SOW Lab Countertop 8-30-2021(r1)ke.docx.pdf

Claremore Indian Hospital

Indian Health Service

US PHS Indian Hospital

101 South Moore Avenue

Claremore, Oklahoma 74017

Phone: (918) 342-6020 Fax: (918) 342-6217

SCOPE OF WORK

Laboratory Countertop Replacement

Project # OK8CAS05H6

August 20, 2021

I. Objective:

The objective of this project is to replace damaged laminated countertops in the laboratory department at the US PHS Indian Hospital located in Claremore, Oklahoma. The hospital is a

110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral

Health, Pediatrics and Adult Medical Clinics, Contract Health, Dental, WIC, Radiology, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, in-patient, OR, and ICU.

II. Background:

The countertops in the laboratory department are laminate on wood-based particleboard on plywood base 1-1/8” thick and were installed during the late 1990’s Laboratory Department

Renovation. Countertops are installed on lower cabinetry used as work surfaces, pony walls, windowsills, and office workstations. Countertops for standing work surfaces are at standard height of 36” and countertops used as sitting office work surfaces are at the standard height of 30”. As-built prints from this renovation are available for reference. The countertops are damaged, worn, require constant repairs, are infection control risks with exposed wood surfaces, and pose a general safety risk with sharp edges and exposed wood for patients, staff, and visitors. The west counter in Staff Office 387 is sagging and does not have enough clearance underneath for staff to work adequately when sitting. Cracks have also developed and laminate has separated from the side trim due to old glue or impact.

Countertops in the Lab Department shall be replaced with infection control-friendly materials typically used in laboratory environments that are durable, easy to clean and maintain, and are scratch/chemical resistant.

Lab Department rooms to have countertops replaced are as follows:

Lab Reception/Check-in Room 370

Phlebotomy Room 372

Urinalysis Room 373

Hematology Room 374

Clean Up Area/Workstation Area 377

Processing Area 378

Hallway 379

Chemistry 380

Microbiology Room 381

Chemistry Work Area 382

Blood Bank 385

Lab Staff Office 387

Lab Supervisor’s Office 389

Lab Staff Breakroom 390

Laboratory cabinetry with countertops are identified on Attachment A. Lab Countertop Locations w/Dimensions.

III. Scope of Work:

A. General:

1. The contractor shall be responsible for verifying all aspects of the existing site conditions of the Lab department cabinetry, countertops, configurations, openings, and related work, including carpentry. Any photos and/or sketches are for reference use only. If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall replace countertops with similar dimensions, profiles, and thicknesses.

Countertop material used shall conform to use in laboratory environments that are non-porous, easy to clean, long lasting, resists scratching, chemical resistant, temperature resistant, etc. such as phenolic resin, stainless steel, epoxy resin, and solid surface.

3. Contractor shall provide all labor, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for successful completion of the countertop replacement and of related supporting work.

4. The Claremore Indian Hospital is a tobacco free campus. No smoking or other tobacco use is allowed on the campus grounds.

5. Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

6. Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

7. As-built prints for architectural building construction are available for review.

8. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the Facility Manager or his designee in his absence in order to maintain efficient use of traffic-flow, parking, and access to building and locked areas.

9. Contractor shall use zero or low VOC sealants, adhesives, and other chemicals when available while applied inside the facility. For use of other items that emit VOCs, the

Contractor shall coordinate the work with the Lab Department and Facility Manager to minimize or avoid impact to hospital occupants.

10. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

11. Work performed shall minimize interruptions to the hospital by performing work in phases during or after normal business hours, Monday-Friday. Weekend and holiday hours are available upon request to the Facility Manager.

Contractor shall abide by all following codes:

a. ANSI

b. ANZI

c. FGI 2014 Guidelines for Design & Construction of Healthcare Facilities

d. NFPA 99 Healthcare Facilities, 2012 edition

e. NFPA 101 Life Safety Code 2012 edition, new and existing healthcare occupancies

f. International Building Code

g. International Plumbing Code

h. OSHA and EPA regulations

i. Other associated or referred NFPA and building guidelines for healthcare construction as noted in the IHS 2016 A/E Design Guide

12. Contractor shall provide a dumpster when necessary for the removal of debris, material, and waste for the duration of the project and dispose of according to State, Federal, and

EPA regulations. Recyclable materials shall be recycled where possible.

13. Contractor shall coordinate with the Facility Manager placement/location of any dumpsters, staging areas, and storage containers on hospital property.

B. Countertop Replacement:

1. Countertops located on lower cabinetry workstations and reception area (including vertical face) shall be replaced with anti-bacterial solid-surface material (ex: copper-infused) in rooms 370, 372, and 390. The vertical reception area counter face may be replaced with a separate material approved during the submittal process by the Facility Manager.

Countertop material shall be selected from standard color patterns during the submittal process and countertop profiles shall be coordinated with the Facility Manager. There is approximately 161 square feet of existing horizontal countertop (not including the 6” vertical laminated counter extension at the outside of the Receptionist/Check-in area on the waiting room side) and approximately 80 linear feet of 4”H backsplash on top of the existing countertops in these areas.

2. Countertops located on lower cabinetry, pony walls (3), and window sills (2) with bottom 2”

H strip shall be replaced with phenolic (light gray preferred) material in rooms 373, 374, 377, 378, 379, 380, 381, 382, and 385. The window sill ledge may be replaced with solid surface in #3 below. Use of stainless steel where applicable is acceptable by Facility

Manager’s approval. There is approximately 454 square feet of existing horizontal countertop and approximately 243 linear feet of 4”H backsplash on top of the existing countertops in these areas.

3. Countertops located in Lab Staff Offices 387 and 389 shall be replaced with solid-surface material, standard color patterns. There is approximately 61 square feet of existing horizontal countertop and approximately 39 linear feet of 4”H backsplash on top of the existing countertops in these areas.

4. All replacement countertops and original lower cabinetry in Lab Staff office 387 shall be raised 1” by installing taller bases (2 total, each base is 14” wide x 21-1/2” deep) or spacer between the cabinet and base, and moving all wall brackets up to accommodate the raised height. The existing counter top surface is 29” and is too low with the 4” drawers underneath to adequately accommodate staff. Replace cove base as needed on 3 sides of each base to accommodate for the rise in base height. Contractor shall also install additional wall bracing where needed to properly support the long countertop span on the west wall that has no lower cabinetry to support the weight. The existing long span is sagging.

C. Countertop Removal and Installation:

1. Contractor shall verify all measurements and existing conditions. Countertop profile edges to be coordinated with the Facility Manager.

2. Contractor shall coordinate countertop replacement with the Lab Department and Facility

Manager (affects relocation of lab equipment, and office equipment in a 24/7 operated

Lab).

3. Install counter tops according to manufacturer recommendations and standard industry practices. Only use recommended/approved hardware by countertop manufacturer.

4. Ensure a tight fit with countertop, backsplash and the back wall using methods prescribed by product manufacturer. Install one-piece backsplash with countertops where possible.

5. Contractor shall minimize seams as much as possible and apply an approved low or zero

VOC sealant to all seams (stainless steel seams to be welded as well) and around countertops and backsplashes as applicable to prevent liquids spilling into crevices and gaps.

6. Contractor is responsible for disconnecting all plumbing, removal of sinks (6) and eyewash stations (4), reinstallation of sinks and eyewash stations, and reconnecting all plumbing in all areas where plumbing is affected during countertop replacement. Plumbing includes equipment drain lines where applicable.

7. Contractor shall remove, reinstall, or repair other building components and cabinetry altered to accomplish this work, including windows at the Lab Receptionist/Check-in counter, cabinetry, hardware, wall brackets, etc.

8. Contractor shall ensure new countertops are adequately supported underneath and shall be properly attached to the cabinetry or wall supports.

A. Contractor Work Hours:

1. Monday through Friday, normal business hours of 7:45 am to 4:30 pm, after normal business hours of 4:30 p.m. to 10 pm, and weekends from 7:00 am to 7 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and fully operational.

2. Coordination and scheduling of work shall be coordinated with the IHS COR. Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when needed.

B. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and

Procedures of the Claremore Indian Hospital.

2. Before any construction or services are to be performed within an IHS healthcare facility, The Contractor is 100% responsible for implementing and maintaining all

Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and

Infection Control Officer and any deficiencies shall be immediately corrected by the Contractor. The implementing of all Safety and Infection Control Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA &

NFPA Codes and ASHRE & The Joint Commission Standards.

3. All trades shall comply with all typical laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job. A film video will be made available to the contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

a. Video on “Infection Control during Construction”.

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Hospital Measure) Policy.

d. Guideline for environmental infection control in Health Care Facility 2003.

4. Contractor must read and agree to all of the health and safety regulations required to perform the work.

a. Infection Control Risk Assessment (ICRA) per type of project of activity per matrix of precaution for construction and renovation-PolicyStat Policy “Environmental Infection

Control)”.

b. Pre-Construction Risk Assessment (PCRA) per type of project per matrix of precaution for construction and renovation-PolicyStat Policy “Preconstruction Risk

Assessment Policy”.

c. Above Ceiling Permit as applicable for any work performed above the ceiling-

PolicyStat Policy “Above Ceiling Permit”.

d. Hot Work Permit if required, including performing any required fire watch.

C. Quality of Workmanship:

Contractor shall perform high quality trade & craftsmanship. All work must conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care Facilities

2014 edition, and The Joint Commission Codes, Standards and Guidelines for Hospitals

(CAMH) latest update.

D. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre-Construction Conference project review meeting. The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within five business days after this meeting.

2. The Pre-Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

Gantt Chart Progress Schedule;

List of Contractor’s on-site staff and, if any, sub-contractor listing;

Submittal Register for items that will be submitted for this project;

3. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

4. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within five business days with either an approval, return for correction, or disapproval.

5. Contractor shall provide all warranties for installation, craftsmanship, maintenance, care, and left over materials to the IHS COR and IHS CO at the completion of the project.

E. Material and Equipment:

1. All supplies, materials, and equipment shall be new and of a type of quality that conforms to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the IHS COR.

a. The contractor shall submit to the IHS COR a listing indicating the name of the manufacturer, the brand name, and the intended use of each of the materials proposed for use in the performance of its work.

b. The contractor shall not use any materials which the IHS COR determines would be unsuitable for the intended purpose.

c. Materials (drywall, flooring, cove base, glue, laminate, etc.) used by the Contractor shall conform to healthcare/laboratory construction requirements and all applicable codes.

F. Submittals / Request for Information (RFI):

1. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. Submittals shall be required as follows:

a. The contractor shall submit a layout (sketch, print, AutoCAD drawing, etc.) of the proposed layouts at IHS according to the SOW.

b. Submittals shall be provided where called for in the sow or on the drawings.

c. For any item the contractor proposes to substitute for a specified item as same “or equal”.

d. For any proposed design change or deviation from the sow or the drawings.

e. For anything in the plans or sow found to conflict with applicable codes and standards.

f. Contractor shall provide electronic submittals and any MFG signed & dated warranties

2. Substitutions or deviations not approved by the COR shall risk rejection. Work shall not commence until all submittals are approved.

3. A Request for Information (RFI) document shall be required on this project for anything not understood by the contractor.

4. All chemicals and materials used with SDS information shall be turned in BEFORE use to the Facility Manager/COR for approval.