SOW Gymnastics Updated.docx

STATEMENT OF WORK (SOW)

FOR

GYMNASTICS FACILITY RECONFIGURATION AND EQUIPMENT UPGRADE

SPANGDAHLEM AIR BASE, GERMANY

14 APRIL 2025

Overview: The following requirements and expectations outline the tasks to be performed by the contractor for the reconfiguration and redesign of the gymnastics facility. The contractor shall complete all tasks with attention to quality, durability, safety, and aesthetics to ensure the gymnastics program maintains functionality, safety, and efficiency of the facility to meet current operational needs.

Scope of Work: The contractor is responsible for the following tasks:

1. Facility Reconfiguration and Design

· Assess current facility layout and identify areas for improvement.

· Develop a new design that maximizes space utilization and meets operational requirements.

· Provide detailed design plans for approval before implementation.

· Ensure compliance with all safety and regulatory requirements.

2. Procurement of New Equipment The following new equipment will be required to support facility upgrades and enhance training capabilities:

· Parallel bars x1set

· Horizontal bars x 1 set

· Uneven bars x1 set

· Airbags (size M) x3

· Chalk stand x1

· 14-meter trampoline (dimensions: 1400 x 200 x 70 cm) x1

· Pommel horse x1

· Vaulting table x1

· Landing mats x25

· Springboard flooring (14mX14m) x1

· Ring/ceiling ring frame x1

· Fusion flooring x1(The entire floor)

· In addition to procurement, this project scope includes the professional installation of all equipment and the placement of appropriate safety mats to ensure compliance with safety standards and optimal functionality.

· Procure high-quality, industry-standard equipment.

· Coordinate the delivery of all new equipment to the facility.

3. Clean up & Disposal of Old Equipment

· Conduct an inventory of existing equipment.

· Identify items for disposal, repurposing, or disposal.

· Safely remove and dispose of outdated or unusable equipment in accordance with environmental and safety regulations.

· The contractor is responsible for ensuring that the work area is kept clean and safe throughout the project.

4. Installation of New Equipment

· Assemble and install new equipment as per manufacturer guidelines.

· Ensure proper anchoring, stability, and safety compliance.

· Conduct initial functional tests to verify proper installation and operation.

5. Inspections and Quality Assurance

· Perform thorough inspections before, during, and after installation.

· Identify and rectify any installation issues or safety concerns.

· Conduct final inspection and obtain approval from facility management.

Timeline and Work Schedule Project Working Hours: The contractor shall conduct all work on the project from Monday to Friday, between the hours of 08:00 AM and 04:00 PM.

- No work shall be performed outside these hours without prior written approval from the Community Center Director.

Project Duration: The contractor is required to complete all tasks within the working week, which will be established in consultation with the project officer based on the scope of work.

-Any delays or changes to the schedule must be communicated promptly and approved by the project officer.

Milestones/Timeline:

· Design approval

· Equipment procurement

· Equipment removal

· Installation and setup

· Final inspection and approval

Quality Control and Completion Criteria:

Materials and Workmanship: All materials used must be of high quality and suitable for the intended purpose.

· Workmanship must meet professional standards, with a focus on durability, safety, and aesthetic appeal.

· Any deviations from the specified materials or methods must be approved in writing by the project supervisor before implementation.

· Provide qualified personnel to execute the project.

· Ensure adherence to all safety and regulatory guidelines.

· Maintain a clean and organized work environment.

· Minimize disruptions to ongoing facility operations.

Documentation and Approval: The contractor must document all aspects of the reconfiguration process, including materials used, and provide this documentation to the project supervisor.

· Approval from the project officer is required for all stages of the work before proceeding to the next step. By adhering to these requirements, the contractor will ensure that the Gymnastics reconfiguration and equipment refresh meets the necessary standards of quality, durability, and appearance, contributing to the overall integrity and aesthetic of Saber Gymnastics.