SOW Grounds Maintenance SNNE 2024.pdf

SCOPE OF WORK

LAWN MAINTENANCE

U.S. COAST GUARD

SECTOR NORTHERN NEW ENGLAND

1. Background The work includes seasonal grass mowing and trimming at U.S. Coast Guard Sector Northern New England (2 locations). Provide the labor, service, materials and equipment necessary in performance of the contract for the period starting approximately 01 May 2024 and ending approximately 31 October 2024.

2. Location The work shall be performed within the confines of Sector Northern New England.

Location 1: 259 High St, South Portland, ME 04106 Location 2: Pier at end of Wrights Wharf behind 350 Commercial St, Portland, ME 04106.

3. Site Visits All requests for site visits must be scheduled through the QAI via phone call or e- mail.

Quality Assurance Inspector (QAI):

Chief Warrant Officer Andrew Dean

PH: (207) 741-5472

E-mail: Andrew.P.Dean@uscg.mil

All bidders should visit the site and take such steps as may be reasonably necessary to ascertain the nature, location, and conditions which may affect the cost of the work. Failure to do so will not relieve bidders from responsibility for properly estimating the difficulty or cost of successfully performing the work. The government will assume no responsibility or financial liability for any misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract unless included in the request for quotes, the specification, or related documents.

4. Exclusions The Government reserves the right to perform all grounds maintenance services not stipulated or described herein by separate contract or with Government employees.

5. Management of Work The Contractor shall be responsible for the management of the total landscaping effort within the designated areas. This is to include the planning and programming of all services described herein, supervision and performance of those services, and compliance with all record and reporting requirements. The Contractor shall coordinate all performances of work with the Contracting Officer or his/her representative prior to commencing all servicing.

6. Hours of Work The work described herein shall be performed between the hours of 08:30 AM and 4:00 mailto:Andrew.P.Dean@uscg.mil

PM local time Monday through Friday, excluding Government Holidays. Any work outside of the specified hours must be approved by the Contracting Officer or his/her representative prior to start of work.

7. Government Furnished Utilities The Government shall not provide any utilities including potable water, electrical power, or restroom facilities.

8. Contractor Qualifications The contractor shall have a minimum of one years’ experience in Grounds Maintenance or General Landscaping.

9. Certificate of Insurance

a. Insurance – Work at a Government Property The contractor shall, at his/her own expense, provide and maintain during the entire performance of this contract, at least the kinds of minimum amounts of insurance in section (B) below.

Before commencing work under this contract, the Contractor shall certify in writing that the required insurance has been obtained. If in the case of policy cancellation or material change the Governments interest shall not be effective: for such a period as the laws of the State in which this contract is to be performed prescribe, or (2) until thirty days after the insurer or the Contractor gives written notice, which period is longer.

The Contractor shall ensure in any subcontracts under this contract the subcontractors provide and maintain the insurance required under his contract and shall provide in writing that the required insurance has been obtained, making available to the Contracting Officer upon request.

b. Requirement for Insurance

Type of Accident

Per Person Coverage Per Accident

Property

Commercial General Liability

$300,000 $25,000

Automobile $20,000 $40,000 $5,000 Liability $200,000 $500,000 $20,000 Workers Compensation: as required by Federal and State Law.

All insurance policies shall provide for notice of cancellation and shall be given to the Contracting Officer not less than (30) days before the effective date.

10. General Requirements The Contractor shall provide all products, materials, and equipment necessary to complete the described work in this contract and will also assume financial responsibility for damages or requiring repair for the same.

The Contractor shall not store any products, materials, or equipment on Government property. If in the case of a machinery casualty, the Contractor must request and receive verbal approval from the Contracting Officer or his/her representative to store any item on Government property.

11. Execution

a. Mowing Prior to mowing the Contractor shall remove all debris from the lawn areas. This shall include, but not limited to, fallen tree limbs and branches, rocks, etc. Lawn mowing shall be conducted weekly.

Grass areas shall be maintained within a height range of 2”minimum up to 4” maximum. Grass cutting shall be accomplished in a manner such that it is free from scalping, rutting, bruising and uneven or rough cutting and will promote proper growth and a neat appearance. Trimming will include around all trees, poles, fences, signs. After grass cutting/trimming operations, all sidewalks, walkways, driveway, etc, shall be cleared of resulting debris. Grass clippings shall be either mulched and dispersed evenly across the lawn or shall be bagged up and removed from the premises. The maximum amount of cuts will not exceed 27 cuts per contract. Areas are outlined in orange on attached aerial photos.

12. Edging/Weed-eating The contractor shall provide at minimum once per week or more frequently as needed to maintain a neat and uniform appearance, edging and weed-eating in all identified areas including along curbing, walkways, concrete pads, fencing, railing, and all other obstructions in the identified area. Attached aerial map with areas identified with blue lines provided for reference.

13. Weed Control The contractor shall provide at minimum once per month or more frequently as needed service to keep weeds and grass from growing up into the fencing on base. Use of pesticides is not allowed. The following aerial photos outlined in purple are for reference.

14. Occupational and Environmental Compliance The Contractor shall handle and dispose of materials and waste in accordance with applicable State and/or Federal Regulations.

The Contractor shall remove from the Government property all landscaping debris from this servicing and properly disposing of the same.

15. Evaluation of Quotes Quotations will be evaluated in accordance with the Price Only Method. The NAICS Code for this procurement is: 561730. The PSC is: S208. This procurement is a Total Small Business Set-Aside (FAR 19.5). The Size Standard for This procurement is: $9.5 million.

Under FAR 4.1103 contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in SAM shall result in Contracting Officer to proceed with next successful registered offeror. Website:

https://www.sam.gov/SAM/

16. Award It is the governments’ intent to make award through issuance of a firm fixed price contract.

17. Invoicing Invoices will be submitted monthly in arrears via the U.S. Department of the Treasury Invoice Processing Platform (IPP) at www.ipp.gov.

https://www.sam.gov/SAM/ http://www.ipp.gov/