SOW - Installation of Shade Structures for HazMat and Chillers.pdf

United States Department of Agriculture

Research, Education and Economics

Agricultural Research Service

STATEMENT OF WORK

Install Shade Structures for HazMat Containers and Chiller Control Panels

Located at the

U.S. Arid Land Agricultural Research Center in

Maricopa, Arizona

Install Shade Structures Maricopa, AZ.

1.0 CONTRACT PROJECT:

a. Project Title: “Installation of Shade Structures for HazMat Containers and Chiller

Control Panels” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.”

2.0 GOVERNMENT POINTS OF CONTACT:

2.1 Contract Specialist (CS):

Lam Pham

Contract Specialist

800 Buchanan Street

Albany, CA 94710

510-559-6307 lam.pham@usda.gov

2.2 Facility Operations Specialist (FOS)/

Contracting Officer’s Representative (COR):

Harry Gardner

Facility Operations Specialist

21881 N. Cardon Lane

Maricopa, AZ 85138

602-725-2123 harry.gardner@usda.gov

3.0 LOCATION: The site of work is located at the Agricultural Research Service, Arid Land

Agricultural Research Center, 21881 N. Cardon Lane, Maricopa, AZ. 85138.

4.0 SITE VISIT: A site visit and inspection tour is strongly encouraged and not required.

5.0 BACKGROUND: ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and

Economics (REE).

The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western

Cotton Research Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary to Install Shade

Structures for HazMat Containers and Chiller Control Panels as described in this SOW. The contractor shall maintain the current facility buildings, grounds, and equipment to their most productive and efficient state of performance.

mailto:lam.pham@usda.gov mailto:harry.gardner@usda.gov

6.0 SCOPE OF SERVICE: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

[X] Provide cost estimates for parts, materials and labor to complete the requested work.

7.0 PROJECT REQUIREMENTS: Contractor shall furnish a technical and unit priced (labor and materials) cost proposal to complete each project for any requested work as detailed in section 7.1 below. All requested work will be performed at the U.S. Arid Land Agricultural

Research Center, Maricopa, Arizona. The contractor shall work with the site personnel to ensure project is accomplished in a timely manner.

7.1 Schedule: Provide qualified labor, supervision, equipment, and supplies/materials, necessary to perform the Installation of Shade Structures for the HazMat Containers and

Chiller Control Panels.

Base: HazMat area:

Option 1: Chiller Control Panel area:

1. Contractor shall verify shade structure sizes and locations

2. All work to be completed during normal business hours (7:00 - 3:30).

3. Provide USDA with a copy of all necessary documentation.

7.1.1 HazMat Containers and Chiller areas:

• Schedule with facilities department.

• Provide and install steel Shade Structures with concrete slab and concrete bollards, with the appropriate wind ratings (minimum 90 mph) and shade panels on the South and West sides to match existing (5,000 PSI reinforced concrete, 12 gauge 4” square tube gray steel posts, 14 GA galvanized purlins, and 26 GA galvalume roof panels) over the, HazMat Containers, Chiller Control Panels, and (2) Research

Equipment areas.

• HazMat area - 2 sections – each section will be 16’W x 43’L x 12’H.

1. Install laser leveled 4” x 4” square support posts attached to steel baseplates, baseplates shall be painted with a high grade exterior paint, gray in color to match structure and attached to the existing concrete pad with a minimum of four (4) ¾” x 5 1/2” Redheads per baseplate.

2. Install galvanized 14-gauge track and 14-gauge Purlins to industry standards.

3. Install Western Rib 26-gauge galvalume roof panels, gray in color to match existing buildings.

• Chiller Control Panel area - 10’W x 33’L x 10’H

1. Excavate and salvage existing aggregate base course to an appropriate depth;

removed substrate removed shall be left onsite for owner’s use.

2. Backfill excavated area with ABC compacting material, compacted according to standard industry wide specifications.

3. Place and laser level 4” x 4” square galvanized support posts.

4. Pour a 6” reinforced concrete pad to industry standards (e.g. 3,500psi.), leaving a brush texture finish.

5. Install galvanized 14-gauge track and 14-gauge Purlins to industry standards.

6. Install Western Rib 26-gauge galvalume roof panels, gray in color to match existing buildings.

7. Install one 2’- Western Rib 26-gauge galvalume shade panel, gray in color to match existing buildings on West and South sides.

7.2 Description of Work:

a) The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b) All requested work shall comply with applicable federal, state (Arizona), and local code requirements as well as current industry standards, and health and safety codes, in effect at the time of contract award.

c) Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of any requested project.

d) All removed hardware, debris and surplus materials resulting from all completed work shall be removed from the work area and disposed of properly after completion of the project.

e) Contractor shall provide and maintain all necessary guards, lights, barricades, etc., to protect persons, property, and materials in and around the site.

f) Contractor shall schedule his work so that his working hours and the working hours of the location coincide (M-F -7:00am – 3:30pm). Should it be necessary to work hours other than the normal, regular working hours, the contractor shall arrange for access to the area with the location personnel.

g) Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

8.0 GENERAL REQUIREMENTS:

8.1 References & Standards: All construction shall comply with ARS Facilities Design

Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy

(ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy

Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

8.2 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the location personnel for immediate resolution.

8.3 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. Special authority may be required for remediation and disposal of ACM, Contractor shall confirm this and obtain this authority.

The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

8.4 Existing Installations/Demolition:

a) Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

b) The Owner reserves the right to retain any equipment or materials removed as part of this scope of work. The Contractor shall coordinate any equipment or materials to be retained with the Owner prior to starting demolition operations. The Contractor shall legally dispose all equipment or material removed that will not be retained.

c) The contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the contractor shall submit a letter stating so and why diversion was not practical.

8.5 Submittals:

a) Contractor shall provide other relevant illustrations, standard schedules, mix designs, electrical layout and plan, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data, etc. Applicable to proposed material install.

b) The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c) Submittals are required for all building materials and equipment and will be stamped and/or signed by the general contractor prior to submission to the Government.

d) Contractor is responsible for any costs incurred for equipment ordered without prior approval.

8.6 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

8.7 Protection of Work and Property/Safety Requirements: The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

8.8 Temporary Facilities:

a) Temporary utilities (water and electricity) may be furnished to the Contractor by the

Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during construction, the

Contractor shall obtain approval for such shutdown from the location personnel.

8.9 Materials and Equipment: The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

8.10 Site Cleanup: The construction site shall be kept clean and free of debris at all times.

Clearance air and surface samples shall be taken to verify complete remediation of ACM.

Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

8.11 O&M Manuals:

a) O&M manuals shall be submitted upon completion and acceptance of the project.

b) O&M manuals shall identify parts of the equipment for future procurement.

8.12 Final Inspection: The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

8.13 Warranty: In addition to any other warranties set out elsewhere in this contract, the

Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

a) Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b) Extended Equipment/Product Warranties: Obtain and furnish, to the location personnel, all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

8.14 Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the

Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

8.15 Latent Defects: The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

8.16 Acceptance: Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and excepted from final acceptance.

A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor

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