SOW -HEAT TREATMENT SERVICES FRCSE.docx

Attachment #1

HEAT TREATMENT SERVICES STATEMENT OF WORK

06 August 2024

STATEMENT OF WORK

HEAT TREATMENT SERVICES FOR

FLEET READINESS CENTER SOUTHEAST (FRCSE)

Submitted by: Melanie Baumgartner Contracting Officer’s Representative, JAX HJ45000Digital Signature:

Alternate Contracting Officer’s Representative: Theresa Eigenbrode, JAX HJ45000 Approved by: Digital Signature:

DISTRIBUTION STATEMENT C: DISTRIBUTION AUTHORIZED TO U.S. GOVERNMENT AGENCIES AND THEIR CONTRACTORS FOR ADMINISTRATIVE OR OPERATIONAL USE, 15 OCTOBER 2018. OTHER REQUESTS SHALL BE REFERRED TO FLEET READINESS CENTER SOUTHEAST (FRCSE), ACQUISITION AND PROCUREMENT GROUP, NAS JACKSONVILLE, 101 WASP STREET, BLDG. 229, JACKSONVILLE, FL 32212. 

1. SCOPE

The Fleet Readiness Center Southeast (FRCSE) is an industrial facility that reworks, repair, and overhaul various aircraft, engines, and components. As a result of working in an industrial environment, FRCSE requires off-site heat treatment services to support these operations. This Statement of Work (SOW) defines the heat treatment services required by FRCSE.

Security Program

b. MIL-STD-1537C Electrical Conductivity Test for Measurement of Heat Treatment of Aluminum alloy (Eddy-Current Method) (Attachment A)

2.2 APPLICABLE FRCSE INSTRUCTIONS AND NOTICES

a. LPS 1020: Heat Treatment of Metallic Materials and Components Local Process Specification (Attachment B)

b. LPS 1025: Heat Treatment of Low Alloy Steels (Attachment C)

c. LPS 1030: Heat Treatment of Aluminum Alloys (Attachment D)

2.3 OTHER APPLICABLE DOCUMENTS

2.3.1 Certifications: The contractor shall be certified ISO9001:2015 and AS9100 Rev D (2016) (Quality Management Systems), for heat treating and related services for ferrous, non-ferrous, and special application alloys for aviation, space, and defense applications.

2.3.2 Standards: The contractor shall comply with the applicable:

2.3.2.1 Aerospace Material Specifications (AMS)

a. AMS 2658: Hardness and Conductivity Inspection of Wrought Aluminum Parts

b. AMS 2759/3: Heat Treatment Precipitation-Hardening Corrosion-Resistant, Maraging, and Secondary Hardening Steel Parts

c. AMS 2759/4: Heat Treatment Austenitic Corrosion-Resistant Steel Parts

d. AMS 2759/5: Heat Treatment Martensitic Corrosion-Resistant Steel Parts

e. AMS 2759/11: Stress relief of Steel Parts

f. AMS 2728: Heat Treatment Wrought Copper Beryllium Alloy Parts

g. AMS 2769: Heat Treatment of Parts in a Vacuum

h. AMS 2771: Heat Treatment of Aluminum Alloy Castings

i. AMS 2801: Heat Treatment of Titanium Alloy Parts

2.3.2.2 American Society for Testing and Material (ASTM)

a. ASTM A681: Standard Specification for Tool Steel Alloys

b. ASTM E18: Standard Test for Rockwell Hardness of Metallic Materials

c. ASTM E1004: Electromagnetic (Eddy-Current) measurements of Electrical Conductivity

2.3.2.3 Society of Automotive Engineer (SAE)

2.3.2.4 Occupational Safety and Health Association

a. OSHA Standard Number 1910.132: Occupational Safety and Health Standards / Personal Protective Equipment Footnotes:

Note:

a. These applicable documents may be revised during performance of the contract. The contractor shall comply with the latest version.

The contractor shall provide all labor, supervision, tools, equipment, supplies, and any other necessary items required to properly process the Items FRCSE identifies as requiring heat treatment processing.

The Contractor shall be responsible for pickup and return of the Items to FRCSE. Heat treatment orders will be placed based on an as needed basis.

Note: The Government requires the Contractor to be located within 30 miles of the NAS Jacksonville, FL, FRCSE in order to have the option to deliver and pick up Expedited Items.

The government Technical Point of Contract (TPOC) on site will assist the contractor’s understanding of tasks as needed. All services shall be performed by skilled/qualified contract employees, hereinafter called the contractor.

The TPOC-assigned tasks will identify the urgency of the request by providing a required return delivery date. The contractor shall immediately notify the TPOC if a required return delivery date will not be met. Notification shall include the extent of and reason for delay.

3.1.2 TRAVEL

No travel is required.

3.1.3 CONTRACTOR REPORTING REQUIREMENTS FOR ALL FRCSE SITES

The contractor shall comply with the following reporting requirements.

a. Contractor Operations Security (OPSEC) Plan: The contractor shall develop, implement and maintain a facility level OPSEC Program to protect critical information to be used at the facility during the performance of this contract. A Draft OPSEC Plan shall be submitted to FRCSE Industrial Security Department, within 90 days of contract award. A Final OPSEC Plan is due 45 days from the date that the Draft OPSEC Plan is approved. Reference CDRL A001 Operations Security (OPSEC) Plan.

FRCSE Jacksonville Core working hours are 0600 to 1530 Monday-Friday. The Contractor shall provide the services and staffing necessary to successfully perform tasks specified in this SOW.

3.1.4.2 Federal Holidays:

Normally, the contractor will not provide services on the following Federal Holidays:

FEDERAL GOVERNMENT HOLIDAYS:

When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday observance. There are occasions when the FRC reduces operations in conjunction with the following holidays: Thanksgiving Day, Christmas Day, and New Year's Day which encompass additional non-holiday workdays and weekends. When such a notice is given, the contractor shall modify their support level for the reduced operations.

3.1.4.3 Installation Closure:

When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a government facility without oversight from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.5 SUBCONTRACTORS

Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.6 MANAGEMENT OF CONTRACTOR PERSONNEL

The Government will neither supervise contractor employees, nor control the method by which the contractor performs the required tasks. The contractor shall manage its employees and guard against any actions that are of the nature of personal services or give the perception of personal services.

3.1.7.1 POST AWARD CONFERENCE (PAC)

The contractor shall participate in a PAC which will be held after contract award. The PAC date shall be coordinated between the contractor and the PCO. The contractor shall be prepared to discuss its proposed mobilization approach with the government team. The purpose of the PAC is to introduce contractor and government personnel, discuss details of the upcoming effort and resolve any concerns that may arise as a result of the discussion. The conference will be held virtually or at the government's facility in Jacksonville, FL.

3.2 SECURITY

All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAVINST 5510.30C. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Defense Counterintelligence and Security Agency. The Contractor shall provide FRCSE Security Office with the applicable forms for CAC application once contractor is eligible. The FRCSE Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eAPP or existing Defense Information Security System (DISS) record, in such cases, the Contractor employee may not perform work on the Contract.

The Contractor Facility Security Officer (FSO), or equivalent, (if applicable) shall pre- screen all potential employees for the contract in DISS. The Contractor shall not submit to the Government for processing documents concerning an individual with a past unfavorable determination or denied/revoked eligibility. Furthermore, if the Contractor submits documents concerning an individual with “No Determination Made” recorded in DISS, the individual, if employed by the Contractor, will not be granted a Common Access Card (CAC), but instead will be issued a 30-day visitor pass for access to the base. The pass will need to be renewed until final adjudication by Defense Counterintelligence and Security Agency (DCSA) Consolidated Adjudication Services (CAS). If it is determined that the “No Determination Made” will result in extended delays in CAC issuances; The Government Security Office may determine the individual ineligible for access within FRCSE facilities and the Contractor will need to provide a suitable replacement. In the event a prospective Contractor employee has an incident report on record in DISS, the Contractor shall exercise due diligence and investigate the underlying basis for the incident report, and the Contractor shall use sound judgment to determine whether the individual is trustworthy and suitable to provide support under the contract, thereby warranting submission of the required documents to the Government for processing immediately. If change in personnel occurs, the Contractor shall provide updated Visit Authorization Letter (VAL) or DISS visit request. The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with NISPOM Rule (32 CFR Part 117), National Industrial Security Program Operating Manual (NISPOM), and SECNAVINST 5510.36B. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as Controlled Unclassified Information in accordance with DoD Instruction 5200.48, Controlled Unclassified Information (CUI).

Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified Information (CUI). available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement(s):

PUBLIC RELEASE. Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through: Commander, FRCSE Security Office, 101 Wasp Street, Building 229 NAS, Jacksonville, FL 32212.

3.2.1 CITIZENSHIP REQUIREMENT

All contractor personnel performing work for the FRC shall provide proof of United States citizenship.

3.2.2 INVESTIGATIVE REQUIREMENTS

a. After providing citizenship proof, the individual shall submit to a full security back- ground check prior to being given access to the FRC computer network IAW DODM 5200.02 Procedures for the DOD Personnel Security Program of 3 April 2017, SECNAVINST 5510.30C DON Personnel Security Program, FRCSEINST 5510.14 Information, Personnel and Industrial Security Procedures and FRCSEINST 5510.15B Electronic Key Management System Documentation and Storage.

b. Unclassified: All Contractor personnel shall be eligible to perform Non-Critical/ Sensitive work as defined by DoDM 5200.02 Personnel Security Program and SECNAVINST 5510.30C DON Personnel Security Program. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the DCSA. The Contractor shall provide FRCSE Security Office with the applicable forms for CAC application once contractor is eligible. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor’s e-APP, in such cases, the Contractor employee may not perform on the Contract.

c. Classified: The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated IAW DoD 5220.22-M, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

3.2.3 COMMON ACCESS CARD (CAC) / PUBLIC KEY INFRASTRUCTURE (PKI), SYSTEM AUTHORIZATION ACCESS REQUEST NAVY (SAAR-N)

3.2.3.1 SAAR-N:

All contractor personnel requiring access to Government IT systems shall have approved forms on file, and complete required Annual Information Awareness Training pursuant to applicable clauses.

3.2.3.2 COMMON ACCESS CARD (CAC) / FRC BADGES:

Only authorized Contractors will receive U.S. government Common Access Card (CAC) and FRCSE badge. This is verified by the submission of the VAL containing all first, middle and last names of all eligible Contractors assigned to perform contract duties within FRCSE facilities or a Defense Information System for Security (DISS) visit request. The CAC shall be the principal identity credential for supporting interoperable access to installations, facilities, buildings, controlled spaces and government IT systems. Upon receipt of the DEERS Enrollment DD Form 1172, the Contractor will initiate the request for the contractor to complete a Standard Form 86 (SF 86, Questionnaire for National Security Positions). An SF 86 will not be required for an individual currently holding a valid national security clearance. A Tier 3 background investigation or equivalent is required for issuance of the CAC with full access. The CAC and FRC Badge may be issued granting facility access only upon favorable return of the Federal Bureau of Investigation (FBI) fingerprint check, confirmation of no existing adverse information in the DISS and submission of a completed SF 86 application. The CAC will be updated with full access (facility and IT systems) upon return of a favorable determination on the Tier 3 background investigation from the DCSA CAS.

3.2.4 INFORMATION SECURITY (INFOSEC):

Information or data that the contractor accesses shall be handled at the appropriate classification level, including unclassified information, which shall be handled as “Controlled Unclassified Information (CUI)”. Distribution is authorized to the FRCSE and supported Activity only. The contractor shall safeguard all Sensitive Information, and CUI. The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and SECNAVINST 5510.30C DON Personnel Security Program. All contractor facilities shall provide an appropriate means of storage for CUI and materials. All CUI shall be appropriately identified and marked as ”Controlled Unclassified Information” in accordance with DoDM 5200.01, Information Security Program: Controlled Unclassified Information (CUI) Volume 4 (enclosure 3).

3.2.4.1 Marking:

All documents shall have the appropriate distribution statement in accordance with DoD Instruction 5230.24, Distribution Statements shall be referred to FRCSE Security Office, 101 Wasp Street, Building 229 NAS, Jacksonville, FL 32212.

3.2.4.2 Public Release:

Any CUI pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release through FRCSE Security Office, 101 Wasp Street, Building 229 NAS, Jacksonville, FL 32212.

3.2.4.3 OPSEC:

The contractor shall comply with activity OPSEC program instructions, guidance and contribute to organization-level OPSEC efforts. The contractor shall include OPSEC as part of its ongoing security awareness program and take all required activity OPSEC training. Training certification records should be forwarded initially and annually to the FRCSE Industrial Security Department. The contractor shall protect identified critical information, sensitive unclassified information and activities, which, if divulged, could further compromise classified or sensitive information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission. Reference CDRL A001.

The contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Presidential Memorandum 28 (NSPM 28), and at a minimum shall include:

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts; include OPSEC as part of its ongoing security awareness program; take all required Agency training; be responsive to the Supporting OPSEC Manager on a non-interference basis; and protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the Requiring Office (RO) and contractor in support of the mission.

The contractor shall provide Heat Treat Services, Inspection/Hardness/Conductivity Testing, Certification of Conformance, and Furnace Charts in accordance with the certifications and standards outlined in Section 2.0 Applicable Documents.

If the contractor is unable to heat treat the Items/s for any reason, the contractor shall notify the FRCSE TPOC, via electronic email, within 24 hours of discovery for disposition instructions.

3.3.1.1 Heat Treatment Services:

FRCSE shall determine items in need of Heat Treatment services. The TPOC shall contact the vendor to arrange pick up of items needing off-site heat treating at the contractor facility. Items will be picked up and dropped off at the following address:

Fleet Readiness Center Southeast 101 Wasp Street Jacksonville, FL 32212-0016 Attn-Bonded Material Storage (BMS) / BLDG 101/columnA16 POC: Sonseeah (Seeah) Meeker, 904-790-4482 Alternate POC: Jimmy Britt 904-790-4301 or DJ Fiordiliso 904-790-5421 TPOC/Manufacturing Direct Email: frcse_manufacturing@navy.mil

If the contractor is unable to pick-up the same day items marked as Expedited that the government has ready for pick-up before noon, the government reserves the right to deliver the item to the contractor facility for heat treatment.

Heat treatment services include:

a. Aluminum/Steel/Titanium/Beryllium Copper heat treating

b. Precipitation and Age hardening

c. Vacuum heat treating (tempering, hardening, high pressure quenching)

d. Hot oil quenching

e. Solution heat treating

f. Water quenching

g. Neutral hardening

h. Hardening and tempering

i. Carburization

3.3.1.2 Inspection/Hardness/Conductivity Testing: The contractor shall provide Inspection/Hardness testing in accordance with ASTM E18 (Standard Test for Rockwell Hardness of Metallic Materials). The contractor shall provide Conductivity Testing with ASTM E1004 (Electromagnetic (Eddy-Current) measurements of Electrical Conductivity), MIL-STD-1537 Electrical Conductivity Test for measurement of heat treatment of aluminum alloy, (Eddy-Current method), AMS 2658 Hardness and Conductivity Inspection of wrought Aluminum parts, LPS 1025 Heat Treatment of Low Alloy Steels and LPS 1030 Heat Treatment of Aluminum Alloys.

3.3.1.3 Certifications of Conformance: A Certificate of Conformance will be required for all items sent to contractor under this contract.

3.3.2 DELIVERY REQUIREMENTS.

3.3.2.1 Delivery Documentation:

The contractor shall provide the following information for each Item furnished to the contractor for services

a. Government Supplied Heat Treatment Processing Form will be provided for each item to be heat treated. The form will be signed by the contractor’s courier upon picking up each item at FRCSE for treatment and delivering each item when treatment is complete.

b. Inspection/Hardness/Conductivity test results

c. Certifications of Conformance

d. Furnace Charts-which include Copy of the heat treatment recipe, Process temperature chart from start to finish, Heat treatment process logs (Equipment used, Temperature, Soak Time, Quench (Air, Oil, Water, Furnace, Gas))

3.3.2.2 Delivery responsibilities:

a. Once an order has been identified, the TPOC will contact the contractor to arrange for pick-up of the items needing off-site heat treatment at the contractor’s facility.

b. The contractor shall complete the required services, notify the TPOC via electronic email upon completion, and return the Item back to FRCSE within five (5) business days of receipt of the Items for normal heat treat services.

On some occasions, FRCSE will require the Contractor to Expedite the completion of heat treatment services in three (3) business days.

For all Expedited Orders the contractor shall notify the TPOC immediately upon completion and return the Items back to FRCSE within three (3) business days of receipt of the Items.

d. The TPOC will be responsible for tracking all orders placed and the total number of hours used for processing, for all items that are sent to and received back from Contractor.

e. If the Contractor is unable to heat treat the Item/s for any reason, the Contractor shall notify the TPOC within 24 hours of discovery for disposition instructions.

3.4 GENERAL SAFETY REQUIREMENTS:

The contractor shall comply with applicable federal, state and local codes and standards, including safety and occupational health requirements. The basis for safety will be technical OSHA Rules, Regulations & Instructions related to equipment and contractor employee health and safety as per the Department of Labor (DoL) and local state OSHA Rules, Regulations & Instruction, including 29 CFR 1910, and any other directive related to employee safety. The contractor is responsible for ensuring its employees comply with safety requirements.

In the event of an incident, the contractor shall immediately contact appropriate local emergency responders.

a. The contractor shall report within two hours to the TPOC or the COR all available facts relating to each instance of actual or threat of damage to government property or personnel.

b. If the government elects to investigate the incident, the contractor shall cooperate fully and assist the government personnel until the investigation is completed and all action items resolved

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