SOW Interact Solution Ridgeway.docx

STATEMENT OF WORK (SOW)

FOR

UNITED STATES SCHOOL OF AEROSPACE MEDICINE (USAFSAM)

CENTER FOR SUSTAINMENT OF TRAUMA AND READINESS SKILLS (C-STARS) CINCINNATI.

INTERACT SOLUTION

08 Aug 2025

A. INTRODUCTION

USAFSAM Education and Training Department (ET) has requested the purchase of the Interact Solution proprietary audio/Visual Recording system including hardware and software. This document provides a description of the technology incorporated into the systems, lists the major equipment and components, and states the terms, conditions, and responsibilities. Individual components and quantities may be changed, deleted, added, or designated as optional to be added to the system at a future date.

B. DESCRIPTION OF WORK

Interact Solution shall provide and install the following systems for the USAF CSTARS Program (Customer) in their remodel project for the Ridgeway Simulation Lab at University of Cincinnati Health:

1. CONTROL ROOM

a. AUDIO SYSTEM

1) Two (2) 12” gooseneck USB condenser microphones shall be provided and installed, one at each of two (2) simulation operator’s control stations.

2) Two (2) wired audio headsets with microphones shall be provided and installed, one at each of two (2) simulation operator’s control stations, for audio playback during training events.

b. VIDEO SYSTEM

1) Thirteen (13) 27” 1080p displays shall be provided and installed, two (2) for each simulation operator’s control station serving as a dual desktop PC monitor and two (2) for each observer’s control station serving as a dual desktop PC monitor, and one (1) as a video matrix controller for video routing control.

c. CONTROL SYSTEM

1) Six (6) tower PCs, each with a wireless keyboard and mouse, shall be provided and installed, to manage the simulation recording and data collection.

a) The Customer is responsible for providing electrical power and data drops to each workstation.

2) One (1) 12 input 2 output video matrix switcher shall be provided and installed in the equipment rack to route cameras images to the two (2) displays at the front of the room.

2. CONTROL ROOM MONITORS

a. EQUIPMENT RACK AND AV INFRASTRUCTURE

1) One (1) wall mount with integrated sliding storage rack shall be provided and installed at a location to be determined to support the OFE large flat panel display.

a) The Customer is responsible for providing structural backing at the location where this wall mount will be installed and power and data to both display locations.

2) One (1) OFE wall mount shall be installed at a location to be determined to support the OFE medium-sized flat panel display.

a) The Customer is responsible for providing structural backing at the location where this wall mount will be installed and power and data to both display locations.

b. VIDEO SYSTEM

1) One (1) OFE large panel display shall be installed at a location visible by all control operators and observer stations to view Customer generated content.

2) One (1) small form factor PC with wireless keyboard and mouse shall be provided and installed behind the flat panel display to show Multiview screen of all camera signals and vitals’ images from the Interact Solution software.

3) One (1) OFE medium-sized flat panel display shall be installed on the front wall to display select individual camera images from the control operators and/or observer control stations.

3. SIMULATION SPACE

a. EQUIPMENT RACK

1) One (1) 2’x2’ in-ceiling AV equipment storage box with six (6) unswitched outlets and cooling fan shall be provided and installed at a location to be determined to provide power distribution to the cameras.

2) One (1) 10A, 12V, 10-output power supply unit shall be provided and installed in the in-ceiling AV equipment storage box.

b. AUDIO SYSTEM

1) One (1) ceiling-array, beamforming microphone shall be provided and mounted at a location to be determined to support audio content from the simulation space.

2) One (1) 4-input, 4-output, PoE Dante interface device shall be provided and installed in the AV equipment storage box, to receive Dante audio from the Enterprise LAN and to send XLR audio to the owner-furnished equipment (OFE) ceiling-mounted cameras.

3) One (1) fixed I/O digital signal processor (DSP) with 12-analog inputs, 8-analog output, 8-channels of USB, 32-Dante inputs, and 32-Dante outputs shall be provided and installed in the equipment rack for audio signal routing, equalization, feedback suppression, and audio compression as needed.

4) Three (3) ceiling flush mounted network speakers shall be provided and installed to provide paging and sound effects into simulation space.

b. VIDEO SYSTEM

1) Nine (9) 30X 1080P PTZ network cameras shall be provided and installed in the ceiling to capture multiple angles of the training event.

2) Three (3) 5X wall mounted PTZ network cameras shall be provided and installed at locations to be determined to capture mobile patient monitor vitals’ screens.

3) Three (3) wall-plate HDMI wall plate encoders shall be provided and installed at locations to be determined to capture video from connected OFE medical devices.

4. WIRELESS COMMUNICATIONS

a. EQUIPMENT RACK

1) One (1) OFE wireless communications system shall be repurposed and installed to in the rack to allow discreet communication amongst training participants and simulation control operators.

5. SERVER ROOM

a. EQUIPMENT RACK

1) One (1) existing equipment rack shall be repurposed and redressed with new equipment and cabling in the rack room to house the AV equipment.

a) The Customer is responsible for providing electrical power and a live network drop to the rack location.

b) Decommissioned items shall be handed over to the Customer for disposal or warehousing.

2) One (1) Dell PowerEdge 760 server shall be provided and installed in the rack to manage and control the Interact Solution software.

3) One (1) rackmount NAS 32TB storage hard drive shall be provided and installed in the equipment rack to provide data back up.

4) One (1) uninterruptible power supply (UPS) shall be provided and installed in the AV equipment rack.

5) One (1) Interact Solution Perpetual Software License shall be provided and installed on the existing server previously installed in the EMS system upgrade.

6) One (1) 48port network switch shall be provided and installed in the equipment rack to control and power PoE managed devices.

a. All data cables to and from each device in the equipment rack in addition to all RJ45 data terminations at wall plates shall be provided, pulled, and terminated.

b. The Customer will be responsible for the configuration of the switch to meet UC network standards and the interconnectivity to the existing server and owner provided LAN.

6. THE CUSTOMER SHALL BE RESPONSIBLE FOR:

A. The Customer shall have a representative (one [1] person selected by the Customer) available throughout the installation to make decisions on behalf of the Customer concerning the installation. The purpose is to ensure that communication between the

Customer and Interact Solution is accurate and responsive in the event of questions or problems that may arise during installation.

B. The Customer Representative, or their designee, must be available to review the User Interface (UI) submittal, provided by Interact Solution. Review and approval in a timely manner is important to project execution and completion. Two (2) design reviews and revisions are included in this proposal. Additional revisions or failure to return the UI submittal within seven (7) business days of receipt, may result in a change order requiring additional funds to complete the project.

C. When the Customer's IT network is to be the interface for the operation of AV and control systems, the network must be fully operational at the time of install teams’ arrival at the job site for installation. Failure to provide a fully operational network(s) could delay the installation and require a change order for completion.

D. The Customer shall clear the rooms involved in the installation of all activities during the period of installation. Interact Solution will work with the Customer to schedule the installation. Hours or days of work lost by the installation crew due to the inability to work as planned will be charged to the Customer based on the extra labor and expenses required.

E. The Customer shall provide a facility that is prepared for the installation of electronic equipment. This includes a clean, dust-free, and air-conditioned environment that is secure and quiet. The Customer is responsible for providing a secure job site, and will be responsible for the cost of loss, or damage to equipment delivered by Interact Solution to the job site.

F. Existing, or Customer provided conduit, and raceway must be in good condition for use and be sized appropriately for the requirements of the project.

G. If electrical power is required, or conduit systems are required to support the audio/video systems, it is the responsibility of the Customer, at their expense, to provide complete and adequate electrical power and conduit, unless otherwise noted.

H. The Customer will provide and prepare adequate space for the location of all equipment included in the system. In the event floors are sloped or not level, the Customer is responsible for making the floor level under consoles and equipment racks. If AV equipment is installed in a finished ceiling or wall, the Customer is responsible for the refinishing.

I. Providing a clear area with adequate ventilation and air conditioning that maintains a room temperature not exceeding 75 degrees Fahrenheit in all rooms that are occupied by sound/audio/video/lighting equipment racks. Sound, audio, video, and lighting equipment produce heat which must be dissipated by ventilation or air conditioning. Prolonged operation at room temperatures above 75 degrees Fahrenheit will shorten the life of electronic equipment leading to premature failure of components.

J. Any tariff increases imposed after the procurement process and prior to those materials having shipped to the US. These tariffs tax increases shall be passed along to the customer.

7. INTERACT SOLUTION SHALL BE RESPONSIBLE FOR:

A. Providing line drawings for systems and equipment manuals electronically at no cost B. Fabrication and installation of audio/video systems C. Providing recommendations for electrical power and conduits, to be provided and installed by the electrical contractor, for the audio, video, and control systems D. Installation of low voltage audio and video wiring for systems E. Electronic testing of audio systems F. Tuning of audio processors G. Installation of all cameras, speakers, microphones, racks, computers and TVs in the SOW to work with Interact Solution.

H. Testing and alignment of video systems I. Training J. Warranty support K. Providing as-built drawings with wire numbers and labels

8. Yearly Support and Maintenance (YSM) IS-YSMyr1 - Base year warranty and support included at no cost IS-YSMyr2 - Interact Solution Software and Hardware Support and Maintenance Multi-Year Renewal - Year 2 plan IS-YSMyr3 - Year 3 Support and Maintenance - Auto renews on Installation Anniversary with 3% increase/year thereafter IS-YSMyr4 - Year 4 Support and Maintenance IS-YSMyr5 - Year 5 Support and Maintenance

9. GOVERNMENT POINT OF CONTACT: TECHNICAL POC

Primary:

Brandon Baker ET Patient Simulation Program Administrator

711 HPW/USAFSAM/ETS

2510 Fifth St. Area B, Bldg. 840, W240.02 Wright-Patterson AFB, OH 45433 Phone: (937) 938-3453 Email: brandon.baker.11@us.af.mil

Secondary:

Chief of Technical Operations

711 HPW/USAFSAM/ETS

2510 Fifth St. Area B, Bldg. 840, W240D Wright-Patterson AFB, OH 45433 Phone: (937) 938-3759