SOW_Metal Plates BPA_12 Final.pdf

Version 01/25/2018

Statement of Work for

Computer-to-Itaglio Plate (CTIP)-III Engraved Metal Plates

C.1 Background

The Bureau of Engraving and Printing (BEP) is an agency within the Department of the Treasury that designs, engraves, and prints United States currency and other security products.

The Office of Engraving manages the pre-press operations at the BEP and produces engraved plates used in currency manufacturing.

The Office of Engraving is in the process of updating its Computer-to-Intaglio Plate (CTIP) process from CTIP-I to CTIP-III to produce intaglio printing plates. The CTIP-III process consists of direct laser engraving onto a metal plate instead of a polymer plate. The CTIP-III engraved metal plate is a critical component in the overall platemaking process and creates the master plate to produce subsequent working plates that go on press to print currency.

C.2 Purpose

C.2.1 Product, Service or Outcome Needed.

The BEP requires a Blanket Purchase Agreement (BPA) to precure brass and stainless-steel plates compatible with the Office of Engraving’s CTIP-III intaglio laser engraving machine.

C.2.2 Scope of the Product, Service, or Outcome.

The Contractor shall provide blank brass and blank stainless-steel plates that meet the technical requirements outlined in Section III.

C.3 Technical Requirements/Tasks/Outcomes

C.3.1 The Contractor shall provide blank brass plates with the following dimensions, hardness, and smoothness:

• Height: 1200 mm

• Width: 950 mm

• Thickness: 0.8 mm

• Hardness: 160/170 HV (Vickers Hardness)\Smoothness: < 4µm Rz

(Roughness measure)

C.3.2 The Contractor shall provide stainless-steel plates with the following dimensions, hardness, and smoothness:

• Height: 1200 mm

• Width: 950 mm

• Thickness: 0.8 mm

• Hardness: 150 – 200 HV

• Smoothness: < 4µm Rz (Roughness measure)

C.3.3 The Contractor shall provide a safety data sheet (SDS) for brass plates and stainless-steel plates. The requirements for the SDS are as follows:

• The SDS for metal plates shall be submitted to and reviewed by the BEP’s Environmental, health, and Safety (EHS) Office. BEP will not accept plates for use until EHS has completed its review and provided written acceptance of the SDS.

• Updated SDS documents shall be forwarded to the Contracting Officer Representative (COR) as necessary.

C.3.4 The Contractor shall provide a certificate of analysis (COA) verifying that the product has been tested and meets specific quality and safety standards. The requirements for the COA are as follows:

• The COA shall accompany each plate order and forwarded to the COR.

• The COA shall document the physical dimensions and composition of the brass and stainless-steel plate.

C.4 Deliverables

The Contractor shall deliver brass plates and stainless-steel plates. Plates shall be accompanied by COA. The SDS shall be provided when updated.

SOW # Deliverable Due Date Deliverable Recipient Deliverable Format C.3.1 Blank brass and stainless-steel plates

22 weeks after award

COR Physical delivery of the blank brass plates and stainless-steel plates

C.3.4 COA 22 weeks after award

COR Microsoft Word or PDF

C.7 Warranty Two (2) days after acceptance

COR Microsoft Word or PDF

C.5 Inspection & Acceptance

C.5.1 After delivery and installation, a Bureau Acceptance Test (BAT) will be carried out by BEP Personnel to ensure the instrument/part(s) perform as required in the Statement of Work (SOW) and there is no unintended conflicts.

C.5.2 All components of the instrument/part(s) must be provided and fully operational.

All specified functions of the equipment/part must work properly, and all accompanying software runs without errors.

C.5.3 Once the instrument/part(s) is installed and validation is complete, the instrument will be considered delivered for invoicing purposes.

C.5.4 Inspection and acceptance of the supplies to be provided hereunder shall be made in accordance with the Bureau Acceptance Test. The Contracting Officer (CO) will appoint a Contracting Officer Representative (COR) at award to provide oversight on behalf of the CO. When items are rejected for noncompliance, written notification of the rejection will be furnished by the Contracting Officer, within ten

(10) calendar days after inspection has been completed. The notification shall include an explanation of the deficiencies noted during inspection, the reasons for the rejection, and the Government’s terms as to what remedies will be made by the Contractor. All parts found insufficient or damaged must be replaced at the contractor’s expense.

C.6 Bureau Acceptance Test

(1) The Bureau Acceptance Test (BAT) will occur at the BEP’s facility after commissioning.

BEP personnel will operate the system during the BAT in the presence of the contractor’s personnel. Contractor’s personnel shall provide advice and guidance to the BEP. The purpose of the BAT is validation of the design, functionality, and performance requirements of the contract.

Testing of the system shall be scheduled to occur in accordance with the Contract.

Contractor is responsible to schedule all daily activities in such a way that all design, functionality, and performance requirements shall be sufficiently demonstrated. All acceptance testing shall be performed in the presence of authorized Bureau personnel.

The BEP will furnish all items listed as government furnished materials and will provide a crew of experts to operate the system during the BAT. The contractor shall provide any and all vendor provided materials, materials not identified as government furnished, and individual(s) to orchestrate all testing activities and advise BEP personnel operating the system to ensure demonstration of all items.

If the equipment does not successfully pass the first BAT and must be retested, the Contractor shall assume ALL costs of retesting including personnel lodging, travel, and materials. All testing shall be performed in accordance with the technical requirements listed in the Statement of Work. If during the performance of testing, it is deemed that the equipment is not performing to the specified requirements, testing may be stopped to allow for corrective actions to occur and restarted only after joint agreement by both BEP and the contractor. If it is determined that significant problems or corrective actions are required, the contractor can request that testing be stopped. Once corrective actions have occurred, the contractor shall notify the BEP for rescheduling the test.

If the test is deemed unacceptable, the BEP reserves the right to require a full or a partial retest of the equipment and the Contractor must provide the BEP with all of the following:

a. Causative factors for the nonconformance

b. A written explanation on how the Contractor proposes to correct the nonconformance

c. The estimated time that will be necessary to correct the nonconformance

d. How the Contractor intends to demonstrate compliance.

Once a BAT is in progress, if there are extenuating circumstances or equipment-caused delays, the Bureau may exercise one of the following options:

(a) Extend the test accordingly

(b) Restart the test from the beginning

(c) Abort the test

Since during testing security items will be required, all security measures, policies, and procedures of BEP shall be followed. All contractor personnel assigned to work around or on the equipment during testing shall have been approved by the BEP’s Office of Security. Approval by the BEP’s Office of Security requires that each individual completes and submits a Standard Form 85, Questionnaire for Non-Sensitive Positions, and associated supplements to the BEP for review and background check to be performed.

(2) Final acceptance of the system will occur after the following:

A. Successful completion of the BAT B. Successful Training of all BEP personnel C. Resolution of all punch-list or open items

C.7 Warranty

C.7.1 The Contractor shall provide a warranty for the brass plates and stainless-steel plates for one (1) year (12 calendar months). The warranty will begin after full acceptance of the plates by the COR.

C.7.2 The Contractor shall warrant that the plates are merchantable and fir for use for the particular purpose described in the SOW.

C.7.3 The Contractor shall warrant that the plates delivered are free from defects, damage or are considered out of specification.

C.7.4 The warranty shall include replacement of defective plates and associated shipping costs.

C.7.5 The Contractor shall replace the spare part at no cost to the BEP.

C.8 Special Delivery Instructions. Not applicable.

C.9 Performance/Delivery Period.

The period of performance for this requirement is a total of four (4) years: A twelve-month (12) base period and three (3) option periods, each twelve (12) months.

The blank brass or stainless-steel plats shall be delivered within 22 weeks of contract award.

The one-year base period shall begin following delivery, installation, and acceptance.

C.10 Place/ Location of Performance/ Delivery.

The location of delivery shall be the BEP facility located in Washington, DC.

14th and C Streets, SW Washington, D.C. 20228

C.11 Travel Requirements. Not Applicable.

C.12 Special Requirements.

C.12.1 Contracting Officer Representative (COR): The (COR) will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

C.12.2 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use under this Contract. This Contract requires access into the Controlled Industrial Area of the BEP.

The Contractor personnel shall recognize that BEP deals with sensitive information and other proprietary information, which are valuable, special, and unique assets. All information pertinent to BEP’s information technology resources is highly sensitive and may not be released to third parties without the express, written consent of BEP. This information requires strict control procedures to preclude unauthorized disclosure or dissemination. Information pertinent to personnel is protected from unauthorized disclosure under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a). Contractor personnel shall not divulge, disclose, or communicate in any manner, any information to any third party without prior written consent of the BEP. Contractor personnel shall protect information and treat it as strictly confidential and will abide by the security requirements of BEP. A violation of this paragraph shall be a material violation of this Contract. Should the Contractor receive or suspect they have learned of sensitive or classified information, the Contractor shall identify and report suspicions to the COR. Contractor personnel performing work under this Contract shall be subjects of background investigations, conducted by BEP’s Office of Personnel Security, prior to start of work under this Contract. Each Contractor employee performing under this Contract must successfully complete the Government required background check form at time of the proposal submission, and must maintain the level of security required for the life of the Contract.

C.12.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. All Contractor personnel shall clearly identify themselves as a Contractor and shall be required to wear identification (ID) badges in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). ID badges shall be worn at all times when performing work. ID badges shall have an identification picture, and shall state the name of the individual and the company they represent. Contractor personnel are prohibited from possessing weapons, firearms or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on BEP premises.

C.12.4 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this Contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

C.12.5 Non-Personal Service Statement: Contractor employees performing services under this Contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Government Contractor. The tasks, duties, and responsibilities set forth in this Contract may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriated funds of the

United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to its facility and will perform the inspection and acceptance of the completed work.

C.12.6 Environmental, Health, and Safety: Contracted services must be performed in a manner consistent with the all EHS federal regulations, standards, and BEP policies (75B-07.0-06).

C.13 Applicable Documents

All Contractors must comply with the requirements and procedures established through the BEP Environmental, Health, and Safety (EHS) document(s):

• 5D-07.0-04 EHS Contractor Requirements

C.14 Requirements for Handling Sensitive, Classified, and/or Proprietary Information. Not applicable.

C.15 Government Furnished Resources and Information. Not applicable.