SOW_Memphis_Orientation Event.docx

STATEMENT of WORK (SOW) Program Area: Human Capital Office (HCO) Project Title: IRS Orientation Event – Memphis TN Dates (Est): 12/16/2024- 12/20/2024; Memphis, TN

1. BACKGROUND

The IRS is a bureau of the Department of the Treasury and provides America's taxpayers top quality service by helping them understand and meet their tax responsibilities and enforce the law with integrity and fairness to all.

The IRS mission statement describes their role and the public’s expectation about how they should perform that role.

· In the United States, the Congress passes tax laws and requires taxpayers to comply.

· The taxpayer’s role is to understand and meet his or her tax obligations.

· The IRS role is to help the large majority of compliant taxpayers with the tax law, while ensuring that the minority who are unwilling to comply pay their fair share.

The Inflation Reduction Act (IRA) of 2022 provides new opportunities and challenges to the IRS. The IRS is quickly growing to meet the demands of the IRA to provide additional services to the American Taxpayer and increase enforcement of the recently enacted legislation. The IRS projects processed over 36,000 hiring actions in 2023 to keep pace with attrition, internal movement and adding additional employees in 2024.

2. OBJECTIVES

Following up on IRS Direct Hiring Events this requirement is for onboarding and orientation for up to 300 new employees for various IRS Business Units (BUs The duties will vary based on the area assigned and will cover a broad range of tax and business issues. The BU representatives will be conducting orientation tasks, issuing laptops and PIV cards.

3. SCOPE OF WORK

The vendor shall secure a venue with the capacity of up to 300 individuals comprised of day shift new hires, swing shift new hires, and facilitators). Other required materials and services needed for this event are as follows:

· 38 6’(foot) tables

· 38 tablecloths

· 300 chairs

· Power outlets sufficient to power IRS provided power strips which would provide power to up to approximately 300 laptops plus government hotspots

· WiFi service for 300 individuals

· Sufficient Audio/Visual Equipment to present to 300 participants (for example 1 projector screen and cabling to connect to IRS provided laptop computer)

Any changes not approved by the CO are unauthorized and will not be honored.

3.1 The vendor shall provide a space to onboard that can accommodate 300 people in “training seating mode” in the same room, and to accommodate facilitators, credentialing specialists, IT staff, and 300 pieces of IT equipment to issue to the new hires (laptop, monitor, etc.) within the same room or an adjacent room. The vendor shall also provide an Information Technology (IT) Specialist to help establish and troubleshoot connections with the IRS internal VPN. The vendor shall also have appropriate options for parking and valet for candidates that commute to the venue.

3.2 The vendor shall also either provide fast Wi-Fi to withstand the usage of 300 computers/laptops, sufficient 110 voltage power sources. The vendor shall provide Secure Wi-Fi connection with a SSID name and password. We must be able to bypass the landing page or be whitelisted to connect our laptops to the network by searching the network name and entering the password. If vendor is unable to provide the equipment themselves, they shall have a trusted subcontractor available to meet those needs. The vendors shall have these items delivered and set up no later than 6:00am on POP begin date and returned on 6pm POP end date. The vendor will be responsible for collecting and inventorying their equipment. The IRS is not liable for any rented equipment.

3.3 Travel will be the responsibility of the IRS new hires and IRS orientation and support staff. The vendor shall be accessible via public transportation and/or Ride-Share accessible.

3.4 The vendor shall also have appropriate options for parking or valet for candidates that commute to the venue. The location should within 25 miles from existing IRS PODs below:

· Memphis, TN

3.5 The vendor shall set up event and provide cleanup of venue/conference space at the closure of every day. The vendor shall also have adequate restrooms and water fountains for the candidates.

3.6 The Internal Revenue Service (IRS) is exempt from paying state/local tax, based on the venue’s location either a tax-exempt form will be provided or other documentation authorizing this exemption. See FAR PART 29.305 State and local tax exemptions Authority or Regulation: GSA-FAR (48 CFR) 53.229

4. PLACE OF PERFORMANCE

Work shall be performed in person at the venue selected within 25 miles from existing IRS Place of Duty (POD)s, for example, the venue selected should be within 25 miles of any IRS government building. In this case the location is below for the duration of the event:

· Memphis, TN

5. PERIOD OF PERFORMANCE

The Period of Performance (POP) estimated on or about 12/16/2024 – 12/20/2024. Day shift orientation will occur 8:00 AM – 4:30 PM. Swing shift orientation will occur later in the day approximately 2pm to 6pm.

6. GOVERNMENT FURNISHED INFORMATION/PROPERTY

All information gathered during this event will be for the sole use of the IRS and its recruiting efforts. Information is encrypted and follow IRS PII Safeguarding Practices. Orientation staff and new hires will have Government Furnished Equipment which will remain in their possession for the entirety of the event.