SOW - Medical Servi es Solicitation July 2024 CJL Edits Questions 1 (2).docx

TABLE OF CONTENTS

STANDARD FORM 1449

SECTION 1 - THE SCHEDULE

· Period of Performance

· Pricing

· Statement of Work (SOW)

SECTION 2 – CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses – FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 1 – THE SCHEDULE

The purpose of this firm fixed price purchase order is for the contractor to provide medical physician services for the U.S. Embassy Zagreb, Croatia. The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this purchase order (see pages 3 through 5 for full description of services required).

The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at https://www.dol.gov/agencies/owcp/dlhwc/lscarrier ]

I. PERIOD OF PERFORMANCE

This purchase order is valid from 1st August1, 2024 till July 31st, 2026 with two options to renew.25 two one-year options to renew. Yes

II. PRICING

VALUE ADDED TAX. Value Added Tax (VAT) is not to be included in the CLIN rates. Embassy plans to provide annual direct exemption documentation from local tax office (FURS) BASE PERIOD (August 1, 2024 – July 31F, 2026) The firm fixed price for the base period of the order is:

Per month EUR X,000.00 x 6 months = EUR XX,000.00 per period FIRST OPTION August 1, 2024 – July 31, 2026) The firm fixed price for the first option period of the order is:

Per month EUR X,000.00 x 6 months = EUR XX,000.00 per period SECOND OPTION August1, 2024 – July 31st 2025) The firm fixed price for the second option period of the order is:

Per month EUR X,000.00 x 12 months = XX,000.00 per period

GRAND TOTAL:

The grand total order amount for the base and all optional periods of performance is

EUR XXX,000.00.

III. STATEMENT OF WORK (SOW)

1. SCOPE OF SERVICES

The Contractor shall provide medical physician services for the U.S. Embassy Zagreb. Contractor employees shall be on site only for contractual duties and not for other business purposes. The price listed shall include all labor, insurance, overhead, and profit. The Government will pay the Contractor the fixed price per month for services that have been satisfactorily performed.

This is a firm fixed price purchase order for a two years period from the date of the award, with two one year options to renew.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work on this order.

Project: Local Physician services

1. Patient appointments at the U.S. Embassy Health Unit (HU) located in the Chancery, (40) hours per week hours.

2. Patient examinations (including drivers, medical clearance etc.)

3. Prescriptions for patients including regular renewal prescriptions and controlled medicine prescriptions.

4. Accept calls after hours when assistance is needed after work hours from 4:30PM to 8:00AM Monday to Friday and all day on Saturday and Sunday.

5. Additional services (For example: advocate for the patient if services outside of the contractor’s premises are needed. specialist consults, and appointments. Assist the Post HU when needed during Very Important Person visits).

General requirements:

· Contractor shall have patient appointments Monday to Friday from 08:00:00 – 1700, totaling 40hours per week

· During scheduled hours evaluate eligible Embassy community members that are under the Chief of Mission and determines and recommends appropriate medical treatment for medical conditions

· Contractor shall oversee maintaining and updating patient records that are kept at the Embassy HU Medical file cabinet.

· Contractor shall accept phone calls during the days they are not at the Embassy from Embassy HU staff who carries the Med Duty phone.

· All materials and supplies as needed shall be provided by the Embassy.

· The Contractor shall issue prescriptions to patients as needed. The prescriptions shall be for chronic illnesses and/or acute medical problems.

· Additional services will be on as needed basis, mostly when the Embassy Nurse is on holiday, away or on sick leave. Additional services will be mostly phone coverage in case of an emergency.

The location where services will be provided: Chancery Health Unit, U.S. Embassy Zagreb, 2 Thomasa Jeffersona, Zagreb, Croatia.

2. PERFORMANCE WORK STATEMENT

a. The Contractor shall designate and make available one representative who will be assigned physician to perform the services described. This person will remain in place throughout the contract period and cannot be changed.

b. The assigned person shall be fluent in English and Croatian.

c. The assigned person must have a medical degree, clinical experience in Family medicine, General Practice, Emergency medicine. Extended Pediatrics experience thoughout the spectrum may be considered on individual basis, and a current and valid medical license.

d. The contractor shall follow up all telephone conversations affecting the scope of work with an email summary of the conversation sent to the COR.

e. All work shall be executed in a diligent manner in accordance with a negotiated firm foxed price and performance period.

3. CONTRACT ADMINISTRATION

a. The Contractor shall NOT conduct any work that is beyond this Statement of Work (SOW) unless directed in writing by the Contracting Officer (CO). Any work done by the Contractor beyond this SOW without direction from the CO will be at the Contractor’s own expense and at no cost to the U.S. Government,

b. Neither payment, or approval, nor acceptance of Contractor’s services under this contract by the Embassy shall be construed to operate as a waiver of any rights under this order of any cause of action against the Contractor arising out of the performance of this order.

c. The COR, on behalf of the CO, has the authority to issue a temporary stop order during the execution of any particular phase of this SOW. This authority may be executed when the Embassy is in possession of specific credible information indicating that the lives of Embassy personnel are immediately threatened. The COR shall promptly notify the CO that work has been stopped.

d. The CO has the right to terminate this order for convenience at any phase in whole, or from time to time, if the CO determines it is in the interest of the U.S. Government.

4. RESPONSABILITY OF THE CONTRACTOR

a. Any cost associated with services subcontracted by the Contractor shall be borne by and be the complete responsibility of the Contractor under the fixed price of this order.

b. The Contractor shall be and remain liable to the USG in accordance with applicable US law for all damages to the embassy caused by the Contractor's negligent performance of any if the services furnished under this order. The rights and remedies for the USG provided for under this order are in addition to any other rights and remedies provided by US law.

c. The Contractor’s senior representative shall be responsible for briefing COR on the status of the work. The Contractor shall have all the means to communicate with on-site personnel using state-of-the-art technologies for the industry including, but not limited to, electronic mail, world wide web, digitizing equipment, wireless phone. Or other means.

d. The Contractor shall ensure that the overall program is executed smoothly, delivered on schedule, and within the project budget.

e. All documentation produced during this order shall become the property of the USG at the completion of the project.

f. Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment etc., for the purposes of this order. The Contractor shall not duplicate any keys without the COR’s approval.

5. SECURITY CLEARANCES

Contractor shall include a list of worker(s) assigned to this project.

Contractor shall provide information on each employee who will be working under this order.

For each individual the list shall include:

Full Name Place and Date of Birth Current Address Identification number

The Government will run background checks on these individuals. Security checks may take up to 60 days to complete.

The government may issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this order. These identity cards are the property of the U.S. Government. The Contractor is responsible for their return at the end of the performance period, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

6. QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer’s Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the contracting officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the order. The role o the Government is to monitor quality to ensure that order service standards are achieved.

Services.

Performs all medical physician services set forth in the scope of work.

SENSITIVE BUT UNCLASSIFIED