SOW Hay Baling Services NAICS 115113.pdf

U.S. Department of Justice Federal Bureau of Prisons

Federal Correctional Institution

4001 Leopard Drive Texarkana, TX 75505-9500

April 10, 2023

FCI Texarkana – NAICS 115113 Hay Baling Services

STATEMENT OF WORK

INTRODUCTION

The Bureau of Prisons, Federal Correctional Institution, Texarkana, Texas, intends to establish a Blanket Purchase Agreement (BPA) contract for the provision of Hay Baling Services. The Hay Baling Services Contractor will provide services will encompass the provision of NAICS 115113 - Hay mowing, raking, baling, and chopping sale for removal of approximately 169.11 acres of hay fields located as described below and on the attached map at the Federal Correctional Institution (FCI), located in Texarkana, Texas.

General information regarding the Federal Bureau of Prisons (BOP), its facilities, and referenced Program Statements can be located at www.bop.gov. The Government reserves the right to award without discussion and to award as a single award.

Therefore, each initial quote should contain the quoter's best terms from a cost or price standpoint. The base period of performance shall begin on the effective date of award through 12 months after the effective date of award, with the governments unilateral right to exercise up to four, 12-month option periods. Plus, a six-month extension option at the end of the BPA Contract.

PLACE OF PERFORMANCE:

The service will be performed on-site:

FCI Texarkana and FPC Texarkana 4001 Leopard Drive Texarkana, TX 75501

The service will encompass the provision of NAICS 115113 - Hay mowing, raking, baling, and chopping sale for removal of approximately 169.11 acres of hay fields located as described below and on the attached map at the Federal Correctional Institution (FCI), located in Texarkana, Texas.

SCHEDULE:

Cutting Season is normally from April 1st to October 31st each year. A cutting season will consist of 2 – 3 cuts per season from April 1st to October 31st each year. A monthly hay mowing, raking, baling, and chopping schedule will be agreed upon after award by mutual agreement of all parties. This schedule is subject to change to meet the needs of the institution. The contractor equipment operation will be allowed between 7:00 AM and 9:00 PM. Again, this schedule is subject to some variation as the needs of the institution vary. Any change in schedule or adjustments in schedule will require prior approval by the Contracting Officer’s Representative (COR). Payment for services will only be based on scheduled sessions of work according to contract. A schedule that is mutually acceptable to the government and the contractor can be determined after award of the contract.

Terms of Sales

FCI Texarkana - NAICS 115113 - Hay mowing, raking, baling, and chopping.

Hay mowing, raking, baling, and chopping sale for removal of approximately 169.11 acres of hay field located as described below and on the attached map, within the below described time frames, and subject to all the following conditions.

Area located:

A. Plot A - South of the main institution, East of the Training Center, Command Center, and Firing Range.

B. Plot B - East of the softball fields, and HV AC/Electric Shop.

C. Plot C - East and West side of North Pond.

D. Plot D - North of Staff Housing e. Plot E- West of Filter Factory across the highway.

All cutting will take place within the hay cutting season normally April 1st through October 31st each season for a total of a base period of performance shall begin on the effective date of award through 12-months after the effective date of award, with the governments unilateral right to exercise up to four, 12-month option periods. Plus, a six-month extension option at the end of the BPA Contract. BPA Contract will begin on the effected date of award and ending October 31, 2023.

Fields must be left clean and free of debris upon removal of hay.

Equipment operation will be allowed between 7:00 AM and 9:00 PM. Equipment operation will not be allowed behind the Firing Range, when range is in use.

Bidders wishing to inspect the fields must make an appointment with Heath McMillan at extension 135 or Kevin Walker at extension 356, prior to entering Federal Government property. Inspection of the fields will be allowed on Monday through Friday between the hours of 9:00 AM and 2:00 PM.

Description of Duties:

The contractor shall be responsible for the following tasks:

FCI Texarkana - NAICS 115113 - Hay mowing, raking, baling, and chopping sale for removal of approximately 169.11 acres of hay field located as described below and on the attached map, within the below described time frames, and subject to all the following conditions. FCI Texarkana is not intending to profit from sale of Hay Contract.

Profit from the sale of hay would belong to the Contractor.

The contractor will not:

• Supervise BOP staff

• Participate in inmate accountability

• Requisition, sign for, or pick up supplies

• Formulate policies or procedures

• Attend recalls or staff functions

• Be a member of the Employees Club

• Attend or participate in Correctional Worker’s Week functions

Institution Security:

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, conduct of contractor staff, storage of on-site equipment, and Bureau of Prisons policies and regulations prescribed by the Bureau of Prisons. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Restrictions on Contract Workers:

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pickup supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

Method of Performance:

The Contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above.

The services, although not directly supervised, shall be reviewed by institution COR, Facilities Department and Contracting Officer to ensure contract compliance. The Contractors performance will be evaluated in accordance with FAR Part 42. Contract monitoring reports will be prepared by the COR and maintained in the contract file. The Government reserves the right to suspend, limit or revoke the Contractor’s privileges at the facility due to violations of security procedures.