SOW Holiday Show 2023.pdf

STATEMENT OF WORK FOR PRODUCTION SERVICES FOR

THE USAF Band 2023 Holiday Concerts

1.0. DESCRIPTION OF SERVICES

1.1. SCOPE OF WORK: Contractor shall provide production services including staging, lighting, sound equipment rental, video projection, video production, and misc. production services at the USAF Band Holiday Concerts to be held at DAR Constitution Hall in Washington, DC occurring 8-10 December 2023.

1.2 Equipment / Labor

Contractor shall provide appropriate number of qualified and trained employees necessary for all equipment to be used in this contract.

1.21 Staging

A staging structure shall be provided by contractor to meet the needs of the production.

Contractor shall construct a custom 5 tier riser system on top of the existing DAR stage and stage extension. All risers shall be carpeted with white turf carpeting while all exposed stage surfaces shall be covered with white vinyl marley floor. Stairs shall be erected in all 4 corners of the riser system. All staging shall have chair rail, hand rail and skirting where required.

Contractor shall have at least 20 years of experience with building stages for indoor events and have a structural engineer on retainer to approve all structure designs prior to load-in.

1.22 Video

Video production package shall include but not limited to: 4 manned cameras, video switch, playback equipment, isolated video records, IMAG output, and streaming capability.

Full video image magnification services for run of show shall be required. A 41’x23’ foot video wall shall be flown upstage center with trussing for lighting fixtures and set décor. Maximum pixel pitch shall be 3.0mm. Trussing above video wall must leave space for moving head lighting fixtures to be underhung.

Contractor shall provide teleprompter services for the run of the production with a presidential teleprompter package.

1.23 Sound

Contractor shall provide 12 1-ton chain motors to fly the USAF PA system to include all cabling, motor distribution system, etc.

1.24 Lighting

Contractor shall provide a full production lighting package as to spec provided by USAF Lighting Designer. Minimum specs are as follows:

(36) Robe Espirite

(16) Robe Spiider

(12) Martin Mac Viper Profile Fixture with snowflake gobos

(4) Chauvet Color Strike M

(8) Robe LED Beam 350

(1) MA Lighting grandMA 3 Full Size

(1) MA Lighting grandMA 3 Light

(8) Martin MAC Aura (Can be rented from DAR)

(2) MDG ATMe APS Hazers w/Fluid

(10) 10' Black PRT Truss

(1) 208v Power distro with cabling

(1) FOH Package

(1) GIG Network with Fiber Backbone

(1) 75’ Black Pre rigged truss for downstage lighting position to include motors and extra motors for chain swap to move the truss downstage over seating areas. Shall be composed of the following: 6x 10’, 3x 5’.

(2) 25’ Black pre rigged side stage trusses. Shall be composed of 2x 10’ and 1x 5’.

All lighting fixtures shall have an appropriate amount of backup fixtures provided, IE 2 backups if quantity is more than 10 and 1 backup for less than 10.

One L1 shall be required at all times during the production and one L2 for prep, load-in and load-out.

1.25 Set Decoration

Contractor shall provide the following set decoration items at a minimum:

12x Christmas trees of varying heights from 8’ to 15’ flocked with white lights 70x Large poinsettia 30x Small poinsettia 1x length of garland with white lights to line upstage truss and upstage hand rails Pipe and drape for on stage monitor world

1.26 Production and Logistics Services

Full production services for this event shall be included, which involve on-site forklifts, trucking of all equipment to and from the site, detailed structural drawings with engineering stamps in both on-site printed packet and digital packet provided to client two weeks prior to event, full event support, organization, and day-of production work with client, and all ancillary support to ensure a full and complete production.

1.27. Conduct.

The Contractor shall be responsible for the actions of any of their employees or who are working at any location as required by this contract.

2.0 Tentative Schedule and labor requirements

Production design, planning, delivery and labor to include full crewing services for all departments is expected to cover a six-month production schedule. A preliminary tentative schedule is as follows:

Tuesday, 5 December 2022 0630 Stage extension 0830 Rigging, lighting, audio, etc. install 1200 Lunch 1300 Staging install begins 1800 End of day

Wednesday, 7 December 2022 0900 Carpet/Stage dressing install 1300 Lunch 1400 Camera and video village set-up/video wall/cameras test by end of day USAF Band audio load in on stage/Lighting focus 1800 End of day

Thursday, 8 December 2022 0900 USAF Band instrument/microphone load-in and set up/finishing touches 1300 Lunch 1400 USAF Band sound check and rehearsal Camera ops on site/video switch/live stream test 1800 End of day

Friday, 9 December 2022 0800 All departments report 1030 Show #1 (Student matinee/live stream) 1200 Lunch 1300 Video/audio record 1700 End of day

Saturday, 10 December 2022 1300 All departments report 1500 Show #2 1700 Dinner 1900 Show #3 2100 End of day

Sunday, 11 December 2022 1300 All departments report 1500 Show #4 1700 Load out 2300 End of day

2.1 Vendor requirements

All daily times shall be coordinated with government representative. All prospective vendors shall ensure they can meet the daily schedule prior to placement of bid.

Vendor must submit an equipment list, labor and site plan to be approved by The USAF Band prior to bid acceptance.

Vendor must provide the government with a list of shows and references with a minimum of 20 productions where the vendor deployed staging, lighting, video, etc. to be considered for this contract.