SOW Key System.pdf

U.S. CONSULATE GENERAL RECIFE

STATEMENT OF WORK (SOW)

Electronic Key Management System - MGT Section

1. Purpose This Statement of Work (SOW) defines the requirement for the procurement of a standalone electronic key management system and associated accessories for the Management (MGT) Section at the U.S. Consulate General Recife. This SOW serves as the technical basis for a competitive solicitation and identifies the functional and technical requirements of the required equipment.

2. Background The MGT Section requires an upgrade to its physical key control and accountability system. The current system is aging and no longer meets operational requirements. A standalone electronic key management system will improve accountability, provide a digital audit trail of key issuance and return, and support security requirements for controlled access items.

3. Scope of Work The selected vendor shall supply, deliver, and support the following items, and shall provide installation and hands-on training for MGT technical staff. All items must be new, unused, and covered by manufacturer warranty.

# Item / Description Specification

1 Electronic Key Management Cabinet Base intelligent key management cabinet with touchscreen interface, electronic access control, and audit-trail logging

2 Expansion Module Modular extension unit compatible with Item 1, expanding key-slot capacity up to 100 keys

3 Electronic Locking Strips Individually locking key positions with LED status indicators

4 Self-Locking Steel Cable Seals Tamper-evident, nylon-coated steel cable seals for securing key sets or containers

5 Protective Packaging Manufacturer-standard protective shipping box for cabinet units

6 Numbered Key Tags (100) Sequentially numbered key identification tags, minimum quantity of

7 Shipping / Freight Delivery of all listed items to destination address (see Place of Delivery)

8 Installation & Service Training Installation of the system and service/maintenance training for designated personnel, provided on-site or virtually as coordinated

4. Technical Requirements

• Electronic key cabinet with touchscreen user interface and secure electronic access control (PIN, card, or biometric authentication).

• Minimum capacity to accommodate the base unit plus one expansion module, supporting at least 100 individually locking key positions with LED status indicators.

• Audit-trail / reporting capability logging user, key, date, and time for each check-out and return event.

• Compatibility with QR-code lever release mechanism as specified in Item 3.

• Tamper-evident cable seals suitable for securing key sets or containers (Item 4 specification).

• All hardware shipped in manufacturer-standard protective packaging.

• Vendor-provided installation and service/maintenance training for a minimum of one MGT-designated technician.

• Standalone operation with no network or internet connectivity required for normal operation.

5. Deliverables

• One (1) fully assembled and operational standalone electronic key management system.

• Expansion module(s) sufficient to meet the required minimum key capacity.

• Individually locking key positions with LED indicators.

• Numbered key tags (minimum quantity of 100).

• Tamper-evident cable seals.

• All required mounting hardware, accessories, and installation materials.

• Installation and commissioning of the system.

• On-site or virtual service and maintenance training, including training materials.

• Manufacturer warranty documentation and user/administrator manuals.

6. Place of Delivery

Suvi Global Services LLC, 11380 NW 34 ST, Suvi Global, Doral, Fl 33178

7. Period of Performance Delivery of all items is required no later than the vendor-committed delivery date. Installation and training shall be scheduled with the MGT Section point of contact.

8. Evaluation Criteria

• Technical compliance with specifications in Section 4 (Pass/Fail).

• Total price, including shipping.

• Delivery timeline.

• Availability of installation/training support and warranty terms.

9. Point of Contact Luisa M. Perman, Supervisory General Services Assistant, General Services Office (GSO), U.S. Consulate General Recife | +55 81 3416-3083 | +55 81 99502-9394 | permanlm@state.gov