SOW Lifecycle Replacement of SIPRNET Alarmed Fiber System Draft.docx

STATEMENT OF WORK

(SOW)

U.S Army Medical Center of Excellence (MEDCoE) BLDG 2840 Lifecycle Replacement of SIPRNET Alarmed Fiber System

JBSA Fort Sam Houston, Texas 15 August 2024

PREPARED BY

Statement of Work (SOW) U.S. Army Medical Center of Excellence (MEDCoE) JBSA Ft. Sam Houston

1.0 General Information.

1.1 Scope. This U.S. Army Medical Center of Excellence (MEDCoE) project is for the lifecycle replacement (LCR) of the portion of existing “Fiber SenSys” alarmed fiber PDS installed in building 2840, 3630 Stanley Rd, JBSA Fort Sam Houston, TX 78234. The new Alarmed Fiber PDS solution must be completely compatible with the existing “PremiSys” software/system monitored and maintained by JBSA FSH NEC.

1.2 Background. The MEDCoE is in the process of the lifecycle replacement of our alarmed fiber protected distribution system (PDS) to maximize compatibility with NEC monitoring and eliminate the need for pay as you go maintenance to the system when components fail.

1.3 Applicable Documents. The Contractor shall ensure this project is completed in accordance with the following standards:

· AR 25-1, Army Information Technology, 25 June 2013.

· AR 25-2, Information Assurance, 4 April 2019.

· DoD Instruction 8500.01, Cybersecurity, October 7, 2019.

· DoD Instruction 8100.04, DoD Unified Capabilities (UC), December 9, 2010.

· UFC 3-580-01, Telecommunications Interior Infrastructure Planning and Design, 01 June, 2016

· USAISEC TR No. 21-010 Telecommunications Outside Plant Planning and Design Criteria, September 2021

· Telecommunications Industry Association/ Electronic Industries Alliance (TIA/EIA) 568 Regulatory Provisions to include TIA-EIA 568-B.2 TIA Final, TIA-EIA 568-B 2-4, TIA-EIA 568-B.1-Final, TIA-EIA 568B21, TIA-EIA 568-B.3-Final, TIA-EIA 568-B.3-1.

1.4 Restrictions. Any modifications to this Statement of Work shall be coordinated with the Contracting Officer prior to implementation.

2.0 Schedule & Coordination.

2.1 Contract Management. The Government Project Manager (PM) will be identified to the Contractor prior to start of work and will monitor Contractor compliance with terms and conditions of the contract and notify the Contracting Officer (CO) in writing of any deficiencies with recommendations as to corrective action. The PM is not authorized to take any actions which may result in changes in the provisions, specifications, or the pricing of this contract. Communications pertaining to contractual matters will be addressed to the CO. No changes in or deviation from the scope of project shall be affected without a modification executed by the CO authorizing such changes. The Contractor shall identify a Contractor Project Manager (CPM) and provide contact information and alternate(s) to the PM and CO as appropriate and as needed. The CPM and alternates shall be available to meet with the PM and CO for a pre performance conference and as needed to provide coordination and oversight during the time the work is being progressed. The CPM shall coordinate with the PM for access to the building(s) specified in this SOW as necessary. The Contractor shall provide a Final Design, including a Bill of Materials (BOM) to the CO and PM a minimum 3 work days prior to start of work. The Contractor shall propose the start date to the PM a minimum of 3 work days prior to starting work, and shall subsequently schedule work dates and coordinate all work with the using agency through the PM.

2.2 Work Hours and Special Conditions. Work shall be done with the buildings occupied and the work areas unoccupied. Work hours shall be 7:30 a.m. to 4:30 p.m., Monday through Friday, exclusive of Federal holidays. At the option of the government and with approval of the CO, work may be permitted on Federal holidays, weekends or after 4:30 p.m. daily at no additional cost to the government. The following legal holidays are observed:

Note: When any of the above holidays falls on a Saturday, the preceding Friday will be observed as the legal holiday; holidays falling on a Sunday will be observed on the following Monday.

2.3 Contractor Employees. Services for this contract may be provided at government facilities and/or contractor facilities depending on the individual task order and project requirements. The day-to-day supervision and direct control over the work performed by all Contractor personnel shall be the sole responsibility of the Contractor. Contractor personnel shall conform to standards of conduct and a code of ethics, which are consistent with those applicable to Government employees as provided by the Joint Ethics Regulation 5500.7.R. Contractor personnel shall present a neat, professional appearance and be easily identifiable. This shall be accomplished by the wearing of distinctive clothing bearing the company name or by wearing appropriate badges that contain the company name and employee’s name. All inquiries, comments or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the Government PM and the Contracting Officer (CO). The Contractor shall only conduct business with designated government personnel listed as points of contact (POCs). Names of authorized personnel shall be provided to the Contractor by the government, in writing, and updated as necessary throughout the contract period.

MEDCoE G6 Contracting Office Representative (COR) David Richards

(210) 221-8856 david.w.richards6.civ@army.mil MEDCoE G6 POC Damon Patterson 210-221-6732 Damon.J.Patterson.civ@army.mil

2.4 Site Surveys. Prospective contractors shall be required to participate in site surveys (in coordination with Contracting Officer) in order to allow prospective contractors to provide a more detailed and accurate cost estimate. Site surveys performed by prospective contractors shall be performed at no additional cost to the Government, even if work is not awarded to the contractor having performed a survey.

2.5 Start-Up Meeting. After award of the contract, the Contractor shall have a startup meeting with the Project Manager and customer to coordinate surveys and work schedule resulting in minimum inconvenience to the customer. The Contractor shall provide a timeline indicating project start and finish dates.

3.0 Requirement.

3.1 Demolition.

3.1.1 The Contractor shall demolish existing Fiber SenSys alarmed fiber protected distribution system (PDS).

3.2 Alarmed Fiber PDS.

3.2.1 The Contractor shall engineer, furnish, and install an all-new fully functional alarmed fiber PDS that is completely compatible with the existing JBSA FSH NEC PremiSys software and system.

3.2.2 The new solution will need to have the capability to individually cut offs for the following zones without interrupting service to other zones:

· 3rd Floor G357

· 3rd Floor Conference Room

· 3rd Floor CMD Suite

· 1st Floor G2

3.2.3 The new solution may reuse existing fiber optic cable (FOC) installed throughout the protected distribution system by providing new terminations on each end and validating serviceability with certified test equipment. For any FOC found not serviceable for reuse, the contractor shall furnish, engineer, and install replacement FOC.

3.3 Testing. The Contractor shall test all cables for continuity, shorts, and opens with a certified tester and provide a digital PDF report with passing results to 502nd Communications Squadron POC for review and approval. Any non-passing test results shall be corrected and re-tested.

The Contractor shall work with Government POC for commination room access each day. Communication room will be secured at end of each workday.

3.4 Labeling. All Patch Panels and Voice/Data terminations shall be labeled IAW JBSA Fort Sam Houston NEC & 502nd Communication Squadron Standards, I3A Standards dated February 2010 and the Unified Facilities Criteria (UFC) Telecommunications Building Cabling Systems Planning and Design, UFC-3-580-01.

(Example Data Port: TR# - Rack# - Patch Panel# - Port# = TR101-1-A-24)

3.5 Deliverables. All equipment shall be certified as new and not used or refurbished.

· Cable Test Results

· Documentation for all OEM equipment including User guides, maintenance guides, administration/configuration manuals, and training documentation.

· As-built red line drawings (either in CAD or PDF format) of both buildings showing installed cable path. Customer will provide existing red line drawings, which will be professionally updated by the contractor.

3.6 TAA Compliance: All equipment purchased or acquired by this Delivery Order must be Trade Agreement Act (TAA) (19 U.S.C & 2501-2581) compliant. It is the responsibility of the contractor to ensure that all IT items recommended for purchase include warranties, installation, labor, and are approved products that meet all requirements of the JBSA-FSH network guidelines. TAA requires that the U.S. Government may acquire only "U.S. - made or designated country end products. This act requires that contractors must certify that each end product meets the applicable requirements. End products are 'those articles, materials and supplies to be acquired for public use'." This includes items which have been "substantially transformed" in the United States. TAA compliant products are assembled in the U.S.A and are approved to be acquired for use by the United States Government.

4.0 Contractor Requirements. The contractor shall provide materials required for design, installation, testing, and certification of the work required by this SOW. The contractor shall be familiar with and capable in telecommunications work.

4.1 Security Requirements. Work under this SOW is UNCLASSIFIED and a security clearance will not be required. Contractor personnel shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of work. Contractor personnel shall not disclose and must safeguard computer systems and data, Privacy Act data, and other Government documents and work products that are obtained or generated in the performance of this SOW. This includes dissemination of protocols and papers not generally available through the public literature. Should contractor personnel come into contact with classified material, the contractor shall notify the Contracting Officer or PM immediately. The Contractor shall not disclose or disseminate any information concerning operations of military activities. Such action(s) could result in violation of the contract and possible legal actions.

4.1.1 Installation Access Credentials. The Project Manager (PM), will coordinate the issue of required installation access credentials to contractor personnel (contract awardee). The PM will send an Application for Installation Access Credential Spreadsheet to contract awardee. Contractor personnel will return completed spreadsheet to PM, to be forwarded to MEDCoE G-2 Security Directorate for processing through the 502nd Security Forces Squadron. The MEDCoE G-2 Security Directorate will notify the PM of the approval and /or disapproval for installation access credential for access to JBSA FSH during the period of performance of required work. The issued installation access credential will only be used for the intended purposes and will be relinquished immediately following completion of the required services. Contractor personnel will not require issuance of a Common Access Card for the purpose of computer access in conjunction with this SOW. Contractor personnel shall wear a badge that clearly identifies them as a contract employee. The badge will contain a personal picture, name of employee, and contractor's name. Badges shall be worn on the outer garment in full view at all times, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

4.1.2 Physical Security. The Contractor shall safe guard all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.1.3 Fire and Safety Regulations. The Contractor shall comply with all Fort Sam Houston/Camp Bullis Fire and Safety Regulations. The Contractor is required to comply with the American General Contractors' Safety Manual and the Occupational Safety and Health Act.

4.1.4 Protection of Government Buildings, Equipment, and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.1.5 Storage and Parking. Contractor storage and parking shall be near the job site or as designated by the PM. The Contractor shall keep all PM approved storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials. All storage areas shall be maintained in a neat, clean, and safe condition.

4.2 Quality Assurance. All work is subject to inspection and test by the Government at all places and at all reasonable times to ensure compliance with the terms of the contract.

4.2.1 Inspections and Tests. Inspections and tests are for the sole benefit of the Government and do not:

· Relieve the Contractor of responsibility for providing adequate quality control measures.

· Relieve the Contractor of responsibility for damage to or loss of the material before acceptance.

· Constitute or imply acceptance; or

· Affect the continuing rights of the Government after acceptance of the completed work

4.2.2 Government Oversight. The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

4.3 Environmental Management.

4.3.1 Site Maintenance. The Contractor shall maintain work areas in a neat, clean, and safe condition. The Contractor shall be responsible for providing, installing, and the removal of any temporary signage, barriers, barricade tape, etc. which may be required to control pedestrian and/or vehicle traffic in the work area.

4.3.2 Cleanup. The Contractor shall collect all trash, debris, refuse, garbage, etc., which is generated and place it in appropriate containers with lids or approved covers daily. The aforementioned materials shall be removed from the site by appropriate means daily, unless otherwise approved by the PM. Disposal shall be outside the limits of government property.

5.0 Attachments

Attachment 1 –