SOW Laundry Services Bride contract.pdf

Statement of Work

Hospital Mat, Dust mop and Wet Mop and Laundry Services

Fort Yates, North Dakota

The purpose of this contract is to provide Mats, Dust Mops and Wet Mops, and Laundry Services for the Fort Yates IHS Hospital, outlying buildings, and Cannonball Clinic, Cannonball, ND. This service will include the collection and delivery of various types of mats, treated dust mops and wet mops. Also, the collection of soiled linen; hospital gowns, blankets, sheets, pillow cases.

Collection and Deliveries: Collections and deliveries are required at least once per week.

They shall be made on Monday of each week, unless previously arranged with the Housekeeping Supervisor.

Condition of Merchandise: Mats will arrive at the Standing Rock Hospital in a clean and dry manner, dust mops will be treated with a light covering of oil and wet mops will be clean and free of oil and debris. Laundry will be delivered to the Standing Rock Hospital clean and folded.

Only the Project Officer will have the authority to add mats or remove mats. This will be done to avoid confusion and keep a good accounting of mats.

Project Officer:

The Contracting Officer shall designate the Project Officer representing the government for the purpose of this contract, in writing.

Project Officer: Melanie Baker, Housekeeping Supervisor 701-854-8205

a. Monitoring the contractor’s technical progress including surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements.

b. Interpreting the scope of work.

c. Performing technical inspections and acceptances required by the contract.

d. Assisting the contractor in the resolution of technical problems encountered during performance.

e. Serving as systems manager to ensure compliance with the Privacy Act.

f. The Contracting Officer is responsible for directing or negotiating changes in the terms, conditions or amounts cited in the contract.

F-1. Period of Performance

Period of Performance shall be six (6) months from the Date of Award.

A. One Delivery per week requested, to be arranged between the contractor and a designated representative of the Hospital.

B. The delivery days of the week, which the contractor will make collections and deliveries, will be on Monday.

F-3. Payment Due Date (HHSAR 352.242.74)

A. Payments under this contract will be due on the 10th calendar day after the date of actual receipt of a proper invoice in the officer designated to receive the invoice.

B. The date of the check issued in payment of the date of payment by wire transfer through the Treasury Financial Communications System shall be considered to be the date payments are made.

G-2. Invoice Submission (HHSAR 343.242-78) (April 1984)

A. The contractor shall submit an original invoice to:

Fort Yates Hospital PO Box J Fort Yates, North Dakota 58538

B. The contractor agrees to include the following information on each invoice:

1. Contractor’s name and invoice number

2. Contract number or other authorization for delivery of property and/or services

3. Description (including dates of service), price, and quantity of goods and services rendered

4. Shipping and payment terms

5. DUNS number and Taxpayer Identifying Number (TINS) and

6. Name, where practicable, title, phone number and complete mailing address of responsible official to whom payment is to be sent

G-3. Method of Payment (HHSAR352.242-79)

A. Payments under this contract shall be made by the Great Plains Area Financial Branch, Room 309 Federal Building, Aberdeen, SD 57401 via transfer through the ACH system at the option of the Government.

B. The Contractor shall forward the following information in writing to the Housekeeping Supervisor, Standing Rock Service Unit, PO Box J, Fort Yates, ND 58538, no later than seven (7) days after receipt of notice of award.

(1) Full name (where practicable), title, phone number and complete mailing address of responsible official(s).

(I) To whom check payments are to be sent, and (II) Who may be contracted concerning the bank account information requested below?

(2) The following bank account information required accomplishing the transfers:

(I) Name, address and telegraphic abbreviation of the receiving financial institution

(II) Receiving financial institutions 9-digit American Bankers Association (ABA) identifying number for routing transfer of funds. (Provide this number only if the receiving financial institution has access to the Federal Reserve Communications System).

(III) Recipient’s name and account number at the financial institution to be accredited with the funds.

(IV) If the Receiving Financial Institution does not have access to the Federal Reserve Communications System, provide the name of the correspondent financial institution through which the receiving correspondent financial institution received electronic funds transfer messages. If a correspondent financial institution is specified, also provide;

(a) Address and telegraphic abbreviation of the correspondent financial institution.

(b) The correspondent financial institution’s 9-digit ABA identifying number for routing transfer of funds.

C. Any changes to the information furnished under paragraph B of this clause shall be furnished to the Purchasing Officer, Standing Rock Service Unit, PO Box J, Fort Yates, ND 58538 in writing at least 30 days before the effective date of change. It is the contractor’s responsibility to furnish these changes promptly to avoid payments erroneous addresses or bank accounts.

D. The document furnishing the information required in paragraph B and C must be dated and contain the signature, title and telephone number of the contractor official authorized to provide it, as well as the contractor’s name and phone number.

WARRANTY OF SERVICES (APR 1984)

(A) Definition. "Acceptance," as used in this clause, means the act of an authorized representative of the Government by which the Government assumes for itself, or as an agent of another, ownership of existing and identified supplies, or approves specific services, as partial or complete performance of the contract. “Correction,” as used in this clause, means the elimination of a defect.

(B) Notwithstanding inspection and acceptance by the Government of any provision concerning the conclusiveness thereof, the Contractor warrants that all services performed under this contract will, at the time of acceptance, be free from defects in workmanship and conform to the requirements of this contract. The Contracting Officer shall give written notice of any defect or nonconformance to the Contractor, Vestis, within 30 days of acceptance by the Government. This notice shall state either-

(1) That the Contractor shall correct or reperform any defective or nonconforming services; or

(2) That the Government does not require correction or reperformance.

(C) If the Contractor is required to correct or reperform, it shall be at no cost to the Government, and any services corrected or reperformed by the Contractor shall be subject to this clause to the same extent as work initially performed. If the Contractor fails or refuses to correct or reperform, the Contracting Officer may, by contract or otherwise, correct or replace with similar services and charge to the Contractor the cost occasioned to the Government thereby, or make an equitable adjustment in the contract price.

Past Performance will be a factor in the consideration for acceptance of this contract.

(d) If the Government does not require correction or reperformance, the Contracting Officer shall make an equitable adjustment in the contract price.