SOW HAZMAT Refill Cassette Kit - Attachment 1.pdf

Revised: 12/02/21

DEPARTMENT OF HOMELAND SECURITY (DHS)

STATEMENT OF WORK (SOW)

For

HAZMAT Refill Cassette Kit

1.0 GENERAL

1.1 BACKGROUND

The United States Coast Guard (USCG) is the principle maritime service within DHS and acting in the role of Lead Federal Agency for Maritime Homeland Security (MHLS), has been tasked with identifying, protecting from, and disrupting maritime security incidents. In so doing, this tasking includes reducing US maritime vulnerabilities to possible terrorist incidents, to include attacks that employ Weapons of Mass Destruction (WMD) and conducting operations to prevent possible attacks.

A WMD terrorist incident is inherently a Hazardous Materials (HAZMAT) incident. Once initiated, a WMD can spread chemical, biological, or radiological contaminants. The simplest type of WMD is initiated by a blast and can release / spread toxic industrial chemicals and materials, radiation or chemical warfare agents. Coast Guard forces conducting operations involving a risk of WMD or significant HAZMAT contamination shall be equipped with personal protective, detection and decontamination equipment as required by Commandant Instructions.

Current Coast Guard Commandant Instructions require units to be outfitted with an allotted number Chameleon sets (1 armband and selected tickets) depending on unit size. Director of Operational Logistics (DOL), Mission Essential Personal Equipment Product Line (DOL-44) is responsibility for the fielding guidance and coordination of all chemical detection cassettes.

1.2 SCOPE

The scope of this contract is to establish a contract for standard HAZMAT Refill Cassette Kits.

1.3 OBJECTIVE

To establish an IDIQ contract for HAZMAT Refill Cassette Kits to be worn with Chameleon Armband (NSN: 6665-01-561-5542). The HAZMAT Refill Cassette Kit would provide protection during a WMD incident or HAZMAT incident.

By using a standard, commercially available HAZMAT Refill Cassette Kit that offers additional protection, we would improve safety and expand the potential identification of Toxic Chemicals in an operational environment. This would give Coast Guard members time to safely egress from contaminated environments by identifying Toxic chemicals that may otherwise be missed by the current Cassette configuration.

Additionally, a centralized contract for commercially available HAZMAT Refill Cassette Kits will concurrently reduce costs, ensure quality control, align with current training, and ultimately provide enhanced toxic chemical identification protection to Coast Guard members.

1.4 APPLICABLE DOCUMENTS

1.4.1 Compliance Documents

The following documents provide specifications, standards, or guidelines that must be complied with in order to meet the requirements of this contract:

file://hqnas/SHARED/G-A/G-ACS/CAAT%20Team/TOOLBOX/SCOPE%20PARAGRAPHS.doc

• Weapons of Mass Destruction and Catastrophic Hazardous Material Releases, COMDTINST 3400.3B

• Special Missions Chemical, Biological, Radiological, Nuclear, high-Yield Explosive (CBRNE) Operations Manual COMDINST M16601.12

• Chemical, Biological, Radiological and Nuclear (CBRN) Policy for Coast Guard Expeditionary Forces COMDINST 3400.4A

2.0 SPECIFIC REQUIREMENTS/TASKS

2.1 CLIN 001 HAZMAT Refill Cassette Kit (Part Number 085111)

2.1.1 The HAZMAT Refill Cassette Kit shall be composed of ten (10) individual packed chemical sensors containing the following sensors; (1) Acid (Low Ph), (2) Base (high pH),

(3) Chlorine/Fluorine, (4) Hydrogen Sulfide, (5) Phosgene, (6) Phosphine, (7) Hydrazine,

(8) Iodine, (9) Sulfer Dioxide and (10) Hydrogen Fluoride.

2.1.2 Each sensor shall use colorimetric chemical detection and shall be easily readable by operator when exposed to its specific toxic chemical.

2.1.3 Each sensor shall remain operable after immersion into salt water and/or after exposure to oil/fuel/salt water mixture.

2.1.4 Each sensor shall not require any power to operate.

2.1.5 Each HAZMAT Refill Cassette Kit’s shall be labeled at the minimum contain the following information in both plain language and barcode;

• Kit part number

• Kit expiration and/or manufacture date

• List Cassettes included

2.1.6 Each individual cassettes within HAZMAT Refill Cassette Kit’s shall be labeled at the minimum contain the following information in both plain language and barcode;

• Part number

• Expiration and/or manufacture date

• Lot number

2.1.7 Individual cassettes within each HAZMAT Refill Cassette kit shall have the same expiration and/or manufacture date.

2.1.8 Deliveries (F.O.B. destination) shall be made to the USCG CBRNE Warehouses within 30 days of the order being placed or according to preset delivery schedule.

2.1.9 All orders will be delivered to the following address:

c/o USCG Base Portsmouth Warehouse ATTN: DOL-44-MEPE Product Line 4000 Coast Guard BLVD Portsmouth, Virginia 23703

2.1.10 Each HAZMAT Refill Cassette Kits shall have a minimum of two (2) years shelf life and shipped within 30 days of the manufacture date to ensure maximum shelf life.

2.1.11 The HAZMAT Refill Cassette Kit shall be compatible with the Chameleon Armband (NSN:

6665-01-561-5542) currently used by over 6000 USCG operators.

2.1.12 Estimated quantities per year would be 4,200 HAZMAT Refill Cassette Kit or 350 kits per month. These quantities are based on certain threats faced or driven policy.

3.0 CONTRACTOR PERSONNEL

3.1 Not Applicable

4.0 OTHER APPLICABLE CONDITIONS

4.1 SECURITY

Contractor access to unclassified, but Sensitive Security Information may be required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination according to all applicable laws & regulations.

4.2 PERIOD OF PERFORMANCE

The period of performance for this contract is a one-year base period with four one-year option periods as follows:

Base Period Option Period One Option Period Two Option Period Three Option Period Four

October 1, 2022 through September 30, 2023 October 1, 2023 through September 30, 2024 October 1, 2024 through September 30, 2025 October 1, 2025 through September 30, 2026 October 1, 2026 through September 30, 2027

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities.

4.4 TRAVEL

Contractor travel shall not be required for this requirement.

4.5 POST AWARD CONFERENCE

No Post Award Conference is needed.

4.6 PROGRESS REPORTS

The contractor shall not be required to produce a monthly/annual progress report but if needed the USCG COR may request general ordering information and shall be provided as requested.

4.7 PROGRESS MEETINGS

The contractor shall meet with the COR on an as needed basis to discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Contractor’s facility or teleconference.

4.8 GENERAL REPORT REQUIREMENTS

The Contractor shall provide, if requested, all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications). Reports shall be composed in a simplified user friendly format.

4.9 PROTECTION OF INFORMATION

Contractor access to proprietary information is required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation.

4.10 WARRANTIES

4.10.1 HAZMAT Refill Cassette Kit shall carry minimum warranties from the date of acceptance for the periods and reasons set forth by the manufacturer.

4.11 WARRANTY CLAIMS

4.11.1 Warranty claims shall be remedied at no expense to the government except for shipping to the contractor. Contractor shall be responsible for return shipping costs, and shipping method shall be standard ground unless specified as an emergent need by the Unit in which case, the shipping method shall be next day air.

4.11.2 Contractor shall acknowledge receipt of warranty claims to the COR within two days of being notified.

5.0 GOVERNMENT TERMS & DEFINITIONS

5.1 COR - Contracting Officer’s Representative

5.2 DHS - Department of Homeland Security

5.3 CG - Coast Guard

5.4 DOL - Director of Operational Logistics

5.5 MEPE - Mission Essential Personnel Equipment

5.6 WMD – Weapons of Mass Destruction

5.7 HAZMAT – Hazardous Material

6.0 GOVERNMENT FURNISHED RESOURCES

6.1 The Government will provide copies of applicable portions of the references listed in

SOW 1.4 on a need to know basis and after proper vetting for release.

6.2 The Contractor shall use Government furnished information, data and documents only for the performance of work under this contract, and shall be responsible for returning all Government furnished information, data and documents to the Government at the end of the performance period. The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

7.0 CONTRACTOR FURNISHED PROPERTY

7.1 The Contractor shall furnish all facilities, materials, equipment and services necessary to fulfill the requirements of this contract, except for the Government Furnished Resources specified in 6.0 if applicable.