SOW LEXINGTON PROJ REPLACEMENT.pdf

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Statement of Work (SOW) For

Replace Projectors in Lexington Room Location: Bldg 1106 Conference Center

Hanscom AFB MA 01731 Date: 22 July 2024

Prepared by: Alysha Brandy

Overview:

The 66th Force Support Squadron, Conference Center (66FSS) provides meeting spaces with audio/visual capabilities to Hanscom AFB. The 66 FSS has a requirement to upgrade two projectors in the Lexington room located in Building 1106 that are capable of connecting to the current installed system. The current system will need to be able to control the new projectors as described later in this document to include projectors, cables, and mounting equipment needed.

Current Conditions:

The Lexington room currently has rear screen projection system with two ceiling mounted projectors connected to the existing audio/visual rack in the control room. There is an existing glass projection surface that is in place. There is a podium with a Crestron control panel located inside the room which activates the system.

Location For any materials being shipped directly to the base shall be delivered to:

Minuteman Commons 60 Kirtland St, Bldg. 1425 Hanscom AFB, MA 01731 Attn: Alysha Brandy, 66 FSS

Government Points of Contact

Manager Name: Alysha Brandy Email: alysha.brandy.1@us.af.mil Telephone: 781-225-1464

Audio Visual Specialist:

Name: Kevin McQuilkin Email: kevin.mcquilkin.ctr@us.af.mil Telephone: 781-225-6555

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General Requirement

• Require, in advance, names of all technicians that will be working on this project, for Facility Security. All technicians must be US citizens and have proof of ID. All drivers shall have a valid driver license and proof of insurance in order to drive on Hanscom AFB. All documentation will be checked before a visitor’s pass will be issued.

• All work shall adhere to all applicable standards and codes.

• Working hours shall be 7:30 am to 3:30 pm (adjustments can be made), Monday-Friday. No work will be done on days the base is closed, to include, but not limited to Holidays, weekends, and closure due to storms.

Projected Implementation Dates: Work to be completed no later than twelve weeks from the date of award.

Equipment Delays: If there are delays in shipments due to electronics shortages /COVID impacts please notify Hanscom personnel immediately so that proper planning can take place.

TAA REQUIREMENT: All equipment shall be new and TAA compliant.

Requirements:

The 66 Force Support Squadron is requesting the following SOW to be performed:

1) Purchase and install two TAA compliant, rear screen projectors. The projectors shall be laser with 9000 lumens or better and need to have RS232 for control. The projectors are required to have short throw lenses due to the space limitations of the projection room. The existing Crestron AV control system will require code updating /programming for full control of the projectors. The installation should include ceiling mounts and any cabling and hardware needed. Cabling should be unobtrusive and be routed in the ceiling to not be visible.

2) Remove and replace the existing ceiling mounted projectors with new laser projectors and mounts. If any damage occurs to ceiling or tiles, they must be corrected to original state.

3) Validate and test the control of the projectors via the control system.

4) Contractor shall provide 1 year warranty coverage of all hardware.

Please note: All devices including USB items cannot have Wi-fi/Bluetooth/NFC capabilities.

CABLES/MOUNTS/CONNECTORS

Contractor shall provide any additional cables/mounts/connectors/fasteners/table hardware to complete the installation.

AV contractor shall give the old projectors to the government for re-use or disposal/excess.

AV contractor shall have responsibility to dispose of any old cables/connectors/debris.

Audio Visual proposals shall include:

-Warranty Coverage specification after installation and acceptance for 1 year.

Deliverables Provide any Crestron code produced and implemented in the control systems, on CD for continuity.

Service Outages.

The Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in-service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. The Contractor shall coordinate planned outages with the site POC at least 4 weeks in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).