SOW Media Center Project Audio and Video - Updated 08252022.pdf

US Department of Agriculture (USDA)

George Washington Carver Center (GWCC) Media Center

Audio and Video Installation Project

Contents Project

General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards

Attachment

Project

GWCC Media Center – Audio and Visual Installation Project

General Information

1.0 Scope of Work

For Audio Installation, contractor shall furnish all qualified personnel and services necessary to the Government to provide:

• Installation and configuration of hardware and software so that six edit rooms may share the facilities of two voice studios.

• The small studio may contain a maximum of three microphones, the large studio may contain a maximum of six.

Both studios could be used together if necessary.

• Connectivity includes mic signals to edits, and talkback/playback from edits to studios. There is no requirement to talk between edit rooms (intercom system).

• The audio functionality for voice recording and monitoring will be combined with monitoring needed for editing within each room.

For Visual Installation, contractor shall furnish all qualified personnel and services necessary to the Government to provide:

• Installation and configuration of professional lighting equipment in video studio.

2.0 Background

In 2019, the United States Department of Agriculture (USDA) began renovations of the George Washington Carver Center (GWCC) in Beltsville, MD, which included the structure and lighting grid of the Media Center. This contract is to procure the audio installation services.

The Media Center will host all video studio and storage, photo studio and storage, a large audio recording booth, a small audio recording booth and multiple video editing rooms.

Contractor Requirements

3.0 Technical Requirements / Tasks

Task 1.0 – Audio Installation

1) The Contractor shall:

a. Create list of necessary equipment and materials needed for fully functional voice studios. This includes acoustic equipment, furniture, cables, connectors, assemblies, hardware, etc.

b. Commission and setup equipment and systems. Setup includes testing and debugging.

c. Assemble and install equipment racks, furniture, and other infrastructure for the studios, along with cabling per approved designs.

d. Provide training and orientation for system operators, including limited written instructions.

e. Provide telephone, email, remote access, or on-site support (when required) to operators for three months from delivery of the finished system.

Task 2.0 – Video Installation

1) Labor will include project management, assembly, installation, testing, freight, and shipment of equipment:

The following is a sample list for used for all lighting instruments -

a. WS-F100 Daylite Fresnal Light Back Light

b. LBX-20 BiColor Soft Panels 1400.-egg cgates 110.

c. RBX-10 Bicolor 1x1 Panels BD

d. LBX5 !/2 x 1 Panels + BDoor

e. 1’3’ Hangers

f. DMX Splitter, grid clamp

g. DMX Control 16/32 Leviton or Leprecon

h. DMX 5-Pin (4@5’4@10’,12@15’,6@25,1@50)

i. LBX30 Bicolor Soft Panel 1700., Egg Crate 135.

j. Green Screen 8H x 8W on frame -portable

k. Dimmer Pack DMX 5-Pin 4 Channel 600W

l. 15’25’ AC Cables + 2@25’ Muti Tap 12/SJ00

m. Half Apple Boxes

n. Grip Stands 40”

o. Bags – Sand 40./Shot 99.

p. Grid pipe clamps w/5/8” pin(Baby) for each light

q. Safety chains 30”

r. Set each 24x36 and 18x24 Solid Silk, Single, Double

s. Sheets (12”x14”) LED Supa Lt Diffusion (etched for LED use)

t. Tie Line for cable management (Wire Ties may substitute)

u. Curtain, Carriers, and Track w/Fabric2280./HRD1050./Carry1280.

v. Supply Kit-Tapes, Tie Line, Clips, Sprays, CableMat, BlackFoil

w. Additional Materials as deemed necessary for completion.

2) Provide training and orientation for system operators, including written instructions.

3) Provide telephone, email, remote access, or on-site support (when required) to operators for three months from delivery of the finished system.

4.0 Government Furnished

Not applicable to this contract.

5.0 Deliverables / Schedule

Contractor shall provide the required deliverables and meet the required milestones set forth below. Requirements such as due dates, number of copies, special formats, and delivery protocols will be specified in the proposed and approved project plan.

1) Kick-off: Contractor shall hold a contract kick-off within one (1) week of contract award at USDA facilities in the Washington, D.C., area or via conference call. An Agenda should be sent to participants before the meeting.

2) Project Plan: Contractor shall provide a project plan within thirty (30) days of task award, including a communications plan, management plan, and project details. Government will review the drafts for accuracy, completeness, and conformance with the required tasks, and Contractor shall incorporate feedback from that review.

3) Progress Reports: Contractor shall submit progress reports as specified by the Government summarizing results for the month, actual versus scheduled progress, problems to be resolved, proposed solutions and the effect on the task schedule.

6.0 Travel

Not applicable for this contract.

7.0 Contractor’s Key Personnel

Contractor must present a list of all personnel active on the project to the Government within three (3) business days of awarded contract.

8.0 Security Requirements

All Contract personnel with access to the Media Center must possess a minimum National Agency Check with Inquiries (NACI) background investigation.

Government shall be responsible for providing building security screening and building access to Media Center facility only.

9.0 Data Rights

Not applicable for this contract.

10.0 Section 508 – Electronic and Information Technology Standards

Any equipment purchased and installed must be Section 508 compliant.

Attachment

Not applicable for this contract.