SOW - HML Duplex Fuel Pumps and Controls Upgrade.doc

Statement of Work

HML Duplex Fuel Pumps and Controls Upgrade NOAA Hollings Marine Laboratory 331 Fort Johnson Rd

Charleston, SC 29412

GENERAL

The Department of Commerce (DOC)/National Oceanic Atmospheric Administration

(NOAA)/ the National Ocean Service (NOS)/ Hollings Marine Laboratory (HML), located at 331 Fort Johnson Road, Charleston, SC is a federal research laboratory housing five (5) scientific business partners. The HML is a 117,000 square foot laboratory facility which includes laboratories, office spaces, a nuclear magnetic resonance (NMR) facility and an aquaculture facility.

OBJECTIVE

The Hollings Marine Laboratory has a requirement to replace the facilities two outdated and unreliable existing skid mounted duplex fuel pump sets, fuel monitoring system and all associated FSC controls. This system is located inside the buildings mechanical room on the first floor where the chilled water loop system is located. This duplex fuel pump set and controls, serve as the buildings Mission Critical Fuel Supply and should be kept to a comprehensive, integrated, project-matched fuel management system. The fuel pump system is responsible as the laboratories main supply source during loss of power for the backup diesel generators and dual fuel boiler system, providing critical applications when the buildings demand for the highest reliability and dependability is essential. The necessity to provide emergency backup electrical during the buildings loss of main power, relies on an efficient and uninterrupted fuel delivery system, that can functionally provide filtration, monitoring, and storage. Historically the current fuel transfer system has shown to be unreliable and this upgrade will reestablish increased reliability and mitigate any potential loss of significant research due to an inoperable fuel transfer system. The proposed replacement of the buildings fuel transfer system and associated equipment will extend emergency support system resilience and ensure the operational safety of the equipment and research.

QUALIFICATIONS

The company/contractor must show competency and experience in the operation, maintenance, controls and service/repair of fuel delivery and generator backup systems that operate in medium industrial, commercial, institutional, medical and/or academic facilities.

CERTIFICATIONS

The Contractor shall provide proof that personnel performing work under this contract have valid state or local license or certification for generators covered under this contract. Persons performing maintenance shall have participated in a Certification Program within the last 12 months.

KEY CONTRACTOR PERSONNEL

Contractor’s key person or personnel list shall be provided to the Contracting Officer and Contracting Officers Representative (COR) fifteen (15) days prior to the start of the contract and shall be updated when approved changes are made.

The servicing contractor will perform the elements of this statement of work with factory trained, skilled, professional technicians, which are familiar with inspection, maintenance and repair procedures. Evidence of the above requirements shall be included with the vendor's quote.

SCOPE OF WORK

The Contractor shall Provide Service for Demolition, Supply, and Installation:

A. Equipment shall be designed, constructed, and installed in accordance with the best practices of the trade, and shall operate satisfactorily when installed per the buildings current operational design and capability

B. The Contractor shall be responsible for the entire upgrade and associated verification/testing C. The Contractor should provide a designated Project Manager to oversee every aspect of the project from start to finish

A. Demolition and Installation

1. Drain lines back to existing fuel oil storage tank

2. Disconnect, remove, and dispose of (2) existing fuel oil pump sets

3. Offload, set, and install (2) new duplex pump sets on existing concrete pad

4. Connect (2) new duplex pump sets to existing steel fuel oil piping

5. Making final fuel oil connections

6. Install new Fuel/Water Separators on all Generators on location

7. Disconnect and remove existing Automatic Tank Gauge

8. Install new aboveground storage tank level probe and interstitial leak detection switch in existing aboveground storage tank

9. Mount new automatic tank gauge in same location

10. Reconnect existing control / power wiring to new pump sets

11. Reconnect existing wiring to new automatic tank gauge, level probe, and interstitial leak detection switch B. Recommissioning and Testing

12. Verify fuel supply

13. Inspect all fuel lines

14. Obtain Fuel Samples for testing

15. Test Run Generators

16. Provide NFPA 110 Load Banking on all Generators

17. Visually Inspect while loaded runs are occurring

18. Document Load Bank and report any deficiencies

19. Verify proper operation of Fuel pumps

20. Verify proper operation of Fuel System Modules

21. Document and correct any deficiencies

22. Provide Owners Training and Startup Training for new Fuel System

C. FUEL SYSTEM MODIFICATIONS

I. Equipment

1. (1) Automatic Tank Gauge with Magneto strictive Level Probe, Interstitial Leak Detection Switch, Color Touchscreen Display, Printer, 16-Input Universal Interface Module, and RS-232 Communication

2. (2) Duplex Pump Sets each with 5GPM Cast Iron Supply Pumps, 1/2HP Motors, Skid Leak Sensor, Relay Based Pump Controls, Door Mounted Disconnect, Control Power Transformer, Pump Running

3. Indicator, Basket-Type Inlet Strainer, Differential Pressure Switch, Automatic Rotation on Call for Fuel, Check Valve on Outlet, Loss of Flow Sensors, Pressure Relief Valve on Outlet, Hand Off Auto Switch,

4. 4” Inlet Vacuum Gauge, 4” Outlet Pressure Gauge, Dry Contacts for Pump 1 Fail / Pump 2 Fail / Skid Leak / Strainer 1 / Strainer 2, and UL508A Labeled

5. (4) 1 1/2" Manual Ball Valves

6. (3) Fuel/Water Separator kits

7. **If Required a Temporary Generator with included cables and connections for the duration of the modifications and recommissioning** Pump and Motor Assemblies:

A TEFC motor and positive displacement pump with cast iron housing shall be provided. Pumps that have aluminum, brass, or bronze housing or rotors or centrifugal pumps are not acceptable. The pump shall be an industrial type intended for continuous heavy-duty service.

Fuel/Water Separators:

A single filter element shall provide both particulate and water removal at each of the three generators. Filtration provided to a minimum 10 microns.

Element Replacement:

No special tools required to change the filter.

Filter Monitoring:

Filter shall have a differential pressure switch piped across it to indicate when the filter needs to be changed. The switch shall provide indication on the main filtration control cabinet to alert operators and sound a horn. The differential pressure switch shall provide clear indication of strainer basket status with the use of a tri-colored scale plate with green denoting "clean," yellow denoting "change," and red denoting "dirty" strainer. This shall have one-piece cast-iron body and shall be suitable for pressure to 200 psi.

Control Panel:

a) NEMA 1(Indoor) enclosure with single point power connection, fused main disconnect and UL 508A label

b) Power rating: 460 VAC, 3 PH, 60 HZ.

c) Circuit breakers and motor starters with overload for each motor

d) HOA switch and pump running light for each pump

Filtration control hardware upgrades shall be based on current systems FSC controller and be capable of redundant Node net communication to transfer pump controllers, day tank controllers, or other FSC-based control panels. In the event of program loss or corruption, the program shall be uploaded from an SD card provided by manufacturer or contractor.

Safety Interlocks:

Provide safety interlocks to shutdown pump when a "leak" is detected.

Operator Interface:

Operator interface shall be PLC touch screen. Touch screen shall have a bright TFT display with full 256-color support. Image resolution shall be a minimum of 480 x 272-pixel display. Touch screen shall interface with the buildings current automation systems via Ethernet or BACnet IP. At a minimum, the following indications, alarms, control switches and pushbuttons shall be provided:

· Alarm Silence, Manual Reset, Lamp/Alarm Test Pushbuttons

· Pump "Hand-off-Auto" control switch

· "Pump On", indicator

· "Filter Saturated", "Filter Water Level High" and "System Basin Leak Detected" Alarms The printer shall automatically, or manually, print:

· Current inventory

· Time/date

· Gallons of the last 7 deliveries

· Last 7 daily consumptions

· Last 5 weekly consumptions

· Last 10 time/date stamped alarms Automatic Pump Safety Integrity Check Test:

The control system shall include an EEPROM-backed, real time clock and must be capable of automatically energizing the filtration pump once every day with a test. This is to verify filtration suction piping integrity, pump prime, and verify pump operation. Once the pump has been operated and proved operational, the test shall be recorded in the controller memory with a time/date stamp for later verification. If the pump fails the test, the control system shall generate an audible and visual alarm and log the "Failed Pump" condition.

D. TANK GAUGING AND LEAK MONITORING SYSTEM

General: Ensure tank monitoring system capable of sensing leaks in the tank and the associated piping.

Leak Detection:

As required and where necessary provide, replace or install leak missing or defective detectors in the annular space within the double wall tank (the piping sump and/or floor or vault below the storage tank as shown on any drawings). The leak detectors shall be solid state and discriminate between oil and water, display the leak with (2) LEDs on its indicating transmitter, and send an appropriate alarm signal to the tank gauge. All leak detectors shall be intrinsically safe, have continuous electronic checking, fail safe to an alarm condition, and have indicating transmitters with a magnetic test mechanism at grade level to exercise the sensors and check the tank gauge response. Tests that bypass the sensors or rely only on electronic simulation are unacceptable.

E. TANK LEVEL AND LEAK MONITORING SYSTEM INSTALLATION

A. Install in strict accordance with the manufacturer's recommendations, National Electrical Code NFPA 70, and NFPA 30A.

B. Electrical work shall be rated for hazardous area as required.

C. The leak monitoring system installation/modification shall be inspected and approved by the equipment supplier or its certified contractor. The leak monitoring system supplier shall submit a comprehensive check-list of quality and safety items critical to the system and verify that the installation has been in accordance with these standards and applicable fire and environmental codes.

F. ALARM AND EVENT LOGS

The control system shall include a 200 alarms, events and operator actions memory minimum. Provide an alarm display page for viewing the most recent eight alarms/ events with scrolling capability to view the complete 200-point alarm/ event memory. Each event and alarm condition must be displayed with a distinct, descriptive, English language description and time and date stamp. New alarms shall trigger the common alarm output relay. Events shall be recorded but shall not trigger an alarm. A dedicated alarm silence button shall silence the alarm output. The control system shall record and annunciate the following alarms: pump thermal overload, pump loss of flow, pump set failure, day tank leak, day tank high level and day tank low level. The control system shall record the following events: pump started, pump control switch in “off” position, pump set prime test OK, and pump selected as lead.

G. QUALITY ASSURANCE INSPECTION, LABELING AND TESTING:

The control cabinets and all above associated mentioned equipment shall be manufactured in accordance with UL508A. Simply supplying UL recognized individual components is not sufficient. The assembled control cabinet as a whole must be inspected for proper wiring methods, fusing, etc., and must be labeled as conforming to UL508A. Inspection and labeling shall be supervised by UL or other OSHA approved Nationally Recognized Test Lab (NRTL). The system must be manufactured by a nationally recognized trade union (I.B.E.W. or similar trade union). Lack of an NRTL certified UL508A wiring methods inspection and label or lack of a trade union label will be grounds for rejection.

Pump sets must be fully tested prior to shipment. Testing shall include both a pressure and vacuum testing period. First, the complete pump set shall be pressure tested to rated pressure using an air pressure source. The test shall confirm that the pump set piping system can maintain rated pressure for four hours. Next, the complete pump set shall be brought to a vacuum greater than 25" Hg. The test shall confirm that the pump set piping system can maintain vacuum for four hours. Following a pressure and vacuum test the pump set shall be given a full operational test. The pump set shall be connected to a fuel oil supply and return. The pump set shall be operated normally. Motor amps shall be noted at no load and full load for each motor. The motor amps shall be within 10% of rated motor amps. During the test the relief valve shall be set and tested. Operation of pump set instrumentation shall be tested. A copy of the test procedures shall be sent to the consulting engineer and owner. The owners and or the consulting engineer, at their discretion, shall observe this and all other tests. A certificate of factory testing, together with a copy of the wiring and arrangement diagrams shall be placed in the control cabinet prior to shipment.

H. COMMISSIONING

A. Before activating the system perform these steps:

1. Flush system piping back to existing fuel oil storage tank to remove any debris and foreign matter in piping prior to filling tank for the first time. Service all system filters and screens and dispose of fuel in accordance with EPA and NFPA regulations after flushing.

B. Perform a complete system commissioning in accordance with the approved commissioning plan.

I. FIELD QUALITY CONTROL

A. Test fuel distribution system according to NFPA 30. Replace leaking joints and connections with new materials.

B. Test and adjust fuel management and leak monitoring systems controls and devices. Replace damaged and malfunctioning controls and devices.

C. Submit reports of test and procedures in writing to the Facilities Manager and COR.

J. DEMONSTRATION

A. Train Owner's maintenance personnel on procedures and schedules related to start-up and shutdown, troubleshooting, servicing, and preventive maintenance.

B. Contractors of equipment suppliers for the fuel pumps, and leak monitoring system shall provide necessary training and technical support to the Owner so that the Owner may properly operate and maintain the systems.

SAFETY

Contractor employees shall immediately upon arriving to the job site; check-in with Facilities Support Staff, Facility Manager, or Building Receptionist at the front desk and immediately prior to their departure from the job site shall check-out with Facilities Support Staff and or the Receptionist at the front desk. During afterhours callbacks; the Contractor employees shall check-in with the Facility Manager.

A copy of the service ticket with the complete description of work performed must be left with the Facility Manager or Facilities Support Staff after the visit. If further labor and/or material are required to complete the repair, the technician will advise the on-site representative before any modification is conducted. Each technician will be trained in the following:

1. Lockout – tag out

2. Electrical safety – high voltage

3. Hazardous communications

4. Personal protective equipment

5. Fall protection

The Contractor shall provide and ensure that all personnel at the work site wear the safety devices/apparel described below when working on the generator Systems.

6. Approved back support and protective devices

7. Eye protection in compliance with ANSIZ87.1. -1968.

8. Approved hearing protection

9. Approved hand protection

10. Other safety devices/apparel when conditions warrant

The Contractor shall furnish documentation as directed by the Contracting Officers Representative (COR) of the completion of the approved safety training of equipment operators and other personnel. The safety training shall comply with all OSHA standards and a sample program shall be submitted to the Contracting Officers Representative (COR).

A. The Clients Safety Officer reserves the right to inspect all areas for safety violations at its discretion, direct the Contractor to make immediate improvement of necessary conditions and/or procedures, and/or stop the work if other hazards are deemed to exist.

B. In the event that the Client Safety Officer should elect to stop work because of any type of existing safety hazards after the Contractor has been notified and provided ample time to correct, the Contractor shall bear all costs for eliminating the hazard(s) and shall not be granted compensation for the work stoppage. The Contractor shall pay all additional expenses.

C. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the performance of the contract. The Contractor shall take all necessary precautions for safety of, and shall provide reasonable protection to prevent damage, injury or loss to persons, properties, equipment and vehicles.

D. The Contractor shall, without additional expense to the Client, be responsible for obtaining and renewing all necessary licenses and permits. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public and the property of others. In addition, the Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

E. The Contractor shall comply with all applicable revisions, additions, changes and/or upgrades to any Federal, state, and municipal laws, codes, and regulations which are in effect on the date of contract and which affect the performance of the work.

PRE-BID SITE VISIT

All vendors are highly ENCOURAGED to attend a pre-bid site visit at Charleston Laboratory. Even though not mandatory, more weight will be given in the bid evaluation for those in attendance. The site visit time and date will be upon request. During the site visit, prospective vendors will have the opportunity to review engineering drawings and inspect locations around the facility where the duplex fuel pump systems and all associated equipment operate. The Facility Manager, Contracting Officers Representative (COR) or Facilities Support Staff will be available to answer questions during the site visit.

PERSONNEL

The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens. The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at Hollings Marine Laboratory. The contractor is responsible for completing a security investigation on all employees working at the Hollings Marine Laboratory in connection with this contract.

CONDUCT OF CONTRACTOR PERSONNEL

The contractor’s employees are subject to and shall observe and comply with applicable regulations, policies, and procedures. Contractor employees shall not enter restricted areas in accordance with security regulations and safety policies. The Contractor shall be responsible for the selection, certification, assignment, supervision, management, and control of employees in the performance of all contract work. The removal from the job site of any employee shall not relieve the Contractor of the requirement to provide enough personnel to perform the terms and conditions of the contract. The Contractor’s employees shall not use offices, rooms, work areas, etc. for their own use. When a task is completed, such employees shall immediately leave the area. Contract personnel shall not use or operate telephones, radios, computer terminals, or any other Government or privately-owned equipment or property without the express permission of the COR. The Contractor’s employees shall not disturb papers on desks, nor open desk drawers or cabinets. Breaks shall not be spent in offices or room areas, but taken only in the assigned rest areas. The Contractor’s employees shall not loiter in any working, patron, or other unauthorized areas. While waiting for transportation, or while on work breaks, they shall not block or impede movement on ramps, doorways, corridors or walkways.

SECURITY REQUIREMENTS

Contractor employees shall comply with all security requirements. Copies of pertinent policies, regulations, and procedures will be provided to the Contractor upon request. Fifteen days prior to the contract start date, the Contractor shall submit to the Contracting Officer and or the Contracting Officers Representative the full name and any alias, address, city and state and date of birth of each employee hired to work on this contract. This employee list shall be constantly kept up-to-date. The Contractor shall fill out any questionnaires or other forms as may be required by the Government for security purposes. All Contractors will be required to register at front desk and receive a temporary pass for one day and, if needed, a door pass card will also be provided.

WORK SCHEDULES/SHIFTS

The Contractor shall accomplish all work for the Hollings Marine Laboratory during the hours of 0700 and 1600 Monday through Friday, excluding Federal Holidays. This allows the flexibility for the contractor to schedule 8 hours of work during a time when Hollings Marine Laboratory staff will be at the facility.

DELIVERABLES

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

331 Fort Johnson Rd Charleston, SC 29412 (808) 295-3822

GUARANTEE OF WORK

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk every morning and receive a temporary pass for one day. At the end of each day, temporary day pass shall be turned in and appropriate sign out procedures will be conducted.

2. The front desk personnel will have you read a brief statement concerning the EMS, the Facility Manager or designated maintenance staff member will convey to the contractor any other items that need to be done to protect the Hollings Marine Laboratory and the environment issues we have.

IT SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

The contractor shall not have access to any government owned equipment or be furnished government privileged information. All hardware and software provided in this contract will become the property of the government.

The contractor shall only supply software, product license and will not require the use of any contractor owned equipment. The contractor will not have remote access to any government owned equipment. The software and hardware related to this acquisition will be incorporated into an existing government Certification and Accreditation (C&A) or Assessment and Authentication (A&A) package.

The contractor shall provide all supporting documentation or a reference to obtain the necessary material which describes the security capabilities, the design and development processes and the testing and evaluation procedures used by the product or services being provided for this acquisition.

The contractor shall provide all supporting documentation or a reference to obtain the necessary material which describes all product or service updates and enhancements as they are implemented. For example, the product or service supporting documentation could be the user and system administrator guides, which document the functional properties of the security controls employed and allow for the analysis and testing of the security controls.

POINT OF CONTACT

The Facilities Manager will serve as the primary Point of Contact for specific questions concerning this Statement of Work (SOW). For any questions concerning the equipment or for site visit, please contact Richard Sparkman, Facility Operations Supervisor, at (808) 295-3822 or through email at Richard.Sparkman@noaa.gov.