SOW - Install Main Office Smoke Detection- Stuttgart SNARC - EW.docx

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Install Main Office Smoke Detection System

Stuttgart National Aquaculture Research Center (SNARC) 2955 Highway 130 E Stuttgart, AR 72160

Prepared by Everett Wilson August 9, 2022 Scope Statement The contractor shall provide all professional services necessary to Install Main Office Smoke Detection system to code at the USDA, ARS, Stuttgart National Aquaculture Research Center (SNARC), 2955 AR-130, Stuttgart, AR 72160 and provide a detailed proposal and cost breakdown for the project. Preparation for this work will involve dialog with site personnel to determine the specific requirements.

The proposal will be presented in MS Word format and the cost breakdown/analysis will be presented in MS Excel.

The contractor shall include all services and field labor, equipment necessary to perform the work.

Applicable Codes and Standards apply and are not limited to the following:

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest IBC codes. The document may be found at https://www.afm.ars.usda.gov/ppweb/pdf/242-01m.pdf.

Project Objectives The project consists of the following elements:

Install a smoke detection system in the main office that integrates with existing Lenel door system at SNARC Building #1. All requirements of Arkansas Fire Prevention Code rules 2021 for fire protection systems must be met. Installation is in a approximately 22,000 sq. ft. laboratory/research facility. All monitoring points will be addressable and identified by the monitoring service on alarm call outs.

System minimum requirement:

Provide Point Addressable Fire Alarm Panel w/ Integrated Key Pad Provided 5G LTE-M Verizon Communicator or POTS Line if required Provide External Mount LTE Antenna if cellular communication is used Provide 50' Low Loss Coax Antenna Cable if cellular communication is used Provide Addressable Modules to Connect existing Fire Zones Provide Addressable Photoelectric Smoke Detector Provide Addressable Relay Module to Connect With 14 vent hoods & Lenel Door Locks Provide Addressable Heat Detector for Kitchen Provide Red Ceiling Mount Horns/Strobes Provide Addressable Pull Station w/ key lock Provide Red Outdoor Wall Mount Horn/Strobe Provide Battery Back-up for Alarm Panel & Communicator Provide -2 Wire for SLC Loop & NAC Loop plenum rated Provide Labor to program module for Lenel door system to open doors during fire Provide a 3 year 24 hour free tech support, 1 year onsite free tech support, 1 hour onsite response time when needed, 1 year free labor warranty

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first-hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where Contract Documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Utilization of Bio-Based Products The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Safety The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the start any construction activities. SSSP shall be in typically accepted industry format.

Base Bid Contractor shall perform the work as specified in the Statement of Work.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibilities The project has a base bid to be performed per the following specifications:

1) Contractor will verify all dimensions and existing site conditions prior to beginning work.

2) Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

3) Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

4) Contractor shall perform work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5) All work must be performed in such a manner as to not adversely affect daily operations of the facility and its workers.

6) Contractor will provide daily reports of work performed to the COR.

7) Contractor shall remove and dispose of all construction related materials from all work areas daily and remove these waste materials from the site on a weekly basis.

8) Contractor must have a superintendent on the jobsite when crews are performing the installation work.

9) Contactor will provide their own restroom facility.

10) Contractor to include commissioning/testing of the new system and controls tie-in to the existing building systems.

11) Contractor must comply with current USDA COVID requirements.

Material / Submittals:

The material for the entire work shall include but are not limited to those detailed above necessary to successfully complete the project and deliver a functioning system as required. Submittals on all material used on this project shall be submitted to the EPM, Site RL, and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of notice to proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts

RESEARCH LEADER (RL)

Dr. Steve Rawles (SNARC) Phone: 870-672-8270

USDA, ARS, SEA

2955 HWY 130 East Stuttgart, AR, 72160 Email: steve.rawles@usda.gov

ADMINSTRATIVE OFFICER (AO)

Raeann Braithwaite Phone: 870-672-8254

USDA, ARS, SEA

2955 Highway 130 East Stuttgart, AR 72160 Email: raeann.braithwaite@usda.gov

CONTRACTING OFFICER (CO)

Lynn Hults Phone: 912-464-9723

USDA, ARS, SEA

Bryan, TX Email: lynn.hults@usda.gov

ENGINEERING PROJECT MANAGER (EPM) & (CO)

Everett Wilson Phone: 720-618-0703 USDA, ARS, SEA Facilities 3550 Main Street, #5121 Houston TX 77002 Email: everett.wilson@usda.gov

AREA SAFETY AND HEALTH MANAGER (ASHM)

Joel Ledbetter (SNARC) Phone: 870-672-8255

USDA, ARS, SEA

2890 HWY 130 East Stuttgart, AR 72160-0287 Email: joel.ledbetter@usda.gov image1.jpg