SOW Memorial Day Show Venue and Production.pdf

STATEMENT OF WORK FOR VENUE AND PRODUCTION SERVICES FOR

THE USAF BAND 2023 MEMORIAL DAY SHOW

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall provide production services including venue rental, security, ushers, staging, lighting, sound equipment rental, video projection, video production, and misc. production services at the USAF Band Memorial Day Concert to be held in the Washington, DC area on Sunday, 28 May 2023.

1.2. Hall Rental

Contractor shall secure the venue (see attached venue requirements, 2.3) for the entirety of the production schedule, as well as the required vendors as dictated by the venue to include security personnel, ushers, stagehands, and misc labor.

1.21. Equipment / Labor

Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract.

1.22 Staging

A staging structure shall be provided by contractor to meet the needs of the production.

Safety railings, chair rail, skirting required where applicable.

Contractor shall have at least 10 years of experience with building stages for indoor events and have a structural engineer on retainer to approve all structure designs prior to load-in.

1.23 Video

Video production package shall include but not limited to: 4, 4K-capable, manned cameras, video switch, playback equipment, isolated video records, IMAG output, and streaming capability. Jib, dolly, and handheld capabilities required.

Full video image magnification services for the show shall be required. LED wall will be necessary with location and size TBD. Video wall may be ground supported or flown depending on production requirements.

1.24 Sound

Contractor shall provide additional sound equipment to augment the USAF Band’s PA system.

1.25 Lighting

Contractor shall provide a full production lighting package as to spec provided by USAF Lighting Designer.

1.26 Production and Logistics Services

Full production services for this event shall be included, which involve on-site forklifts, trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client two weeks prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production.

1.27. Conduct

The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

2.0 Tentative Schedule and labor requirements

Labor to include full crewing services for all departments and is expected to cover a production schedule as follows:

Sunday, 28 May 2023 0600 All production load in (All video, staging, lighting, etc) 1200 Sound check with USAF Band personnel 1400 Dress rehearsal with all camera ops, video switch, guest artists, lighting, and guest host 1900 Performance 2100 Load out 2359 End of day

2.1 Vendor requirements

All daily times shall be coordinated with government representative. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid.

Vendor must submit an equipment list, labor and site plan to be approved by The USAF Band prior to bid acceptance.

Vendor must provide the government with a list of shows and references with a minimum of 5 productions where the vendor deployed staging, lighting, video, etc. to be considered for this contract.

2.2 Venue requirements

The venue must meet or exceed the following requirements:

LOCATION

Within 10 mile radius of Joint Base Anacostia-Bolling, DC. 20032

LOADING DOCKS

Minimum two, able to accommodate two semi-trailers simultaneously

SEATING CAPACITY

3,000

STAGE

• Proscenium width – 76 ’5”

• Proscenium height - 30’

• Stage to grid height – 40’

• Stage to sprinklers under grid – 38 ’6” • Stage to high steel – 48 ’

RIGGING SYSTEM

• 38 one-ton chain hoist

• 4 two-ton chain hoist

• In-house chain hoist cabling package and In-house rigging equipment package

VIDEO

In house video projection capability with screens

AUDIO SYSTEM

Main PA (minimum requirements, per side)

a. 10 JBL VTX-V25-II

b. Two JBL VTX-V20

c. I-Tech HD amplification

FOH System and Playback

One DiGiCo X-SD10-W-WS-NC digital audio desk (or similar)

a. Surround FOH mixer (36 faders, 84 mono +12 stereo inputs, 16x16 matrix, 48 busses

+ LCR )

Monitor System

One DiGiCo X-SD10-W-WS-NC digital audio desk (or similar)