SOW HVAC Base Galveston UPH.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

BASE GALVESTON

Statement of Work

FOR

Unaccompanied Personnel Housing (UPH) HVAC Duct Cleaning

AT

USCG BASE GALVESTON

3000 Fort Point Rd. Galveston TX, 77550

Table of Contents

1. GENERAL

1.1 GENERAL REQUIREMENTS

1.2 LOCATION

1.3 POINTS OF CONTACT

1.4 SITE INVESTIGATION

1.5 CONTRACTOR SECURITY REQUIREMENTS PROJECT SYNOPSIS

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

2.2 DESCRIPTION OF WORK TO BE COMPLETED

3. PROPOSAL SUBMITALS

3.1 SITE VISIT REPORT

3.2 ESTIMATE

3.3 SUBMISSION

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS

4.2 RECYCLING AND DISPOSAL OF REFUSE

4.3 SAFETY

4.4 TEMPORARY FACILITIES STORAGE

4.5 SANITARY FACILITIES

4.6 WATER AND ELECTRICITY

4.7 REFERENCE DRAWING

4.8 CONTRACTING REQUIREMENTS

5. COAST GUARD PROCUREMENT SELECTION

4.1 BID PROCEDURES

4.2 QUESTIONS

6. REFERENCE DOCUMENTS AND PHOTOS

1. GENERAL

1.1 GENERAL REQUIRMENTS

The United States Coast Guard is accepting quotes for qualified individuals or firms to Provide all labor, materials, and equipment necessary for cleaning of the Unaccompanied Personnel Housing (UPH) DOAS ducting.

1.2 LOCATION:

Project site is located at USCG BASE GALVESTON. 3000 Fort Point Rd. Galveston, TX 77550

1.3 POINT OF CONTACT:

A. Facility Engineer

a. CWO Ruben Santellanes (325) 518-8930

b. Mr. Shawn Hawkins (847) 627-0653

1.4 SITE INVESTIGATION

Investigate the site per FAR 52.236-3 to ascertain the general and local conditions which can affect the work or its cost. Contact Mr. Shawn Hawkins for site access. Perform all on-site work between the hours of 7:00 AM and 2:00 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the Facility Engineer (FE).

1.5 CONTRACTOR SECURITY REQUIREMENTS:

For this affected Coast Guard facility/property, the Contractor shall provide a list of all on-site personnel, including sub-contractors and suppliers, to the Facilities Engineer. The contractor shall update this list when changes occur. Contractor personnel not listed may be denied access to the Coast Guard facility. Contractor personnel will be restricted to designated working areas.

Any personnel violating this policy may lose access to the Coast Guard facility. Contractor personnel shall have photo identification at all times while working on Coast Guard facilities.

Contractors shall provide Point of Contacts (POCs) in 1.3 with 24 hours of advance notice of every delivery to the site (e.g., concrete, lumber, parts, etc.) and provide the company name, delivery person, and phone number of the firm(s) making deliveries. All vehicle access to government property requires vehicle registration and proof of liability insurance. Otherwise access to the Coast Guard facility may be denied.

2. SCOPE OF SERVICES

2.1 FIELD INVESTIGATION

Contractor to conduct cleaning of the Unaccompanied Personnel Housing (UPH) DOAS ducting to all spaces throughout UPH and filtered through Hepa Filtration to prevent cross contamination of other spaces. Upon completion all debris associated with project shall be removed off-site at contractors’ choice, following all local and state requirements.

2.2 DESCRIPTION OF WORK TO BE COMPLETED

The Contractor to supply all plant, labor, materials, and equipment:

• All new material, equipment and supplies (MES) must be new. The Contractor shall not re-use any existing MES, unless directed to by the PWS.

• Under FacEng supervision labor will be conducted by Contractor to ensure United States Coast

Guard Standards are met for Quality and Safety.

• Maintain a clean working area.

• Provide signage to clearly indicate the area is under construction.

• Cleaning the DOAS unit (Duct work only) as well as duct work on the individual units (18) that supply the UPH.

• During the process the unit(s) will have to be shut down for the cleaning process.

• All debris will be sucked out through Hepa filtration to prevent any cross contamination.

• At the end of each workday the unit should be functional and can be turned back on.

• At completion of cleaning, energize full DOAS System(s) and inspect/test all ducting and ducting connections for proper seals

3. PROPOSAL SUBMITALS

3.1 Estimated Costs:

Material Shipping if applicable Labor to include estimated time of completion.

3.2 SUBMISSION:

Contractor shall make the following submittals as a minimum, to the Contracting Officer specified on the cover sheet.

The contractor is required to provide verbal progress reports daily for the period of project duration. The progress report shall cover all work completed during the day and shall present the work to be accomplished during the subsequent period. This report shall also identify any problems that arose and a statement explaining how the problem was resolved. This report shall also identify any problems that have arisen but have not been completely resolved and provide an explanation.

4. CONSTRUCTION NOTIFICATIONS

4.1 NOTIFICATIONS:

The Contractor shall notify the Facilities Engineer in writing (or email) five (5) business days in advance of the date they intend to commence work, and all work must be inspected by the Coast Guard POCs in section 1.3 upon completion.

4.2 RECYCLING AND DISPOSAL OF REFUSE:

Refuse, excess or waste materials resulting from construction operations shall become the property of the Contractor and shall be recycled and/or disposed of off Government property. All disposals shall be done in accordance with federal, state, and local laws and regulations.

4.3 SAFETY:

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by, 29 CFR 1926 is a National Code within OSHA that applies across the board. Texas is a “home run” state where the local municipality controls the building codes. The city of Galveston has a code “Standard Construction Specifications | Galveston, TX - Official Website (galvestontx.gov) ”. When the standards differ, the more restrictive standard shall apply. The contractor shall provide barriers, temporary fencing, trench covers, etc. wherever work could cause injury to workers, visitors, Coast Guard personnel, or dependents. An Accident Prevention Plan shall be submitted by the contractor prior to any commencement of work.

4.4 TEMPORARY FACILITIES STORAGE:

The location for exterior stock piling or lay down area of materials will be available on base with location to be determined by POC and Facilities Engineer depending on size. The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Coast Guard assumes no responsibility for material or equipment left in the storage area.

4.5 SANITARY FACILITIES:

Toilet facilities are available for use, pending the status of the COVID Pandemic, it may be required that all contractors to wear face masks while entering and transiting the interior of buildings or when social distancing can’t be maintained with other government or contractor personnel. Additionally, good personal hygiene is required, and handwashing is required to prevent the potential spread, to include, but not limited of the COVID virus.

4.6 WATER AND ELECTRICITY:

Limited water and standard 110v electricity are available. The utility connections and disconnections of machinery or equipment shall be the responsibility of the Contractor.

Personnel using extension cords to bring power from another location for construction, maintenance, remodeling, etc., shall employ portable ground fault circuit interrupters (GFCIs), even if connecting to building wiring. Use of portable generators is authorized at contractor expense to power portable equipment, if required to provide power other than standard building supplied power sources.

4.7 REFERENCE DRAWING:

Contractor shall verify all information provided. The photos reflect items that need repairs /upgrades and provide a view of the entire system as a whole for visibility.

4.8 CONTRACTING REQUIREMENTS:

All contractors must be registered in SAM (System for Award Management) and have an active Unique Entity Identification (UEI).

5. COAST GUARD PROCUREMENT SELECTION

5.1 QUESTIONS:

The Contracting Officer will answer any questions posed by prospective bidders or Contractors.

All such inquiries, problems, etc., shall be transmitted with appropriate comments and opinions to the Contracting Officer who will reply.

6. REFERENCE DOCUMENTS AND PHOTOS

UPH 1st Deck HVAC Ducting:

UPH 2nd Deck HVAC Ducting: