Thursday after the Tuesday pick up.

Quality Control Late Delivery: If, for any reason (traffic, truck break-down, or any other delays), deliveries and pick-ups are anticipated to be late, the contractor shall notify Missoula Field Office by calling the front desk.

Personnel: The contractor shall provide COR a list of contractor personnel authorized by the contractor for pick-up and delivery. Contractor shall notify BLM of any rescission of an agent’s authority. Contractor shall remain liable for these personnel until such notification is received by the COR.

Contractor shall ensure the total amount of the checks equals the total amount on the fee affidavit Contractor will ensure all fee envelopes have been opened and all currency removed.

Pay Basis Contractor will paid on a weekly basis for services performed according to this SOW. Payment will not be made for weeks the Contractor does not provide the service, either after BLM notification or at the fault of the contractor.