SOW_LE_Vehicle_Emergency_Equipment.pdf

Statement of Work Solicitation 140P8522Q0034

Emergency Vehicle Equipment Installation, Decommission & Maintenance Yosemite National Park

Background Yosemite National Park, Division of Visitor and Resource Protection (YOSE) maintains a fleet of approximately over 75 owned and leased vehicles and law enforcement patrol vehicles, park wide of varying makes and models. The vehicles are deployed in a wide array of roles, e.g., marked patrol, unmarked patrol, undercover, or specialized use. Due to the unusually high volume of emergency calls in Yosemite National Park, each vehicle in the fleet must always be maintained in a response‐ready state, year around.

YOSE is responsible for providing all emergency services within the boundaries of Yosemite National Park, including law enforcement, firefighting, search and rescue, and emergency medicine. All emergency calls for assistance, regardless of the manner of the calls, are answered by employees of YOSE. It is therefore vital to the protection of lives, property, and resources within Yosemite National Park that all emergency vehicles are promptly, accurately, and thoroughly maintained in a timely fashion, to allow for immediate safe redeployment of the vehicles and the emergency personnel they carry.

Due to the diverse nature of the fleet and its unusually broad deployment in all manners of emergency incidents, installation of the equipment requires a broad knowledge of emergency vehicles and their functions, typical use, specifications, and particular requirements.

Scope The Contractor will address only the installation, decommissioning, and maintenance of the after‐ market emergency equipment for YOSE fleet, such as light bars, push bumpers, and related after‐market emergency equipment. This contract does not include scheduled or unscheduled mechanical maintenance of the vehicles or their factory components, or tire maintenance, repair or exchange which are all tasks performed by Yosemite’s government operated machine shop.

Objective YOSE requires a qualified vendor to install and maintain emergency equipment in the Division’s fleet of emergency vehicles and uninstall emergency equipment and markings from retiring emergency vehicles.

Tasks

A. Equipment Installation Although timing varies based upon receipt of our new fleet, equipment installations generally occur during May and June each year. Installations will vary depending on make and model of vehicle and the primary use of the vehicle. All equipment for installations will be provided to the contractor by YOSE.

Installation standards shall meet identified policy regulations, and standard operating procedures of NPS equipment, striping and other identified sources as written in Reference Manual 9, Chapter 34 Law Enforcement Vehicles and Memo dated July 13, 2015 regarding Updated vehicle markings and graphics guide will be provided by YOSE to the contractor.

The following items will be performed on each vehicle type:

1. Marked Patrol Vehicle type

Assemble and install control console

Install vehicle power wiring harness Assemble and install console mounting hardware

Program mount light bar and connect associated wiring

Mount additional Lighting equipment (e.g., headlight flasher, front and rear corner, grill, side‐ window, hatch and cargo lights) and connect associated wiring

Mount traffic advisor and connect associated wiring

Mount push bumper and connect associated wiring

Mount siren and connect associated wiring including siren park‐kill module Mount PA/siren speaker, and connect associated wiring

Assemble and install computer mount Mount external radio antenna and place associated cable

Mount radio unit and speaker and connect associated wiring Mount portable radio battery charger and connect associated wiring Mount flashlight holder and connect associated wiring Assemble and mount long gun rack and connect associated wiring

Mount map light and connect associated wiring

Mount lock box on push bumper

Install front and rear prisoner cage

Install prisoner seat and restraints Install window barriers for prisoner cage Assemble and install cargo box and radio tray Mount Fire Extinguisher and rescue hammer Mount radar control box, display, antenna, and associated wiring

Install striping decals, emblems, vehicle number decals

Test and confirm all equipment functionality

2. Unmarked Patrol Vehicle type

Assemble and install control console

Install vehicle power wiring harness Program and mount lightbar and connect associated wiring Mount additional Lighting equipment (e.g., headlight flasher, front and rear corner, grill, side‐ window, hatch and cargo lights) and connect associated wiring

Mount radio unit and speaker and connect associated wiring Mount flashlight holder and connect associated wiring Assemble and install radio box Mount fire extinguisher and rescue hammer Assemble and install console mounting hardware

Mount push bumper and connect associated wiring

Mount PA/siren speaker, and connect associated wiring

Mount external radio antenna and place associated cable

Assemble and mount long gun rack and connect assoc. wiring

Mount map light and associated wiring

Mount lock box

Test and confirm all equipment vehicle functionality

B. Equipment Decommission Decommissions will generally occur at the close of our summer season in September and October each year. Emergency Equipment decommissioning varies based on make and model of vehicle. The vehicle is retired and restored it to its factory base specifications. Equipment shall be removed in a way that allows it to be reused, when possible. Emergency equipment removed from retired vehicles shall be returned to YOSE. Unless otherwise advised by YOSE, A‐post spotlights are factory equipment and shall not be removed from retired vehicles.

The following items will be performed on each vehicle type

1. Marked Patrol Vehicle

Remove control console

Remove light bar and associated wiring

Remove traffic advisor and associated wiring

Remove push bumper

Remove PA speaker, siren, and associated wiring

Remove external radio antenna and associated cable

Remove long gun rack and associated wiring

Remove map light and associated wiring

Remove and return to factory functionality front wigwags, rear flashers, front strobes

Remove front push bumper

Remove front and rear cage

Remove radar control box, display, antenna, and associated wiring

Remove all striping, emblems, stickers, vehicle number

Patch all holes in the vehicle roof

Reinstall available factory components which may have been removed during original emergency installation

Fill all external vehicle holes that were made as part of the installation process to include vehicle roofs and trunks.

Clean interior and exterior of vehicle

Complete vehicle punch list

2. Unmarked Patrol Vehicle

Remove control console

Remove emergency lights and associated wiring

Remove push bumper

Remove PA speaker, siren, and associated wiring

Remove external radio antenna and associated cable

Remove long gun rack and associated wiring

Remove map light and associated wiring

Remove and return to factory functionality front wigwags, rear flashers, front strobes

Patch all holes in the vehicle roof

Reinstall available factory components which may have been removed during original emergency installation

Fill all external vehicle holes that were made as part of the installation process to include vehicle roofs and trunks.

Clean interior and exterior of vehicle

Complete vehicle punch list

C. Maintenance

The fleet to be maintained is comprised of varying types of emergency vehicles such as marked emergency vehicles, unmarked emergency vehicles, utility carts, small work vehicles, sedans, sport utility vehicles, pickup trucks, heavy trucks, and buses.

Work will include and is not limited to maintenance of after‐market equipment components on YOSE’s fleet.

Tasks might include maintenance of electrical and mechanical equipment such as wiring, lightbars, push bumpers and other after‐market equipment maintenance as assigned.

The contractor’s availability during normal business hours should be flexible to respond to requests for minor repairs of emergency equipment.

The contractor is expected to respond to the Contracting Officer’s Representative’s (COR) request for maintenance within 48 hours

The Contractor’s completion of an assigned project should be within 48 hours of receipt of the vehicle for small projects, and within 5 business days for larger projects. The contractor will notify the COR if these conditions cannot be met. Prioritization may dictate more urgent timeframes or may provide for more flexibility as designated by the COR.

Vehicles requiring maintenance will be scheduled by the COR.

The COR may designate a subject matter expert to discuss technical details relevant to the necessitated maintenance, however all required work assignments will come through the designated COR.

Government Furnished Equipment and Property YOSE will provide all equipment and components to be installed. YOSE will provide replacement of failed equipment and components, as necessary, during the maintenance process. No other supplies will be provided. Emergency equipment and components removed from YOSE fleet during the decommission process is property of YOSE and shall be returned to YOSE after the vehicle is decommissioned.

An alternative government owned work site in Yosemite Valley may be designated for the contractor to perform required work to expedite the ability for the contractor to perform required work throughout the year. If a government owned work site is to be used, the contractor must supply the means by which the work site may be cleared completely of all tools, equipment, parts, and vehicles upon short notice and at the end of every workday in the case the site may be required for emergency use. All utilities and refuse will be supplied by the government for the government owned site.

Contractor Furnished Equipment and Property The Contractor shall supply all required tools, supplies and equipment necessary to preform assigned tasks and maintenance.

A contractor furnished work site is used at the cost of the contractor, including but not limited to site rent or lease, utilities, overhead, direct, and indirect costs of establishing and furnishing the contractor operated site.

Prework Meeting A prework meeting shall be held within five business days after award of the contract, and prior to the beginning of work under the contract. It shall be organized by the contractor at a time agreed upon by the contractor and the COR. The purpose of the meeting will be to review the contract and the work to be performed.

Performance Standards According to the Inspection of Services clause, Federal Acquisition Regulation (FAR) 52.246‐4, dated Aug 1996, the Government will evaluate the contractor's performance under this contract.

Contractor Employees The contractor shall provide highly qualified and motivated individuals who possess the skills, knowledge, and training to perform the services required by this contract. The personnel shall be capable of working independently and with a demonstrated working knowledge of the technical skills necessary to perform the work required within the contract.

The contractor is responsible for delivering services in conformance to the contract. The Government inspects tendered services and either accepts or rejects services based on the terms and conditions of the contract. In performing the vital roles, the contractor will jointly plan and coordinate work and associated deliverables, timelines, and deadlines with the COR, and other members as designated by the Contracting Officer to establish standards and expectations of the Contractor’s efforts.

Competency The Contractor shall have the technical knowledge, skills, and abilities required to successfully maintain all emergency equipment in such a manner that it functions as intended. Equipment is often mechanically complex, as in the case of console or push bumper maintenance; equipment is also often electronically complex, as in the case of control consoles. Successful maintenance work will therefore require extensive knowledge of mechanical, electric, electronic, radio, and radio microwave systems.

Contractor shall also have metalworking skills, as on‐site fabrication or alteration of parts is often necessary to effect periodic maintenance. Unusually complex requirements are common with YOSE patrol vehicles due to the fact that they are deployed not only as police vehicles, but also in response to medical, search and rescue, and fire emergencies, and must be capable of interoperability across all emergency response discipline boundaries.

Flexibility Due to the diversity of the fleet, contractor shall be able to maintain and work with a wide array of vehicles, including utility carts, small work vehicles, sedans, sport utility vehicles, pickup trucks, heavy trucks, ambulances, and buses, all of which are owned or leased by YOSE.

Availability YOSE does not keep any vehicles in reserve in case of equipment breakdown, it is vitally important that the contractor be readily available to respond and perform maintenance work on equipment. Work must be performed within the measurable and established response and completion timeframes. Due to the unpredictable and ongoing nature of maintenance problems which may arise at any time, the contractor shall be available year‐round to perform work at the work site or off site if the situation dictates the vehicle be moved to another location for maintenance. Location of contractor’s shop will be no greater than 120 miles from Yosemite Valley.

Safety and Security The Contractor shall put in place safety measures to reduce the risk of illness or injuries obtained in the performance of work. Shall accidents or injuries arise either to a person or property, the Contractor is to notify the COR immediately via email and phone and cooperate fully in any investigation as necessary.

The contractor may be in possession of one or more emergency vehicles, including law enforcement vehicles. All firearms and Government deemed sensitive equipment will be removed from the vehicles and secured prior to the contractor performing any work.

Contractor shall be bonded and provide a valid certificate to the COR.

If the alternative government owned work site is utilized, the contractor shall limit the community impact of the work by restricting the use or testing of power equipment and emergency sirens to the hours of 8:00 AM to 7:00 PM.

Place of Performance A Contractor owned and operated site within 120 miles of Yosemite Valley shall be utilized to perform the required work. An alternative government owned work site in Yosemite Valley may be designated for the contractor to perform required work to expedite the ability for the contractor to provide the required work throughout the year.

Period of Performance The period of performance shall be for one (1) Base Year and four (4) Option Years. The Period of Performance is as follows:

Base Year September 15, 2022 – September 14, 2023 Option Year 1 September 15, 2023 – September 14, 2024 Option Year 2 September 15, 2024 – September 14, 2025 Option Year 3 September 15, 2025 – September 14, 2026 Option Year 4 September 15, 2026 – September 14, 2027

Payment Structure The contractor will be paid upon completion of the work as identified in each individual task order.

Payments shall be submitted via IPP with and invoice and supporting documentation for work performed. The documentation is required to be uploaded as an attachment to the IPP invoice. The COR will be the billing POC for this contract.

Contracting Officer’s Representative (COR) The COR for this contract will be identified in a separate letter. The COR monitors all technical aspects of the contract and assists in contract administration.