SOW - Lawton Eyeglass Program.docx
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- SOURCES SOUGHT - LAWTON EYEGLASS PROGRAM
- Solicitation number
- 246-26-Q-0015
About this file
This is a Statement of Work (SOW) for the Lawton Indian Health Service Eyeglass Program, which establishes requirements for providing prescription eyeglasses to diabetic patients across three ambulatory clinics in the Lawton Service Unit, including Lawton Indian Health Center, Anadarko Indian Health Center, and Carnegie Indian Health Center. The contractor must be a certified eyeglass laboratory capable of fabricating spectacle frames and lenses according to exact prescription specifications provided by the Optometry Department. All work shall be performed off-site at the contractor's laboratory and must comply with all applicable federal, state, and local laws, regulations, and industry standards.
The contractor shall provide 50 display frames per site location at no charge, with variety suitable for men, women, and children, selected at the Optometry Department's discretion and updated as needed. All frames and plastic lenses must include scratch-resistant coating and carry a one-year warranty. The contractor must establish an online ordering portal, deliver completed orders within seven days of receipt via mail with tracking notification, and provide lens prescription changes at no additional charge within 90 days of original order. Contracted rates shall be all-inclusive of shipping and handling, established for single vision monovision lenses, bi-focal lenses with line, and tri-focal lenses with line, with no additional charges for oversized, high-power, or prism prescriptions. The contract term is one base year plus four option years, with invoicing submitted monthly to the Oklahoma City Area Indian Health Service Division of Financial Management. The contractor must also provide display cases for frame exhibitions.
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Text version
SCOPE OF WORK – EYE GLASS PROGRAM
I. Background:
The Lawton Service Unit (LSU) is comprised of three ambulatory clinics including the Lawton Indian Health Center (LIHC), Anadarko Indian Health Center and Carnegie Indian Health Center. As part of the LIHC’s efforts to increase access to care, the Special Diabetes Program in collaboration with the Optometry Department operates an Eye Glass Program for diabetic patient’s receiving care within the service unit.
II. General:
a. This Scope of Work describes the requirement for the Eye Glasses program to be provided to the Lawton Indian Health Special Diabetes Program/Optometry Department.
b. Work shall be performed off site at the contractor’s laboratory.
c. The contractor shall be fully responsible for verifying and validating all information contained within this scope.
d. All work shall conform to, and comply with, the latest edition/version of ALL applicable federal, state, and local laws, rules, regulations, codes, and standards.
III. Responsibilities:
a. Contractor shall provide spectacle frames and lens to include scratch resistant coatings on all plastic lens and a 1 year warranty on frame and lens at no additional charge.
b. Contractor shall supply 50 frames per site location referenced above for display in the eye clinic. Selection of such frames shall be at the discretion of the Optometry Department upon review of contractor’s frame catalog and shall be updated at no charge. Additional frames shall be provided at no charge if needed. Frames for display shall include a variety of mid-range frames suitable for men, women, and children.
c. Lens shall be fabricated to the exact specifications provided by the prescription received from the Optometry Department.
d. Lens prescription changes shall be provided at no additional charge within 90 days of the original order.
e. All frames and lens shall include a 1 year warranty based on industry standards.
f. Contractor shall provide an online ordering website/portal for placement of orders.
g. Completed frame and lens orders shall be delivered by mail with shipment tracking to the Optometry Department within 7 days of receipt of order. The contractor shall notify the Optometry Department of any unexpected delays.
h. Contractor shall inspect final lens to ensure lens correctly matches accompanying prescription order.
IV. Period of Performance: The contract term shall be for 1 years (contract base plus four option years). Base Year -- Option year 1 -- Option year 2 -- Option year 3 -- Option year 4 --
V. Contractor Qualification Requirements: Contractor shall be a certified laboratory with the ability to complete the requirements set forth within this scope.
VI. Rates of Payment:
Contracted rates shall be established at an all-inclusive rate (including shipping and handling) for the following:
a. Single vision lens (monovision) with plastic, polycarb (children, elderly, or visually impaired), without transition.
b. Bi-focal lens with line.
c. Tri-focal lens with line.
d. There shall be no additional charge to the package pricing for oversize, high powers or prisms.
All invoicing shall be invoiced on a totaled completed monthly service and be submitted as identified in sections IX of this Scope of Work.
VII. Government Furnished Information, Property and Services:
The contractor shall provide display case for frame display.
VIII. Invoicing Requirements
The Contractor shall be required to provide an original invoice to Oklahoma City Area Indian Health Service, Division of Financial Management, 701 Market Center Drive, OKC, 73114 and a copy to the Lawton Indian Hospital Optometry and Diabetes Programs.
IX. Points of Contact:
Optometry Department Supervisor:
Dr. Laura Alexander Lawton Indian Health Center 1515 NE Lawrie Tatum Rd Lawton, OK 73507
(580) 354-5466 laura.alexander@ihs.gov
Diabetes Department Supervisor:
Julie Miller Lawton Indian Health Center 1515 NE Lawrie Tatum Rd Lawton, OK 73507
(580) 354-5639 Julie.miller2@ihs.gov
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