SOW_LongDrawToiletDecommissioning_r2.docx

US Department of Agriculture (USDA)

Statement of Work

Contents

Project Title Long Draw Toilet Decommissioning

General Information

1.0 Background and Purpose

This contract is to decommission an old, failing toilet at the Long Draw Reservoir fishing site. The vault is not sealed, and water is leaking into the vault. As an unsealed vault can be an environmental hazard, the toilet needs to be decommissioned. The toilet does not need to be replaced as there is another functional vault toilet at the fishing site.

This project includes pumping, rinsing and disposing of any liquid in the toilet vault before decommissioning; removal of all components of the existing toilet; backfill of the toilet vault using imported aggregate and native material; placement of rip rap; grading of imported aggregate into the parking area; and restoration of the site after toilet removal, including spreading of Government furnished seed.

2.0 Definitions

N/A

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specifications of the contract. The project includes the following work required for each line item:

1) Line Item (01) “Long Draw Toilet Demolition, Disposal, and Site Restoration” consists of the following work:

· Pumping and rinsing the vault of the toilet.

· The contractor will be responsible for pumping out, rinsing, and disposing of any liquid in the vault before decommissioning as part of this Line Item.

· The removal of one (1) existing vault toilet and all associated features. All wooden, concrete, and metal materials shall be removed from the site and disposed of off National Forest lands at an approved landfill. All structure demolition and excavation must adhere to FP-14 standards.

· Backfilling and compacting the removal site to match the existing topography. All backfill and compaction must be in accordance with FP-14 standards.

· Contractor must include all machinery and tools necessary to backfill this site when bidding on this Pay Item.

· The Aggregate Base material to be used as backfill material is paid for separately, under Line Item (03).

· Site restoration to match the decommissioned site to its surrounding landscape. This includes scattering existing logs and rocks over the disturbed area, and scattering Government-furnished seed.

2) Line Item (02) “Placed Rip Rap – Includes Haul and Installation, Class 6 Rip Rap” shall be installed according to FP-14 Section 251. Pay item shall include furnishing, hauling, and placing the specified material. Placed rip rap areas will be marked in the field by the COR.

3) Line Item (03) “Aggregate Base. Grading CDOT Class 5” shall consist of furnishing, hauling, and placement of aggregate base material to backfill the site of the removed toilet. If there is any leftover Aggregate Base after the toilet site has been successfully backfilled, it is to be graded into the parking lot in areas determined by the COR. Pay Items shall be installed according to FP-14 Section 303.

· All Contractors shall visit the project sites and acquaint themselves with current conditions prior to submitting a bid for these services.

· If large quantities of contaminated soils are discovered by the contractor, they shall be removed and disposed of off-site, and that area shall be filled with commercial fill material to no additional cost to the government.

· The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence. The contractor shall call for utility locates prior to any ground disturbance.

· Contractor shall ensure that no water is to enter the toiler excavation site.

A. Inspection and Acceptance

a. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

B. Forest Service Representatives

a. The signing Contracting Officer for this contract/purchase order and will be the contact on all things concerning this contract, shall be determined at a later date. Their contact information will be provided.

b. The Contracting Officers Representative (COR) is Austin Morin, reachable at Austin.Morin@usda.gov.

c. The contract technical point of contact is Austin Morin, reachable at Austin.Morin@usda.gov.

C. Contract Administration

a. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

b. Notice to Proceed. The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

c. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

d. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

e. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

f. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

4.0 Deliverables / Schedule

Key Deliverables

· Aggregate material

· Rip Rap

· Any other proposed material At least 7 business days before work begins

1. Name, position title and contact information of company executive responsible for approving the Accident Prevention Plan.

2. Name and contact information of supervisor responsible to carry out the plan.

3. Outline of each phase of the work, the hazards associated with each major phase, and the methods proposed to ensure property protection and safety of the public, government personnel, and the Contractor's employees. Identify the work included under each phase by reference to specification section or division numbers.

4. Contingency plans for emergency situations such as medical, fire, hazard material spills and other contract assessed hazard prevention and abatement requirement needs that apply to this project.

Before on-site work begins

5.0 Government Furnished

The COR will provide Government-furnished seed for the contractor to spread as a part of site restoration.

6.0 Travel

The contractor holds all responsibility for travel costs.

A. Long Draw Reservoir is located approximately 10 miles up Long Draw Rd. or approximately 70 miles west of Fort Collins, CO.

B. Site Access

a. Directions to Long Draw Reservoir Fishing Site from Fort Collins: Drive into the Poudre canyon on HWY 14. After 54 miles, turn south on Long Draw road and continue for approximately 10 miles until you have reached the reservoir. The toilet to be decommissioned is mid-way around the reservoir at fishing site #2.

i. Long Draw Fishing site coordinates: 40.503306 N, 105.788874 W

7.0 Contractor’s Key Personnel

Contractor must provide the Project Manager’s name, work phone number, and email address.

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