SOW Janitorial Services Mercedes Field Office.docx

SCOPE OF WORK

JANITORIAL SERVICES

US INTERNATIONAL BOUNDARY AND WATER COMMISSION (US IBWC)

MERCEDES FIELD OFFICE

I. HISTORY/BACKGROUND

The International Boundary and Water Commission (IBWC), U.S. Section, requires janitorial services for the Lower Rio Grande Field Office (LRGFO). IBWC proposes to solicit pricing based on open competition for providing janitorial services to LRGFO. The LRGFO is located at 325 Golf Course Road, Mercedes, TX 78570.

The contractor will provide all necessary personnel, supervision, quality control, equipment, tools, services, cleaning supplies (disinfectants, plastic bags for trash cans, chemicals, waxes, liquid soap, soap, deodorizers for the restrooms) necessary for performing janitorial services. In addition, the contractor will provide toilet tissue and paper towels.

II. AREAS TO BE CLEANED:

1. Administration Building approximately 4,000 square feet.

2. Personnel Building approximately 3,000 square feet.

3. Shop Offices with urinal space approximately 1,000 square feet.

III. SERVICES TO BE PERFORMED:

Janitorial cleaning requirements to be performed one (1) time per week, specifically on Tuesday between the business hours of 0800 to 1630, excluding Federal Holidays. Upon Emergency flood operations IBWC will adjust the schedule to Monday or Thursday at the discretion of the Program Manager in Mercedes.

1. COMMON AREAS

All occupied areas All restrooms and corridors All equipment storage closets (janitor closets)

a. Empty all wastebaskets and trash receptacles, removing wastepaper to designated area. (Bags to be provided by Contractor.)

b. Damp mop and sweep all hard surface floors.

c. Dust or damp wipe desk and furniture. (Do not remove or rearrange work or paper on desktops.)

d. Vacuum all carpeted areas first thing in the morning prior to facility opening.

e. Clean and polish entrance and exit glass, all glass furniture, mirrors, glass partitions, metal trim and thresholds.

f. Clean, polish, and disinfect all drinking fountains.

g. Spot clean all hall and corridor walls and baseboards.

h. Spot clean woodwork, doors and frames.

i. Clean and polish lobby directions.

j. Remove spillage as required.

k. Spot clean smudges and grime spots from all vertical surfaces including walls, door frames, base boards and around light switches.

l. Damp clean any coffee or vending area floors.

m. Clean areas of empty cola bottles and coffee cups.

n. Notify clients of burned out lights.

o. Dust high ledges, picture frames, clocks, tops of doors and door frames.

p. Wipe appliances outside only if applicable (microwave and refrigerators).

q. Maintain the carpeted areas of the Administration building treating the carpet to spot removal, steam cleaning, and deodorizing to ensure cleanliness.

2. RESTROOM AREAS

a. Damp wipe and polish all restroom dispenser and refill tissue, towel, soap and sanitary napkin dispensers. (Provided by contractor)

b. Empty, clean and sanitize waste and sanitary napkin receptacles.

c. Replace receptacle bags. (Provided by contractor)

d. Clean and polish all restroom shelves, mirrors and bright metal including faucet.

e. Wet mop restroom floors.

f. As needed damp wipe all restroom walls with detergent solution.

g. Scrub all sinks and toilets (bathrooms and kitchens).

3. JANITORIAL CLOSET

a. Janitor closets will be kept in a clean, neat and orderly condition at all times.

4. FLOOR CARE SERVICE

a. Sweeping, mopping, stripping existing wax, and reapplying wax or comparable solution to bring the floor to a presentable appearance; free of scratches or stains.

b. The flooring is composed of both Vinyl title and Ceramic title which may require different cleaning methods, leaving flooring in a presentable condition representative of a professional atmosphere.

IV. PERIOD OF PERFORMANCE

The services are to be performed for at least 1 year with the option of up to an additional 4 years at the discretion of the Program Manager in LRGFO. The periods of service one year after award.

1. Base year: One Year After Award

2. Option year 1

3. Option year 2

4. Option year 3

5. Option year 4

V. PAYMENT AND INVOICES

The contractor shall invoice for services provided in accordance with this SOW as applicable. All invoices shall be submitted via IPP. Final payment of invoice must be marked “FINAL.” Failure to adhere to these invoice instructions can result in late payment or payment rejection. IPP Payment instructions will be provided at time of award.

Payment will be made in accordance with contract clause 52.212-4.

VI. NON-DISCLOSURE

All aspects of this work are considered property of the Government. No release of information or opinion related to this work is permitted without written authorization of the USIBWC.

VII. SITE VISIT

A site visit is highly encouraged prior to submission of an offeror’s quote. A site visit may be scheduled by contacting POC Juan Uribe at 956-513-0284 or Juan.Uribe@ibwc.gov.

VIII. SALARIES AND BENEFITS

The Contractor will be responsible for complying with all Department of Labor requirements and labor wage determinations.

IX. INSPECTION AND ACCEPTANCE

Inspection and Acceptance will occur at USIBWC Mercedes Field Office by both the COR and Contractor are required to perform a joint final inspection and quality assurance.

X. POINT OF CONTACT

The Contractor will appoint a coordinator or manager and an alternate to serve as a single point of contact and liaison between the Contractor and the Contracting Officer (CO) and/or Contracting Officer's Representative (COR) for the services required under this contract. The coordinator or manager will be responsible for the coordination of the services provided under this scope of work and will respond to discrepancies and questions regarding this contract.

The technical point of contact for this work is Juan Uribe at 956-513-0284 or Juan.Uribe@ibwc.gov. The Technical POC may coordinate site visits, meetings, delivery, and pick up of items or equipment at the work site.

XI. SCHEDULE OF JANITORIAL SERVICES

· Empty all wastebaskets and trash receptacles, removing wastepaper to designated area. (Bags to be provided by Contractor.)

· Damp mop and sweep all hard surface floors.

· Dust or damp wipe desk and furniture. (Do not remove or rearrange work or paper on desktops.)

· Vacuum all carpeted areas first thing in the morning prior to facility opening.

· Clean and polish entrance and exit glass, all glass furniture, mirrors, glass partitions, metal trim and thresholds.

· Spot clean all hall and corridor walls and baseboards.

· Spot clean woodwork, doors and frames.

· Clean and polish lobby directions.

· Remove spillage as required.

· Spot clean smudges and grime spots from all vertical surfaces including walls, door frames, base boards and around light switches.

· Damp any coffee or vending area floors.

· Clean areas of empty cola bottles and coffee cups.

· Notify clients of burned out lights.

· Damp wipe and polish all restroom dispenser and refill three ply tissue, towel, soap and sanitary napkin dispensers. (Provided by contractor)

· Empty, clean and sanitize waste and sanitary napkin receptacles.

· Replace receptacle bags. (Provided by contractor).

· Install and replace Lilac Scented Deodorizers in Office spaces. (Provided by Contractor)

· Install and replace urinal Vanilla Scented Deodorizers in restrooms. (Provided by Contractor)

· Clean and polish all restroom shelves, mirrors and bright metal including faucet.

· Clean and disinfect all facility showers and wipe down exterior employee lockers.

· Wet mop restroom floors.

· As needed damp wipe all restroom walls with detergent solution.

· Scrub all sinks and toilets (bathrooms and kitchens).

· Eliminate shredded material from all shredders and replace bags.

Once Weekly: Tuesday between 0800-1630 unless we are on an Emergency schedule: thus, the days will be changed at the discretion of the Program Manager with one-week notice.

· Clean, polish, and disinfect all drinking fountains.

· Dust high ledges, picture frames, clocks, tops of doors and door frames.

· Wipe appliances outside only if applicable (microwave and refrigerators)

· Dust mini-blinds, shades and similar wall hangings, where installed.

Weekly – Tuesday between 0800-1630 unless we are on an Emergency schedule: thus, the days will be changed at the discretion of the Program Manager with one-week advance notice.

· Clean all exterior glass and interior glass.

· Clean out all refrigerators in all buildings and ensure that no items are removed or thrown away. Food will be disposed primarily by the IBWC employees.

· Clean the oven thoroughly in personnel building.

· Dust all ventilating grills as necessary. (8ft. high)

· Remove all spider webs and any other cleaning higher than 8ft.

Monthly – (1st Tuesday) between 0800-1630 unless we are on an Emergency schedule: thus, the days will be changed at the discretion of the Program Manager with one-week notice.

· Strip, clean (damp mop), wax and buff all vinyl composition title floors. Remove excess wax from furniture, doors, base boards, etc.

· Shampoo all carpets.

Quarterly – (1st Tuesday) between 0800-1630 unless we are on an Emergency schedule: thus, the days will be changed at the discretion of the Program Manager with one week notice.