SOW Install Guidance Tracks.pdf

Statement of Work

Install Guidance Tracks USDA Cotton Ginning Laboratory

Building #31 Bldg. # 640200B031

USDA-ARS

Stoneville, Mississippi

Prepared by:

Roger Bright 22 September 2020

Reviewed by:

Kevin Magee 05 October 2020

Table of Contents

Location Map Page 3

Statement of Work Pages 4

Drawings Pages 5 thru 8

Contractor Responsibility Page 9

Project Schedule/Contacts Page 10

Location Map

Statement of Work: Sawcut existing asphalt and install 810 linear feet of USDA furnished C4x4.5 Steel Cannels embedded in concrete at minimum 3500 psi.

Project Objective: The objective of this project is to sawcut existing asphalt to provide a 810’ (length) x 18”(width)x 12” (depth) trench and install 810’ of USDA furnished C4x4.5 Steel Channel embedded in concrete at minimum 3500 psi. This Project is located at Bldg. #31, USDA-ARS Cotton Ginning Facility, 111 Experiment Station Road in Stoneville, MS.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov/portal/public/SAM/

Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable. This project is located at USDA-ARS in Stoneville, MS.

Utilization of Bio-Based Products: The contractor shall utilize products and material based from bio-based materials, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 7 days of contract award. The Plan shall include phone numbers and maps to the local Dr.

Office and nearest Hospital.

Base Bid: Provide all equipment, materials, (other than USDA furnished Channels and Headed Concrete Anchor Studs), and labor to install C4x4.5 steel channels to serve as guidance tracks for cotton trailers. Drawings are shown below.

There are (3) bays within the open metal building shed #31. There shall be (3) 90’ guidance tracks installed per bay, spaced as shown on the drawings, for a total of (9) guidance tracks within the (3) bays, at 810 total linear feet. Each guidance track location will require sawcut both edges of existing asphalt to provide 90’ long x 1’-6” width x 12” trench.

The asphalt, gravel and soil beneath the asphalt, shall be excavated to a depth of 12” to provide a clean, well defined vertical surface. Remove loose, objectionable material from the trench and dispose from site. Provide moisture and compaction as necessary to ensure a sufficiently stable base. USDA will furnish C4x4.5 steel channels in 20’ lengths and ½” x 6” headed steel concrete anchor studs. Contractor shall weld the anchor studs to the bottom of the channels. Each end of the (9) guidance tracks shall have 3/8” welded steel endplates. The channels with welded headed concrete anchor studs shall be embedded within minimum 3500 psi concrete with top elevation of channel flanges flush with top elevation of adjacent asphalt. The concrete shall include (2) #6 re-bars with chairs longitudinally in trench as shown on the drawings and maintain minimum 3” distance from concrete edges. Contractor will provide concrete design mix for minimum 3500 psi @ 28 days ultimate compressive strength to USDA EPM for approval (7) days prior to concrete pour. If necessary, the subgrade shall be dampened with water immediately before concrete placement to ensure subgrade does not “leech” water from the plastic concrete mix.

https://www.sam.gov/portal/public/SAM/ https://www.biopreferred.gov/

AutoCAD SHX Text 29'-0" Bay

AutoCAD SHX Text

(3) 90' Channels 90' Channels

AutoCAD SHX Text Typical for (3) Bays

AutoCAD SHX Text 5'-3"

AutoCAD SHX Text 9'-3"

AutoCAD SHX Text 9'-3"

5'-3"

38" Welded End Plate

AutoCAD SHX Text 12"x 6" Welded Concrete Anchor Studs (4) Required

C4x4.5 Channel

38" Welded End Plate

AutoCAD SHX Text 12"x 6" Welded Concrete Anchor Studs (3) Required

AutoCAD SHX Text 1/2"x 6" Headed Concrete Anchor Stud

AutoCAD SHX Text Existing Asphalt

AutoCAD SHX Text Sawcut Limits

AutoCAD SHX Text Sawcut Limits

AutoCAD SHX Text C4x4.5 Channel

AutoCAD SHX Text 3500 psi Concrete

AutoCAD SHX Text Gravel/Sand

AutoCAD SHX Text Soil

AutoCAD SHX Text Unknown Depths

AutoCAD SHX Text

(2) #6 Re-bars#6 Re-bars

With Chairs

All proposals shall be in unlocked MS Word format and all cost proposals shall be detailed and presented in unlocked MS Excel format with formulas working.

Contractor Responsibility:

1. Contractor will verify all dimensions and site conditions prior to beginning work.

2. Contractor will perform the work as listed in the above outlined Base Bid.

3. Contractor shall keep work area clean daily and take measures to control debris while work is being performed.

4. Contractor is required to manage the project and consult with the Government prior to beginning all work phases.

And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

5. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

6. Contractor must always have a Foreman on the job while working on this project.

7. Contractor will provide their own restroom facility and dumpster.

8. Contractor will remove all demolished material and debris from the worksite and dispose off-site.

Material / Submittals:

The Contractor shall supply all materials necessary, other than USDA furnished Channel and Concrete Anchor Studs, to successfully complete the project and deliver a functioning system as required. Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project shall be submitted to the EPM and Contracting Specialist as noted in this document. Electronic submittals are acceptable otherwise three written submittals are required.

Demolition Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall always be responsible for protecting his work and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 60 days from date of Notice to Proceed. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to four (4) P.M. with the exception of Government holidays. Any changes to work schedule shall be submitted to Contacting Officer for written approval prior to schedule change.

Project Contacts:

Ms. Phelesia Foster, Acting Administrative Officer (AO) USDA, ARS Jamie Whitten Delta States Research Center 141 Experiment Station Road Stoneville, MS 38776 Phone: 662-686-3050 (Office) Email: Phelesia Foster@usda.gov

Mr. Kevin Magee, PE Engineering Project Manager (EPM) USDA, ARS SEA Facilities Engineering 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-5289 kevin.magee@ars.usda.gov

Mr. Roger Bright, USDA-ARS Contractor (POC) P.O. Box 38, 141 Experiment Station Road Stoneville, MS 38776 Office: (662) 686-3072 roger.bright@ars.usda.gov

Shalunda Mix, Contract Specialist USDA, ARS, Southeast Area Administrative Office Acquisitions, Personal Property & Fleet Management shalunda.mix@usda.gov Office: 662-686-5346 mailto:carlean.horton@ars.usda.gov mailto:kevin.magee@ars.usda.gov mailto:roger.bright@ars.usda.gov