SOW Metasys Service Contract 2022.docx

METASYS SERVICE CONTRACT

Work Order # 22PW029

PR # 80015781

Watervliet Arsenal Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

1.01 Scope.

A. This Performance Work Statement (PWS) defines the effort required for the maintenance of the Metasys system and related equipment at the Watervliet Arsenal. System maintenance shall require contractor to log on to the Metasys system and acknowledge system alarms. In addition to acknowledging alarms the contractor shall also take appropriate action to repair the cause of the alarm condition. The corrective action may require repairs to equipment and components or adjustments of Metasys points.

1.02 Period of Performance

A. Performance period for this contract will start seven (7) days after contract is awarded and run continuously for one (1) year with two (2) additional option years.

1.03 Submittals.

A. The contractor shall e-mail all submittals to the Contracting Specialist for review and approval. All submittals require government approval unless otherwise explicitly stated.

B. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for complete list of required submittals.

1.04 Hours of Operation.

A. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on select Fridays (the arsenal is closed every-other Friday). Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

1.05 General Requirements.

A. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

http://www.wva.army.mil/Documents/Contracting/WAIC.pdf

B. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for the complete execution of the requirements within the contract documents and requirements of this PWS.

C. The contractor shall, prior to submitting a proposal, review (i) all contract documents, and (ii) the project work site, and shall provide written notice to Contracting Specialist detailing any discrepancies that are found between the contract documents and the project work site.

D. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

E. The contactor shall clean all work areas, at the end of each work day, to remove all tools, equipment, debris, materials, and all waste from the work site.

1.06 Safety Requirements.

A. The contractor shall be responsible for complying with all DOD, Army, Federal, and State health and safety requirements which are applicable to this project, and shall use all means and precautions available to ensure the safety of the occupants and protection to the existing buildings and structures.

B. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

C. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

D. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.07 Permits

A. Excavation (Dig Permit)

1. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

2. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

B. Hot Work and Confined Space

1. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

a. Contractor shall supply at least one 10 lb. extinguisher and may not remove any arsenal owned extinguishers for this purpose.

b. Contractor shall supply all necessary PPE for confined space entry to include but not limited to ladders, harnesses, tripods and air monitors.

PART 2 PERFORMANCE

2.01 Execution

A. Contractor shall provide all labor, tools, and equipment to include laptop with Metasys CCT software to be used as an operator workstation. Contractor shall also have all necessary software such as CCT and HVAC Pro for uploading, downloading and commissioning of files for field and network controllers as required for troubleshooting. Contractor shall notify COR 24 Hrs. in advance prior to performing any work related to the contract.

B. Contractor personnel shall log on to Metasys system in Bldg. 10 once every two weeks at approximately 0700 Hrs. to go through Metasys system and check alarms. Contractor is to provide eight (8) hours every two weeks for a total of 208 hours for one (1) year for maintenance and repair of Metasys system or related equipment and/or components.

C. Contractor personnel must be self-sufficient and fully trained to independently perform duties related to the maintenance of the Metasys building management system. The maintenance function includes but is not limited to acknowledging alarms, troubleshooting equipment and components causing alarms, adjusting or modifying programming, system updates, analyzing trends and being proactive in identifying potential problems to ensure equipment reliability and functionality.

D. Contractor shall also be required to troubleshoot and determine the causes of the Metasys alarms. The causes of the alarms may require the contractor to field verify/troubleshoot equipment and components. Once cause of alarm has been diagnosed and identified the contractor shall notify COR of the work needed to be performed to repair the alarm condition.

E. Contractor shall obtain approval from COR before making any repairs that will involve the contractor purchasing parts.

2.02 Materials

2.03 Special Qualifications

A. Contractor must have all necessary certificates and licenses to buy, install and service Metasys extended architecture components. This would include but is not limited to NCE, NAE, FEC, FAC, UNT and VMA controllers. Contractor shall also have all necessary training and certificates to program, modify, adjust and replace network and field controllers using SCT, CCT or HVAC Pro software.

2.04 Applicable Documents

c. American National Standards Institute (ANSI)

d. American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

e. American Society of Mechanical Engineers (ASME)

f. American Society for Testing and Materials (ASTM)

g. National Fire Protection Association (NFPA)

h. National Electrical Code, NFPA 70, 2011 (NEC)

i. National Electrical Manufacturers Association (NEMA)

j. New York State Codes, Rules and Regulations (NYCRR)

k. Underwriters Laboratories (UL)

PART 3 PRODUCTS

3.01 General.

A. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

B. All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

PART 4 CLOSEOUT REQUIREMENTS

4.01 Cleanup of Work Site.

A. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises upon completion of each site visit.

4.02 Invoices

A. Contractor shall supply invoice or maintenance summary to COR after each visit. Invoices shall include hours worked, description of work performed, parts receipts, outstanding issues, system status and any recommended courses of action.

PART 5 GOVERNMENT FURNISHED PROPERTY (GFP) AND SERVICES

A The US Government will not provide any equipment, fuel, personnel, utilities or facilities to the contractor for the execution of this contract. Should an emergency arise, only the necessary basic lifesaving and life support measures will be provided during the emergency.

PART 6 APPENDICES

A. Consolidated List of Submittals B. Quality Assurance Surveillance Plan (QASP)

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, 3 using the above evaluation criteria.