SOW_-_HML_Fire_Protection_System_Repairs.pdf

Statement of Work HML Fire Protection System Repairs

Located at Hollings Marine Labs 331 Fort Johnson Road Charleston, SC 29412

General

The Hollings Marine Laboratory is a government-owned laboratory located at 331 Fort Johnson Rd., Charleston, SC 29412. The objective is for Hollings Marine Laboratory (HML) and its associated wings, the Nuclear Magnetic Resonator (NMR) and H-Wing, to obtain a fixed-price contract for the annotated and necessary repairs conducted by our service contractor during their annual inspection. This is for the listed repairs, post-inspection, testing, and calibration services on the existing fire alarm systems. The HML fire alarm systems monitor many environmental changes associated with the presence of a fire and can be automatically or manually activated.

The HML, NMR, and H-Wing facilities configuration include the fire alarm control panel, wet pipe sprinkler systems, deluge/pre-action sprinkler systems, standpipe/hose system, private fire service mains system, which must function per the NFPA #25 Standard for Inspection, Testing, and Maintenance of Water-Based Systems in Compliance with the International Fire Code. The contract is intended to provide a complete total repair/replacement of faulty equipment, post-inspection, calibration, and testing as listed within the Scope of Work (SOW). The Contractor shall provide all supervision, labor, administrative support, materials, tools, parts, supplies, equipment, and transportation necessary to effectively and efficiently fulfill this SOW requirements.

Qualifications

The company/contractor must show competency and experience in Fire Alarm Systems applications, controls, operations setup, and installation with buildings operating in medium industrial, commercial, institutional, medical, or academic facilities.

Certifications

The Contractor shall provide proof that personnel performing work under this contract have valid state or local license or certification for Fire Alarm Testing, Repairs, and Certification for the Fire Alarm Systems covered under this contract. Persons performing Testing, Repairs, and Certification shall have participated in a Certification Program within the last 12 months, be certified through the National Fire Protection Association (NFPA), and meet all Federal, State, and local codes.

The servicing contractor shall perform the elements of this statement of work with factory-trained professional technicians familiar with repairing, inspecting, testing, and certifying procedures.

Key Contractor Personnel

The Contractor shall identify and provide the Contracting Officer (CO) and Technical Point of Contact (TPOC) with a list of names and telephone numbers of the key personnel and a 24-hour emergency contact number of contractor personnel who shall be responsible for fulfilling all the requirements of this SOW, including responding to emergency callbacks. The contractor’s key person or personnel list shall be provided to the Contracting Officer and Technical Point of Contact (TPOC) fifteen (15) days before the start of the contract. It shall be updated when approved changes are made.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Scope of Work

A) Service The contractor shall provide the HML with expert repair/replacement of faulty equipment, post-inspection, calibration, and testing services on the building's Fire Alarm System. This service will require the contractor to provide all labor, materials, and equipment for the following service(s):

A. Replace all FM200 Clean Agent fire suppression system actuation hoses as required.

B. Replace (1) defective Simplex (4098-9755) duct detector.

C. Perform the required 5-year—hydrostatic testing of the FDC.

D. Perform the required 3-year—air test of the existing Pre-Action fire sprinkler system.

E. Perform all required fire sprinkler 5-year—internal inspections on all wet pipe fire sprinkler systems and pre-action fire sprinkler systems.

F. Replace all expired fire sprinkler system gauges.

G. Replace (1) defective Silent Knight SK5128 slave dialer.

H. Measure and obtain a total count of 1% of the total amount of expired dry sprinkler heads installed in the facility to provide pricing for testing and replacement in the future.

I. Repair/Replace (2) defective Simplex (4098-9714) smoke detectors.

J. Replace (1) defective Simplex (4099-9004) manual pull station.

Safety

Contractor employees shall, at all times, immediately upon arriving at the job site, check in with the Building Receptionist at the front desk, and directly before they depart from the job site, check out with the Receptionist at the front desk. During after-hours callbacks, the Contractor employees shall check in with the Facilities Manager or Facilities Support Staff on duty at the rear of the building at the loading dock office.

Each technician will be trained in the following:

1. Lockout – tag out

2. Electrical safety – high voltage

3. Hazardous communications

4. Personal protective equipment

5. Fall protection

The Contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below when working within areas where required.

6. Approved back support and protective devices

7. Eye protection in compliance with ANSIZ87.1. -1968.

8. Approved hearing protection

9. Approved hand protection

10. Other safety devices/apparel when conditions warrant

a) The Contractor shall furnish documentation as directed by the Labs Safety and

Occupational Health Officer or Technical Point of Contact (TPOC) of completing the approved safety training of equipment operators and other personnel. The safety training shall comply with all OSHA standards, and a sample program shall be submitted to the Technical Point of Contact (TPOC).

b) The Client's Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvements to necessary conditions and procedures, and stop the work if other hazards are deemed to exist.

c) If the Client Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The Contractor shall pay all additional expenses.

d) The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety and provide reasonable protection to prevent damage, injury, or loss to persons, properties, equipment, and vehicles.

e) The Contractor shall, without additional expense to the Client, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be liable for all damages to persons or property resulting from the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

f) The Contractor shall comply with all applicable revisions, additions, changes, and upgrades to any Federal, state, and municipal laws, codes, and regulations that are in effect on the contract date and which affect the performance of the work.

Pre-Bid Site Visit

All vendors are highly ENCOURAGED to attend a pre-bid site visit at HML. Even though it is not mandatory, more weight will be given to the bid evaluation for those in attendance. The site visit time and date are TO BE DETERMINED. During the site visit, prospective vendors can review engineering drawings and inspect the facility where the building's fire alarm system and associated equipment are located. Please contact the TPOC, Richard Sparkman, to schedule a site visit. (Richard.Sparkman@noaa.gov)

Personnel

The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens. The contractor shall not employ personnel with felony convictions or a record of narcotics use for work at HML.

Conduct of Contractor Personnel

The contractor’s employees are subject to and shall observe and comply with applicable regulations, policies, and procedures. Contractor employees shall not enter restricted areas per security regulations and safety policies. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees with the advice of the Contracting Officer (CO) and the Technical Point of Contact (TPOC) in performing all contract work. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide sufficient personnel to fulfill the terms and conditions of the contract.

The Contractor’s employees shall not use offices, rooms, work areas, etc., for their use. When a task is completed, such employees shall immediately leave the area. Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately-owned equipment or property without the express permission of the HML TPOC. The Contractor’s employees shall not disturb papers on desks or open desk drawers or cabinets.

Breaks shall not be spent in offices or room areas but only in the assigned rest areas. The Contractor’s employees shall not loiter in working, patron, or other unauthorized areas. While waiting for transportation or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors, or walkways.

Security Requirements

The Contractor shall fill out any questionnaires or other forms as may be required by the Government for security purposes. All vehicles entering the Fort Johnson Complex are subject to search as authorized by the local South Carolina Department of Resources Law Enforcement or by local Law Enforcement with joint jurisdiction over the complex. All Contractors must register at the front desk and receive a temporary pass for one day.

Work Schedules/Shifts

Excluding required emergency services, the Contractor shall accomplish all work for the HML between 0800 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule 8 hours of work during a time when HML staff will be at the facility.

Guarantee of Work

The contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials up to 1 year from the completion date.

Conformance with Environmental Management Systems

The Contractor shall work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable to your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the ecological, energy, and transportation management goals. If an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and preventative actions. In the case of non-compliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall react and take corrective action based on the schedule established by the EMS Site Coordinator.

In addition, the Contractor shall ensure that their employees know the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at the front desk and receive a one-day temporary pass.

2. The front desk personnel will have you read a brief statement concerning the EMS, the

The Facility Manager or designated Facilities Support Staff member will convey to the contractor any other items that need to be done to protect HML and our environmental issues.

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Additional Requirements and Provisions

Contractor Qualifications:

In determining a contractor's responsibility, the following criteria will be considered. Contractors may be asked to produce evidence so their responsibility can be determined.

1. The contractor must have all applicable licenses as required under the laws of South Carolina, federal laws, and any local laws or ordinances for the work performance under this agreement at the time of proposal.

2. Adequate capital and credit rating sufficient to complete all operations under this agreement.

3. Whether the contractor can provide the service promptly or within the time specified, without delay or interference.

4. The character, integrity, reliability, reputation judgment, experience, and contractor efficiency.

5. The quality of performance of previous contracts and services.

6. An adequate supply of equipment and workforce in good condition to perform the service.

Schedule of Deliverables

ITEM DESCRIPTION QUANTITY DUE DATE DELIVER TO

1 Provide a schedule for all work and submittal for all associated documentation of new updated equipment to CO for pre-approval and confirmation of performance requirements

1 Pre-Bid Submittal Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

2 Removal of Existing components, repair/replacement of faulty equipment, post-inspection, calibration, and testing services on the building's Fire Alarm System.

1 (90) days from the date of contract award

Richard Sparkman 331 Ft Johnson Road Charleston, SC 29412 808-295-3822

Evaluation Criteria

The Government intends to evaluate and award this contract according to which offer represents the Best Value to the Government. The evaluation factors are Technical Approach, Past Performance, and Price. Technical and past performance, when combined, are more important than price.

Technical Approach -The Contractor shall demonstrate the extent and depth of its technical knowledge, understanding of, and approach to the requirements in the Statement of Work

(SOW).

Past Performance - The Contractor shall provide their quote Past Performance information consisting of contact information of three (3) references of prior work of similar nature and complexity. The Contractor shall provide the customer’s name, point of contact, address, and verified telephone number. Include a brief description of relevant work experience and the applicable contract number when supplied to the customer. The Government reserves the right to contact any Government and private source in addition to those included with the Contractor's quotes.

1) References must include the following:

a. Name of firm and address

b. Contact person and telephone number

c. Type of service provided

d. Term of service

2) Please identify any of your firm's contracts terminated for default or cause in the last three years. You may state any circumstances relating to the termination, which assist in explaining the situation.

Evaluation of the offeror's past performance will be completed using references provided by the offeror. When interviewed by the Contracting Officer, these references should be able to relate how well you have performed work of the same size complexity of the procurement under consideration. The Government may contact references other than those identified by the offeror, and the information received may be used to evaluate the offeror's past performance.

Examples of Past Performance Questions that will be asked to the reference for each contractor:

How long has the company performed services?

What kind of Quality Control Program was used?

Did the contractor resolve problems on time?

Did the problem re-occur?

Overall satisfaction with the contractor?

Would you contract with this company again?

Point of Contact

The Government Point of Contact for this contract will be the Facilities Safety and Occupational Health Specialist, Eric Skinner, at Eric.Skinner@noaa.gov and the Facilities Manager, Richard Sparkman, at Richard.Sparkman@noaa.gov or (808) 295-3822. For any questions concerning this Statement of Work or Solicitation, please contact Mark Dye at Mark.Dye@noaa.gov.

mailto:Eric.Skinner@noaa.gov mailto:Richard.Sparkman@noaa.gov

Point of Contact