SOW IBML Scanner.pdf

Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF)

Firearms and Explosives Services Division

(NTCD)

Statement of Work (SOW)

High-Capacity Scanner, Software, Maintenance, and Support Services

July 30, 2024

1.0 General

1.1 Background: ATF is a law enforcement organization. ATF’s unique responsibilities consist of reducing violent crime, collecting revenue, and protecting the public. ATF enforces Federal laws and regulations relating to alcohol, tobacco, firearms, explosives, and arson by working directly and in cooperation with other government agencies. The mission of the NTC is to conduct firearms tracing and associated programs and processes accurately and efficiently for International, Federal, State, and Local law enforcement agencies to provide investigative leads. The NTC serves as the central repository of all crime gun trace data, multiple handgun sales information, Federal Firearms Licensee (FFL) theft/loss of firearms information, Interstate theft/loss of firearms information, and over 800 million firearms transaction records submitted by out of business FFLs.

The purpose of firearms tracing is to (1) link a suspect to a firearm in a criminal investigation; (2) identify potential firearms traffickers, and (3) to identify recurring patterns and trends indicative of illegal firearms trafficking. Analysis of the collective crime gun trace histories assists law enforcement in developing focused strategies to violent gun crime.

1.2 Objective: ATF requires an Imaging Business Machines LLC (IBML) Fusion HD 8300 brand name or equal scanner, software, maintenance, and support services that shall provide the ability to utilize a barcode scanner to capture created target sheets and various applications, permits, and supporting documentation including but not limited to fingerprint cards, change of address, hunting licenses, government contracts, etc.

Out-of-Business Records (OBR) Processing involves the receipt, inventory, and processing of incoming documents, imaging, and quality control processes, as well as an electronic records component and associated processes.

The National Tracing Center Division (NTCD) needs an additional IBML Fusion HD 8300 high-capacity scanner to image hard physical paper copies and have them entered into ECM, (enterprise content management) system for retrieval. At the present time, the National Tracing Center (NTC) is utilizing its existing scanners to image a high number of documents. However, with the massive influx of Out-of-Business records, (OBR), OBR has been receiving a much larger volume of OBR records. We are currently using Imaging Business Machines LLC (IBML) Fusion HD 8300. We will need brand name or equal scanner, software, maintenance, and support services that shall provide the ability to prepare for digital imaging. Contractor shall provide High-Capacity Scanner, Software, Maintenance, and Support Services Firm Fixed Price. Due to the upcoming move from the National Service Center to Murall Drive the NTC needs additional scanners to reduce the current backlog.

1.3 Scope: The contractor shall provide a solution that meets or exceeds the following technical specifications:

The contractor shall supply the NTCD operations in Martinsburg, West Virginia with one (1) high speed scanning equipment to perform scanning requirements, brand name or equal to IBML Fusion 8300. The scanner shall be utilized to capture high-quality images of documents, photographs, or any material submitted to the NTCD.

IBML Fusion 8300 Requirements:

• IBML Fusion - Three Frame 3 Dec 1 Full Size Stacker

• Computers, Embedded Application Controller

• Fusion Medium Spindle Stacker Pocket Add-On

• Power Option - 220v US

• Full 8x5x4 – Hardware

• iCS Scan Standard

• DocNetics Barcode ID

• DocNetics DocType

The contractor shall provide the following:

• Crating equipment and the overall shipping cost of the scanner shall be included.

• Software customization to meet all of ATF’s congressional mandates, OST software requirements including 508 compliances.

• Training of the use of Equipment, operation, and software

• One-year warranty at the time of delivery and installation

• Warranty shall include maintenance from 8:00 am –5:00 pm Monday – Friday and 24-hour maintenance service response on a per call basis

The maintenance/support services shall include Extended Parts Warranty covering the new Scanner. Full Hardware Support from 8:00 AM to 5:00 PM Monday through Friday with a four

(4) hour response time, iCS/DocNetics Software and Support Software Support or equivalent.

1.4 Required Delivery Date: The required delivery date and installation of the scanners shall be within 90 days from the date of award. Maintenance, warranty, and support services shall be for one year from the date of installation.

1.5 Delivery: Delivery shall be inside delivery Free-On-Board (FOB) Destination. The place of delivery and support shall be at 244 Needy Road, Martinsburg WV 25405. All delivery information and timing shall be coordinated with the Government at least one ( 1 ) week prior to arrival.

1.0 General