SOW_Install Culvert Pipe.pdf

STATEMENT OF WORK

Culvert Drainage Pipe Installation South Side of Building 645 Crossing Road

174th Attack Wing

Hancock Field Air National Guard Base 6001 East Molloy Road

Syracuse, New York 13211

2 August 2023

TABLE OF CONTENTS

1. SCOPE OF WORK

2. AREA OF WORK

3. DESCRIPTION OF WORK

4. PERIOD OF PERFORMANCE

5. MATERIALS & EQUIPMENT

6. GENERAL CONDITIONS

7. GOVERNMENT WORKING HOURS

8. DIFFERING SITE CONDITIONS

9. UTILITIES

10. DISPOSAL OF MATERIALS AND CLEANUP

11. MATERIAL & EQUIPMENT ACCOUNTABILITY

12. FIRE & SECURITY

13. ENVIRONMENTAL

14. ACRONYMS & ABBREVIATIONS

1. SCOPE OF WORK:

The contractor shall provide all labor, personnel, equipment, tools, materials, supervision, transportation, quality control, and other items and services necessary to complete the work as described in this Statement of Work (SOW) to provide installation of a new culvert pipe. All labor and material cost shall be itemized and separated from Overhead and profit.

2. AREA OF WORK:

Work location is the 174th Attack Wing (174 ATKW), 6001 East Molloy Road, Syracuse, New York 13211 on Hancock Field Air National Guard Base. Contractor shall work only in the areas designated by the Contracting Officer and the Contracting Officer Representative (COR).

3. DESCRIPTION OF WORK:

3.1. Install new corrugated/galvanized steel culvert pipe and insert it into the existing culvert pipe that will be abandon in place.

3.2. The existing pipe dimensions are. 30” in diameter and 60‘long crossing the road on the south side of building 645 to the adjacent field.

3.3. All material found in the existing culvert to be abandon in place will be removed and cleared.

3.4. All disturbed areas will be hydro seeded and returned to existing conditions.

3.5. Safety measures will be put in place to protect pedestrians and traffic from ongoing construction. Ex:

Work area limits/ease of access through the construction area.

4. PERIOD OF PERFORMANCE:

Work must be completed in 60 calendar days after the notice to proceed (NTP) to support the duties of 174 ATKW personnel and safety of the mission.

5. MATERIALS & EQUIPMENT:

5.1. If used in this SOW, the term ‘provide’ shall mean to furnish and install.

5.2. Construction materials must meet relevant code specifications and the New York State building code for northern construction.

5.3. SUBMITTALS: The contractor shall provide the KO with a material schedule within 10 calendar days of the NTP. Materials schedule shall indicate when each material submittal shall be submitted for approval.

5.3.1. Use an AF Form 3000 for transmitting material submittals.

5.3.2. Ensure that any disapproved submittal will not impact the approved project execution schedule, as a disapproved submittal shall not be considered grounds for a time extension.

5.3.3. Allow for a minimum of 5 working days for the Government’s processing of submittals.

5.3.4. Safety Data Sheets (SDS) shall be included in material submittals.

5.3.5. The contractor shall not order, deliver, nor install any materials and/or equipment without KO’s approval or remove any materials on site that have not been properly approved.

5.3.6. In addition to model and serial numbers, the contractor shall provide 1 hard copy of the operations & maintenance (O&M) manual for each installed equipment item unless otherwise specified. Final payment (up to 10% of awarded amount) will be withheld until O&M manuals are received by the

COR.

6. GENERAL CONDITIONS:

6.1. Contractor and all personnel shall comply with the Standard Industry of New York State Codes, Federal Regulations and applicable DoD United Facility Criteria (UFC). UFCs can be found on the website www.wbdg.org. Contractors shall work within the time line specified by COR.

6.2. All work performed under this SOW shall be conducted in accordance with all applicable state and federal laws and regulations, Department of Defense (DoD) policies and regulations including the Unified Facilities Criteria (UFC).

6.3. Contractor shall field verify all site conditions, quantities, measurements, and project requirements.

6.4. Contractor shall protect and barricade all work areas at all times to protect workers, base personnel, and the public from injury.

6.5. Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

6.6. SCHEDULE: The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment.

6.6.1. No later than 10 calendar days after the contract award, the contractor shall provide to the COR a Contract Progress Schedule (AF Form 3064 or other format agreed to by COR).

6.6.2. The contractor shall provide to the COR a Contract Progress Report (AF Form 3065 or other format agreed to by COR) every 2 weeks after the NTP (or other time period agreed to by COR).

6.6.3. In the event that the KO directs schedule revisions and those revisions have not been included in subsequent Project Schedule revisions or updates, the KO may withhold 10 percent of pay request amounts from each payment period until such revisions to the project schedule have been made.

6.7. CONTRACT MANAGEMENT REPORTING APPLICATION (CMRA): Vendors must complete the CMRA at the end of each fiscal year. The application may be accessed at https://cmra.army.mil/Login/aspx. For the administrative purposes of this paragraph, “the Army” includes the National Guard Bureau and subsequently the Air National Guard in its contracting procedures.

6.7.1. The CMRA is an online database that automates the Army’s contract management and reporting process for contract management personnel by allowing users to enter their contract information, track contract data, and view reports based on contract data in the application. Its primary function is to support the Contractor Manpower Reporting program that was approved on September 13, 2002 by the Business Initiatives Council to improve the Army’s visibility of contractor services to planners and programmers.

6.7.2. The Contractor Manpower Reporting business process captures information of funding source, contracting vehicle, organization supported, mission and function performed, labor hours, and labor costs for contracted efforts. It enables the Army to:

Fully understand the total Army workforce Provide better oversight of the workforce Ensure the Army receives full value from contractor workforce Better account for total Army workforce

7. DIFFERING SITE CONDITIONS:

Bring any unforeseen project conditions to the attention of the KO immediately. Differing site conditions, which may alter the scope of work, shall be approved by the KO prior to such work being performed.

8. GOVERNMENT WORKING HOURS:

Work hours shall be Monday thru Friday 0700-1530 hours, with the exception of Federal holidays.

Contractor must have prior, written KO approval to work outside these hours.

9. UTILITIES:

9.1. The Government shall provide at no cost to the contractor reasonable amounts of water and electricity to support the contract. Hook up will be to existing outlets and will be the contractor’s responsibility.

9.2. Water outlets without a suitable backflow prevention device already installed must have one provided by the contractor prior to use. The backflow prevention device must be submitted to the KO for approval before installation or use. Section 5 submittal instructions apply to backflow prevention device approvals.

10. DISPOSAL OF MATERIALS AND CLEANUP:

10.1. Contractor shall clean up after each work period and dispose of all debris at the close of each day.

10.2. The contractor shall not use any government disposal bins, dumpsters or trash receptacles for any reason at any time unless otherwise specified in this SOW. The contractor shall provide appropriate disposal bins and/or trash receptacles. Approval of disposal bins/trash receptacles location(s) shall be coordinated through the COR.

10.3. The contractor shall not allow debris to leave the work area risking damage to aircraft engines and other government property.

10.4. All debris or trash shall be disposed of off base. All demolition debris shall be disposed of at a permitted landfill, with landfill authorization, unless other arrangements have been coordinated through the Environmental Management Office (EMO). Contractor shall coordinate with the base EMO prior to disposing any materials off base.

10.5. Provide documentation of all disposal and recycling of solid waste, such as landfill receipts; waste manifests, or weight tickets from the landfill that accepts the debris.

11. MATERIAL & EQUIPMENT ACCOUNTABILITY:

Notify the COR prior to delivery of any material or equipment to the site. The contractor shall ensure someone is available to receive delivered materials and able to store them safely in an area to be coordinated with the COR. Any materials delivered without prior coordination and without having someone to take receipt, shall not be accepted and turned away.

12. FIRE & SECURITY:

12.1. Security Forces shall monitor the incoming and outgoing of work personnel during the duration of the project. All deliveries shall be coordinated with the COR to arrange for their entrance onto the base.

12.2. The contractor’s foreman or project manager shall attend a security briefing prior to the start of work.

12.3. All contractor (and sub-contractor) personnel shall have a minimum of one government-issued photo identification with them at all times.

12.4. If welding, torching, or any other high-temperature activities are required to complete this project, a burn permit must be obtained first from the Base Fire Department.

13. ENVIRONMENTAL:

13.1. The contractor’s foreman or project manager shall receive an environmental management briefing at or before the pre-construction meeting.

13.2. HAZARDOUS MATERIALS:

13.2.1. A hazardous material (HM) is any item that is:

a health hazard or physical hazard as defined in 29 CFR 1910.1200(c) or regulated in its disposal by the Environmental Protection Agency in 40 CFR or hazardous as defined by Department of Transportation regulation in 49 CFR or hazardous as defined by the Dangerous Goods Regulations of the International Air

Transportation Association

13.2.2. If HM is required to complete this contract, the contractor shall submit to the KO a HM storage plan and Chemical/Hazardous Material Request Authorization Form (AF Form 3952).

14. ACRONYMS & ABBREVIATIONS

AF Air Force ANG Air National Guard ATKW Attack Wing CFR Code of Federal Regulations CMRA Contract Management Reporting Application COR Contracting Officer Representative DoD Department of Defense EMO Environmental Management Office HM Hazardous Material KO Contracting Officer NTP Notice to Proceed O&M Operations and Maintenance SOW Statement of Work UFC Unified Facilities Criteria