SOW LWN (Fort Polk).pdf

STATEMENT OF WORK

LAWN MAINTENANCE

FORT POLK COMMISSARY

Fort Polk Commissary is located at 7445 LA 467 Bldg. 601, Fort Polk, LA 71459.

APPROXIMATE SQUARE FOOTAGE: Lawn and ground cover area to be maintained is 208,472 square feet total, consisting of front garden area, grass sides of commissary, and mulch bed maintenance of 1,832 square feet.

WORK PERFORMANCE: The contractor shall provide all supervision, personnel, supplies/materials, equipment, transportation and other items and services necessary to perform lawn care maintenance services required under this contract. Lawn maintenance service shall include grass mowing, lawn trimming/edging, bed definition, debris removal, weeding, mulching, pruning, fertilization & weed control. Contractor shall also be required to provide out of season lawn maintenance, within 72 hours, to maintain grounds for special events and/or visits.

WORK SCHEDULE: Work performed under this contract and associated frequencies are provided in the Schedule of Supplies/Services. Services must be arranged in advance with the Store Director or his/her designated representative, to prevent interference with patrons and normal operation of the Commissary. No scheduled work is to be performed on Federal holidays.

DISPOSAL OF DEBRIS: All debris shall be collected at the end of each day’s work and legally disposed of off-base. Selection of the debris disposal site shall be the contractor’s responsibility.

STORAGE AREA: Contractor’s tools, equipment and associated lawn care materials may not be stored on the Government installation. The contractor shall bring all necessary lawn care materials to the site and remove them at the end of each day’s work.

DAMAGE TO GOVERNMENT FACILITIES: Damage to any facility, property (government or patron), exterior equipment, or systems caused by the contractor as a result of work performed under this contract shall be repaired by the contractor at his/her own expense. The contractor shall be required to repair or replace all items and components to return the damaged area to its condition before the damage incident.

GOVERNMENT FURNISHED UTILITIES: While working on the sites, the contractor may use existing power and water sources as supplied by the Government to facilitate completion of the work.

CONTRACTOR ATTIRE: The contractor and the contractor’s employees shall be required to wear shirts and proper attire at all times. Long pants are recommended, but walking shorts with pockets will be acceptable.

Revealing clothing or clothing with obscene or inflammatory designs, slogan or remarks shall not be permitted.

LAWN MAINTENANCE:

MOWING: Lawn areas shall be mowed according to the schedule established in the Contract. Lawn areas shall be mowed to a height of 3 inches using a mulching method. Litter and trash within areas of responsibility shall be removed within lawn or shrub areas prior to mowing. Care should be exercised to prevent damage to existing trees, shrubs, bushes, flower beds and lawn irrigation equipment, if applicable.

TRIMMING: The contractor shall trim areas inaccessible by the mower to include, but not be limited to, fences, fence posts, sidewalks, drives, curbs, foundations, shrubs, trees, flower beds and other obstructions.

Trimmings must be captured in bags and transported off-base to an approved dumpsite.

EDGING: The contractor shall edge along all existing sidewalks and drives. Edging debris must be transported off-base to an approved dumpsite.

BED DEFINITION: The contractor shall be required to maintain sharp, evenly defined bed definition.

Initial edging shall be done on the first performance date. All edges shall be cut in the same manner.

LEAF, STRAW AND NEEDLE REMOVAL: The contractor shall collect all leaves, straw and pine needles from areas of responsibility. Debris may be raked or gathered using either power or manual equipment. Debris must be collected and transported off-base to an approved dumpsite.

WEEDING: The contractor shall remove weeds and grass sprouts from flower beds, shrub beds, tree rings and pavement/sidewalk cracks. The contractor should physically remove weeds from the area by pulling out of or by “weed eating” without damaging the shrubs, flowers, or other landscaping plants and decorations. Use of a spray herbicide to kill weeds and grass sprouts “in place” will not be permitted without prior approval of the Store Director and submission of the required Material Safety Data Sheets (MSDS). For lawn areas, the contractor shall pull weeds or use herbicide to provide weed control. The contractor is responsible for replacing, at no additional cost to the Government, any ornamental shrubs, trees, or grass damaged as a result of the application of herbicides, fertilizers, or other chemicals. Bare spots will be treated and seeded as needed.

MULCHING: Mulch shall be applied according to the line item schedule in a 1,832 square foot area as directed by the Commissary. Initial application will be required upon contract start and maintained. Removal and replacement shall be completed once per year after the initial application. Mulch type and color shall be consistent with current item. Application shall be spread evenly to a depth no less than three inches and maintained weed free.

PRUNING (SHRUBS): Shrubs (excluding mature trees) shall be maintained/pruned as per the contract schedule.

Shrubs shall be pruned to present a clean, neat and professional appearance. Shrubbery shall be trimmed to allow ease of cleaning underneath the shrub, to prevent blockage of windows, doors and access to utility meters and other equipment. Shrubbery should be pruned to allow the proper operation of adjacent HVAC and other exterior equipment units. Dead or dying shrubs shall be removed as approved by the Store Director. Pruning debris must be transported off-base to an approved dumpsite.

HERBICIDES, FERTILIZERS AND OTHER CHEMICALS: Herbicides, fertilizers and other chemicals shall be used in strict compliance with all EPA, state, local and installation regulations. Fertilizer and limestone shall be applied according to the line item schedule. After application of fertilizer, weed killer, or other chemicals, the contractor will notify the Commissary Officer so the lawn may be watered as necessary.

EMPLOYEE PERSONNEL: This is a service contract and shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel, and displaying distinguishing badges or other visible identification for meeting with Government personnel. The contract requires contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

BASE ACCESS – SECURITY: See FAR Clause 52.204-4500 in solicitation.

SERVICE/DELIVERY TICKETS: When work is completed, contractor must leave a service/delivery ticket and shall obtain a signature, from only an authorized store representative, on service ticket before departing or by sending a copy later that day to the store POC if work is completed before store opening. Authorized personnel will be determined by the Store Director.

INVOICING AND BILLING: Contractor shall submit invoices in the Wide Area Workflow (WAWF) system on a monthly basis. Service/delivery ticket shall be attached in WAWF and indicate dates of service performed.