SOW HDE Lease and Rentals 032021.pdf

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STATEMENT OF WORK

RMDD & ESD Heavy Equipment Leasing and Rental

1. BACKGROUND

This is a Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity contract (IDIQ)for one base year and four one-year option periods to supply heavy equipment leasing and rental services in direct support of the Marine Air Ground Task Force (MAGTF), Training Directorate (MTD) mission and other respective Organizational Divisions aboard Marine Corps Air Ground Combat Center (MCAGCC), Twentynine Palms, CA. The contractor will provided heavy equipment to qualified U.S. Government heavy equipment operators. Leasing and rental equipment will be operated at a maximum level of 8 hours per day. All heavy equipment shall be safe and fully operational. *See Product List below

Range Management and Development Division (RMDD), MCAGCC Twentynine Palms, CA is approximately eleven hundred and eighty nine (1189) square miles of real estate, which consist of mainly Operational Training Ranges, Command Instruction Areas and Exercise Support Areas. Contained within this footprint are three hundred and three (303) miles of Main Service Roads (MSR’s) and 117 Miles of Alternate Service Roads (ASR’s). RMDD’s mission consists of maintaining and repairing all MSR’s/ASR’s, (41) Ranges, (10) FOB’s and (8) COP’s, (29) Training Areas, (1) Field Ammunition Supply Point and an Obstacle Course. Heavy equipment will be used in support of this mission.

Exercise Support Division (ESD), MCAGCC Twentynine Palms, CA provides military equipment and military maintenance support to effectively resource individual and collective live-fire, virtual and constructive trainings executed by Marine Air Ground Task Force Training Command (MAGTFTC).

Heavy equipment will be used in support of this mission.

2. SCOPE OF WORK

The contractor shall furnish all heavy equipment, maintenance services, repair services, and transportation to provide heavy equipment leasing and rental services as directed by RMDD and ESD. The contractor shall be responsible for complying with all applicable federal, state and local regulations including but not limited to Environmental Protection Agency (EPA) and California Air Resources Board (CARB) regulations.

During the period of distribution, the equipment listed on Attachment #1, will be required as needed on an IDIQ basis; in direct support of emergencies or additional mission requirements on-board the installation.

All short term IDIQ, rented heavy equipment may be required as needed daily, weekly and monthly.

Pricing on long-term leased equipment will be a Firm Fixed Price (FFP) based on the monthly annual rate. The pricing for IDIQ short-term rentals will be a FFP rate with applicable and separate FFP pickup and delivery fees.

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3. CONTRACTOR REQUIREMENTS

The contractor shall provide all essential services required for the maintenances of the heavy equipment, in accordance with (IAW) the Original Equipment Manufacturer (OEM) and commercial standards. All heavy equipment provided by the contractor must be a 2017 model year or newer and not have over 5,000 operation hours. All equipment must also meet the California emission standards and have the California authorized CARB registration stickers attached.

3.1 Delivery Inspections: Prior to the delivery of equipment, the contractor must conduct an equipment inspection to ensure there are: no mechanical malfunctions and the delivered equipment is operational.

Particular attention to inspecting the engine, transmission, brakes, lubrication, cooling system, tire pressure, battery fluid and charge levels, and all other essential IAW with OEM’s and commercial industry standards.

3.2 Equipment Condition: The contractor shall deliver heavy equipment fully operational, safe, and completely fueled, to the designated delivery location aboard MCAGCC. All equipment must be delivered on the confirmed delivery date. The contractor shall be responsible for providing drivers who will deliver and pick-up the equipment. The contractor must off load and on load heavy equipment for the Government. The contractor will call to coordinate pickup and delivery of equipment through the respective Contracting Officer’s Representative (COR). The Government receiving acknowledgment will be based on; the delivered equipment meeting the minimum acceptable standards. Acceptance of heavy equipment is contingent upon the contractor’s corrective action taken for serious discrepancy findings.

IAW OEM commercial standards, the spark arrester must be on all naturally aspirated engines. All factory guards shall be in place and in functional condition (i.e. engine compartment, radiator protection, rock guard for a main lift cylinder, etc.). Failure to pass equipment inspections and loss to the Government’s operational capacities may result in monetary penalties to the contractor.

3.2.1. Equipment Exterior and Interior Condition: The exterior and interior of the equipment must be free of excessive soil, rust and damage. The Government will document any minor discrepancies upon arrival. Due to desert environment conditions and the nature of long-term equipment leasing, the Government will not be held liable for normal wear and tear, to include the degradation of leased equipment exterior surfaces.

3.2.2. Safety items: Equipment must meet all safety and manufacturer requirements and have, as a minimum, the following safety features: seatbelts, view mirrors, view cameras (where applicable), windshield wipers, lights, brakes, horn and an audible reverse warning device (backup alarm) as per the commercial industry standards. The supplied heavy equipment must include a commercial industry standard fire extinguisher, mounted and accessible with current safety inspection tags.

3.2.3. Tires: Tires shall have load ratings in accordance with the vehicle Gross Vehicle Weight Ratings (GVWR). All tires on supplied heavy equipment, including the spare tire if equipped, shall have sound sidewalls, body and tire tread depth that must be at a minimum 50% or better than the OEM’s commercial standards for maximum tread wear.

3.2.4. Heating and Air Conditioning (A/C): Contractor shall ensure that heating and A/C systems remain in working condition at all times. Upon failure of the heating and A/C systems the contractor shall restore to full operation within three (3) days of notification. If the contractor elects to replace the equipment, the new equipment must meet the same commercial standards as the equipment

3 | P a g e replaced. Equipment wear and tear replacement will be an operational cost to the contractor and will not result in additional cost to the Government.

3.2.5. Closed Cab: Contractor shall ensure all requested equipment arrives with an industry standard enclosed cab to include windows, locking cab doors, and a sealed roof. All windows, doors, and roofs shall not be damaged and in serviceable condition with proper seals from inclement weather conditions.

3.3 Scheduling Repairs: The contractor shall schedule and coordinate with respective COR all heavy equipment preventative maintenance (PM) services within at least seven (7) working days prior. PM services must be performed under commercial and OEM standards. The contractor shall be responsible for all major wear and tear failures to all supplied equipment, including but not limited to bald/defective tires, engine, transmission, and any system operational malfunction.

3.3.1 Government at fault Repair Services: Per mutual agreement, all Government at fault repairs and damages must be submitted with a work order estimate, to the respective COR for review and approval of the Contracting Officer (CO). The work order must identify the findings with the materials and repair parts required for corrective action. Over and Above work, materials and repair part’s pricing shall be determined fair and reasonable prior to performance of the work. The Government has the right to purchase required supplies and repair parts from another source due to the lack of price reasonableness from the contractor. Any extended delays due the lack of immediate service and loss to the Government’s operational capacities may result in monetary penalties to the contractor.

3.4 Emergency Equipment Failure: If operational essential equipment fails to operate properly or needs major repair, the Government shall immediately cease operation of the equipment and notify the contractor within 24 hours. The contractor has one (1) day, including weekends, to respond and arrange for repairs of the equipment. If the equipment is non-operational for more than two (2) days, replacement equipment shall be provided at no additional cost to the Government. Normal wear and tear labor and repair costs will be the responsibility of the contractor.

3.4.1. Recovery and Replacement: Upon proper notification, the contractor shall recover disabled vehicles. This service should be available 24 hours a day, 7 days a week. If such recovery service is not available, alternatives at no cost to the Government must be organized and agreed to by the COR.

Recovery location will be at the location where the failure occurred. Any extended delays due the lack of immediate replacement and loss to the Government’s operational capacities may result in monetary penalties to the contractor.

3.5. Repairs During Business Hours: When conducting Preventive Maintenance (PM) & Corrective Maintenance (CM) onsite repairs, repair technicians shall conduct repairs during normal business hours.

Normal work hours are Monday through Friday from 0730-1600, excluding official holidays. The contractor shall discuss repair findings with the COR prior to executing such repairs. When repair technician finds an issue which requires corrective action during scheduled preventative maintenance, the contractor shall notify the COR prior to the approval and execution of the additional CM repairs. All repair technicians shall check in and out with Government personnel before and after repairs to discuss

4 | P a g e the restore to service findings. Upon completion of the repair assessment, the contractor must provide a repair estimates breakdown to include parts and labor.

3.6 PM/CM Scheduled and Unscheduled: The contractor shall perform both scheduled and unscheduled PM or CM services while making every possible effort to minimize equipment downtime. The contractor must be prepared to provide all parts, labor, tools and expertise necessary to complete required maintenance tasks. The contractor must be prepared with a PM parts inventory that supports the on-site maintenance services.

3.7 Damage Report: The contractor shall submit a detailed Damage Report and Quotation, which includes number of labor hours required, and repair parts pricing for the suspected damage caused by the Government. The damage report must be submitted to the respective COR for investigation and review prior to any authorization for repair form the Contracting Officer. All repair labor pricing for Government at fault repairs will be charged per the FFP contractual hourly rate. Replacement parts and material for Over and Above CM repairs, shall be determined fair and reasonable prior to performing the work.

Should it be determined the damage is a direct result of Government misuse or abuse, the Government will issue a task order as per the mutual agreement for those damages. The Government has the right to purchase required supplies and materials from other sources, due to the contractor’s lack of price reasonableness.

3.8 Accidents: The contractor shall provide an emergency contact sheet in the equipment that the operator can review and action in the event of an accident. The contractor must include at a minimum, contact information and procedures for handling the reporting of the accident.

3.9 Insurance: The contractor shall carry insurance to cover the cost of replacement or repair of equipment lost, stolen, or damaged through criminal acts, natural acts and hostile acts. Contractor coverage insurance will eliminate Government liability for the said above acts.

4. GOVERNMENT REQUIREMENTS

4.1 During the period of performance, the Government will be responsible for fueling heavy equipment.

During the equipment return process, the Government will top off all fuel tanks.

4.2 During the period of performance, the Government will assume responsibility for the replacement of all grader cutting edges and front-end loader bucket teeth. The Government will only use authorized matching replacement parts.

4.2 Daily maintenance inspection shall be provided by a qualified U.S. Government heavy equipment operator. The Government will record preventative maintenance examinations on all leasing and rental equipment and shall provide available documentation upon request.

4.2.1 Operator maintenance inspection: Inspections will consists of daily fluids checks (oil, hydraulic, transmission, coolant) adding if needed, and conduct a 360 degree walk around inspection.

The operator will inspect:

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a. Daily fluid level checks, (oil, hydraulic fluids, brake fluid, transmission fluid, and coolant) and top off fluid levels as needed.

b. 360 Degree visual walk around inspections.

c. Inspection of hydraulic lines for leaks and cracks.

d. Inspection of all Tires, pressure and wear.

e. Inspection of all attachments for serviceability and safety issues.

f. air filters as needed.

g. Inspection of all grease fittings after every 8 hours of operations.

h. Inspection as needed for lubrication to hinges or latches on panels or doors.

i. Inspection of battery fluid levels, corrosion and terminal link closures.

4.3 The Government will clean the equipment prior to the contractor pick up.

4.4 The Government shall not make any alterations or improvements to the equipment.

5. Quality Assurance Surveillance

The contractor’s performance shall be evaluated and monitored in accordance with the below table.

Outcome Performance Inspection Incentive

Stakeholder Outcome

PWS

Para.

No.

Standard Acceptable

Quality Levels

Inspector Method of Inspection, Frequency

Performance Incentive

Provide heavy mobile equipment that is operationally ready, safe, and reliable.

3.2

Equipment delivered for use will be ready to operate, in a and be reliable for continued use.

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use.

COR

100% Inspection

Continuous observation

Review of all customer complaints.

Positive

CPARS

evaluation

Deliver requested equipment within the stated time frame.

3.1, 3.2

Deliver the specific type or acceptable substitute equipment.

Deliver equipment on

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use.

COR

100% Inspection

Continuous observation

Positive

CPARS

evaluation

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Review of all customer complaints.

Perform required maintenance services to return the equipment to a fully operational condition.

3.3- 3.4

Upon notification of malfunction, repair equipment to fully operational condition.

95%; Be on site to commence repair work no more than 48 hours after notification.

95%; Make equipment operational and safe on the agreed upon date.

COR

100% Inspection

Continuous observation

Review of all customer complaints.

Positive

CPARS

evaluation

*Product Equipment List:

C L Item Description Qty Est Days

RATE

RTAMS Long Term Lease MTHLY RATE

ANNUAL

1 Front End Loader Fixed price - 12 month 2 365

2 Road Grader w/ESD Fixed price - 12 month 2 365

Off-Road Dump Truck/Track Dump Fixed price - 12 month 1 365

4 Compact Track Loader Fixed price - 12 month 2 365

5 Water Truck Fixed price - 12 month 1 365

6 Equipment Trailer Fixed price - 12 month 1 365

IDIQ Rentals RTAMS & ESD Daily-Weekly- Monthly

Annual Mid/Max

7 Tracked Excavator 30 day rate w/MID/MAX 2 1- 60 Days

8 Compact (Mini) Excavator

9 Front End Loader w/MID/MAX 1

1- 90 Days

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10 Backhoe

11 Dozer

12 Single Drum Vibratory Roller w/MID/MAX 2 1- 90 Days

13 Scraper, Self-Loader

1- 60 Days

14 Off-Road Dump Truck

15 Water Truck

ESD Long Term Lease MTHLY RATE

ANNUAL

16 Compact Track Loader Fixed price - 12 month 2 365

17 Wheel Loaders Fixed price - 12 month 2 365

18 Water Truck Fixed price - 12 month 2 365

19 Gov Fault Repairs As Needed ANNUAL

Gov Fault Repairs Sub-Clins AA-AB

FFP 2 365

AA LABOR - Per Hr MID/MAX

TBD 365

AB

OVER and ABOVE Repair Parts & Mat MID/MAX

TBD 365

*See Attachment #1 for the Heavy Equipment Technical Description*