SOW - Indoor Playground (27 Jun 24).pdf

STATEMENT OF WORK (SOW)

FOR

INSTALLATION OF INDOOR PLAYGROUND

SPANGDAHLEM AIR BASE, GERMANY

25 June 2024

1. INTRODUCTION: Spangdahlem is seeking a contractor to provide, deliver, assemble, and install a turnkey indoor self-contained playground structure located at building 441A, Community Commons Annex, Spangdahlem Air Base, Germany. The dimensions for the structure and play area are outlined in paragraphs 9 and 19. This project is meant to enhance Airman & Family Resiliency by providing a safe and state-of-the-art play environment for the dependents of our military community. The facility will be available for work on 31 July 2024 and the period of performance should end by 30 November 2024.

2. GENERAL DESCRIPTION OF WORK: (For detailed requirements and detailed descriptions see section 9) The contractor shall provide, deliver, assemble, and install a play structure with multiple internal play areas accommodating children of all ages, appropriate signage, and minor maintenance supplies. See section 19 for a floor plan of the facility, detailed floor plans can be provided upon request. All work shall be in accordance with applicable laws, regulations, safety standards, or guidelines established by the U.S. Consumer Product Safety Commission (CPSC), the European Safety Standards, Americans with Disabilities Act (ADA), and this Statement of Work (SOW). The Contractor shall prepare and complete applicable documents for all work designed as required by the Request for Quote (RFQ). Furthermore, the contractor is responsible for final design and obtaining all permits in accordance with this document and applicable building codes. The Contractor shall remain completely responsible for all deliverables in full compliance with the requirements of this contract.

2.1 The documents to be prepared include, but are not limited to drawings, specifications, submittals, and design analysis. The contractor shall provide comprehensive technical documentation (cut-sheet) including product specifications that verify age-appropriateness on all equipment and surfacing.

2.2 Contractor will provide air ventilator to clean the air from any chemicals used during the site installation.

2.3 The contractors shall provide Government representative (GR) with plans used for building of items above to include materials, finishes, or sample finishes prior to commencement of work. GR will be provided an opportunity to select the best colors, design patterns, and other optional features within the budget quoted.

3. DESIGN REQUIREMENTS: The project shall be designed in accordance with the SOW using sustainable design principles and efficient practices. The design in the building and the materials selected shall be high quality, durable and easily maintained. The Contractor shall be responsible for the professional quality, code compliance, technical accuracy, and coordination of all designs, drawings, specifications, and other documents or publications upon which the design and construction are based.

4. QUALITY OF WORK: Project documents shall be of sufficient detail to afford a clear understanding of the install work required. The work shall be organized in a manner that will assure thorough coordination between the various details on the drawings and the specifications. The Contractor shall crosscheck all work until all conflicts have been reconciled.

5. DESIGN AND TECHNICAL CRITERIA: Design and install shall comply with all requirements contained within this SOW. The design and technical criteria contained and cited in this SOW establish minimum standards for design and quality. The objective of this solicitation is to obtain functional, fully operational, and sustainable equipment that conforms to the basic dimensions and configurations presented in the SOW. The drawings provided within this SOW represent the functional and organizational space arrangement requirements of the funding agency and building Users. Any contractor proposed modification(s) to the SOW floor and site plans are strictly limited to accommodate actual design and building conditions.

5.1 The Contractor will be responsible to perform a full code research for the project and design/construct a facility in compliance with applicable codes. The Contractor has final design responsibility and at a minimum shall be responsible for building code and life safety compliance, regulatory compliance, and SOW criteria compliance. The contractor agrees to inspect according to the checklist provided by GR for safety and correctness.

5.2 Architectural detail, materials and finishes are paramount to the success of this project. All efforts have been made to specify compatible products and structure materials.

5.3 The Contractor is responsible for providing documentation verifying that children are not exposed to lead-based paint, volatile organic compounds, and heavy metals.

5.4 The applicable building codes and standards shall be used as the minimum criteria to develop the install documents for areas of work not specifically defined.

6. DESIGN CODES, STANDARDS AND CRITERIA: The design shall comply with applicable laws, regulations, safety standards, or guidelines established by the U.S. Consumer Product Safety Commission (CPSC), the European Safety Standards, Americans with Disabilities Act (ADA), and this Statement of Work (SOW). Where conflict exists between SOW and building codes, or if there is a conflict between codes, international safety standards shall apply. The Contractor shall also follow all current national and local German or European codes, regulations and specifications involving civil, architectural, interior design, structural, mechanical, electrical, and environmental disciplines which are applicable to the engineering design and construction industry.

Use the most current versions of the International Building Code (IBC) and the Architectural Barriers Act (ABA). In case of conflict between code requirements, the most stringent criteria shall apply.

7. DESIGN UNITS: The design shall be developed using English and Metric units.

8. CODES AND REFERENCES: The Contractor may reference the most current codes and/or references published, but not limited to the below examples.

• ACGIH-2092M, AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL

HYGIENISTS (ACGIH), Industrial Ventilation: A Manual of Recommended Practice (Metric)

• ACGIH-2092S, AMERICAN CONFERENCE OF GOVERNMENTAL INDUSTRIAL

HYGIENISTS (ACGIH), Industrial Ventilation: A Manual of Recommended Practice

• AFI 32-1084, Standard Facilities Requirements Handbook

• Air Force Base Architectural Compatibility Plan (ACP)

• Air Force Base General Plan

• Air Force Sustainable Design and Development Policy memo dated 31 July 2007

• ASCE 7-05 – Minimum Design Loads for Buildings and Other Structures

• ASHRAE Handbooks – Latest Edition

• ASHRAE Standard 62.1– Ventilation for Acceptable Indoor Air Quality

• ASHRAE Standard 90.1– Energy Standard

• ASHRAE Guideline 0

• ASTM F 1951, Determination of Accessibility of Surface Systems Under and Around Playground Equipment

9. DETAILED PLAYGROUND REQUIRMENTS MAIN PLAY AREA & STRUCTURE

• Minimum size of enclosed play structure: 6096mm in length, 9144mm in width, and 4267mm in height.

• Maximum size of enclosed play structure: 6706mm in length, 9754mm in width, and 4572mm in height.

• The overall maximum height shall be allowable by code in the facility (14 feet - 18 feet).

• Play areas within the structure should be connected via tunnels, bridges, zip lines, swings, and/ or other types of obstacles

• Design shall not include a ball pit of any sort

• Design areas incorporated into the structure that target specific age children (3-5, 6+ years of age) separated by natural barriers built into the structure and overall design concept

• Features to include but not limited to slides (multiple shapes/designs), tubes, climbers, playhouse, Rope Bridge, multiple levels, maze, small areas that open into a large space in the structures, multiple entry/exit points

• Ensure there are flat areas designed for small children separated by barriers built into the design of the play area

• Must provide playground surfacing for entire area + 10% to cover any additional fall zones

• Surfacing must be easy to clean and meet all safety and fall standards

• Ensure design allows for safe exit in/out of play area

• Equipment should have ADA accessible features designed to facilitate children with disabilities

• Design must include features that are covered in soft material

• Design must include safety netting throughout the play structure, with exception to exit and entry points on the ground floor

ADDITIONAL REQUIREMENTS

• Ensure there are areas/locations that provide line of sight viewing of all areas in the play structure for safety; need to ensure line of sight. This can be from the front, side, elevated, mirrors, or other means

• Provide signs - Appropriate signs listing rules and safety guidelines matching façade/theme;

must be approved by user

• Provide staff access points for cleaning, safety and maintenance

• Structure must be free standing with limited support from walls or ceiling

• Must be designed around beams, mechanical, electric, fire and other existing utilities

• Ensure all fire, building and playground safety codes are met

10. GENERAL LAYOUT AND STANDARDS

Fencing, including gates, shall not be used as a buffer between play environments. Play structure layout shall be set up in a way so slides and obstacles don’t exit into main customer walking paths.

Surfacing: Solid indoor playground surfaces shall be used as necessary throughout the play environments to ensure all fall areas are covered with the required surfacing. Surfacing must be easy to clean and be consistent over the entire play area.

The play environment shall be free of blind spots and hidden crawl spaces as a result of equipment placement. Contractor shall provide means of observation in locations where blind spots are determined to be unavoidable.

10. INSTALLATION OF PLAY STRUCTURE: The contractor shall assemble and install the structure and surfacing in accordance with the manufacturer’s specific instructions. This will include, but is not limited to manufacturing, purchasing, shipping, uncrating, assembly, anchoring and/or bolting the structure to the facility floor, placing approved surfacing in all required areas, removal of all shipping materials, and cleanup of site. Additionally, the contractor shall be responsible for coordinating final certification of all aspects of installation. This final certification of CLIN deliverables should be performed by a third-party inspector obtained and funded by the contractor, and all structures or designed play areas shall meet all national and local safety guidelines for indoor playgrounds.

11. SITE CONDITION: If during play structure/surfacing installation, and before the condition is disturbed, contact the Contracting Officer in writing of any physical condition at the site of an unusual nature from those normally encountered in performance of this type of work.

12. BASE AND SAFETY REGULATIONS: The contractor shall comply with all applicable provisions of the Corps of Engineers Manual, EM385-1, entitled “General Safety Requirements,” and playground regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances insofar as they pertain to the contractor’s activities on Spangdahlem Air Base. The contractor shall be responsible for providing, placing, and removing all barricades and safety devices during work performance activities. The contractor will also provide a laydown area close to project for materials and dumpster. Secondly, background investigation must be complete and passed by contractor and installer in order to gain access to the base. The contractors must be able to drive on base and should not be required to be picked-up or dropped-off at the base gates.

a. The contractor shall protect from damage all government and personnel property located adjacent to the work site and shall repair, replace or otherwise be held liable for all such damage. Property includes, but is not limited to facilities, structures, furniture, equipment, materials, vehicles or items of supplies. Contractor shall also be responsible for providing a safe work area that also restricts access from facility occupants. Any damages caused to U.S Government property during the course of performing this contract will be restored, replaced, and/or repaired to its original condition at no additional cost to the US Government.

13. ENVIRONMENTAL REQUIREMENTS: In order to comply with mandated environmental preference programs and Department of Defense (DOD) “Green Procurement Program” (GPP) policy, requires the use of environmentally preferable products and services.

These program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products.

a. Products and Materials. If it is determined that a product does not meet

Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance.

All work shall be performed in a skillful and workmanlike manner.

14. STANDARD WORK DAY/WEEK: Contractor shall submit a detailed schedule of all work to be performed including the time frame for installation and completion. Work should normally be accomplished during the standard 8-hour day, 5-day week, Monday through Friday, between the hours of 7:30-4:30 P.M. local time, excluding federal or German legal holidays and non-work days resulting from holidays occurring on weekends. When the contractor desires to work at other than the aforementioned he/she shall submit a written request to Contracting Officer for approval, and written approval thereof shall be received prior to proceeding with work. The request shall be submitted at least 3 work days prior to the proposed performance of work, and shall indicate the day/days, time/amount of work, and reason why permission should be granted to perform work during nonstandard hours.

15. FINAL CLEANUP: The contractor shall ensure that the worksite is secure at all times. All debris shall be removed and properly disposed of daily. Upon completion of work, the site shall be returned to its original condition. The contractor shall provide the project lead with any manufacturer installation and care manuals, and maintenance and repair kits, along with training on how to utilize the kit, upon project completion.

16. WARRANTY ITEMS. Contractor shall provide industry standard warranties including reasonable response times.

17. EQUIPMENT AREA: Equipment shall be designed to encourage movement including:

balancing, standing, cruising, walking, eye-foot coordination, self-regulation, individualization from caregiver, functional play, sense of trust, communication, and cause and effect.

18. THEME: The play area, associated equipment, signs and any fixtures should all complement each other and feel like a wholistic concept.

19. FLOOR PLAN: Below is a general space plan for the two primary play areas. An in-person site visit will be required prior to submission of any formal proposals.

20. IDEAS / PHOTOS: Below are photos of ideas we consider reasonable examples of our desires, but these are not prescriptive.