SOW Grease Traps and Sand Oil Separators - RMR VAMC.docx

Statement of Work

PERFORMANCE WORK STATEMENT (PWS)

PM Grease Trap and Sand/Oil Separator Cleaning Contract

General Information

1. GENERAL: This is a non-personal services contract. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: Contractor shall provide all labor, equipment, and materials necessary to pump and scrape two (2) each grease separators on a quarterly basis at Rocky Mountain Regional VA Medical Center (RMRVAMC). This service shall be performed for base year as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The PCO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The PCO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

1.3 Objectives: Grease separators at Rocky Mountain Regional Medical Center shall be serviced the first Tuesday of every quarter, excluding federal holidays. Whenever a federal holiday occurs on that first Tuesday, the service will be performed the Wednesday following the holiday unless otherwise scheduled through the VA POC at a time for the first week of the month.

Sizes: Rocky Mountain Regional Medical Center Parking Visitor North (PVN);

· 3000-gallon grease trap for Nutrition and Food Services (patient kitchen)

· 1500-gallon oil sand trap for parking garage storm sewer.

· These are located in the lower level of PVN (loading dock area).

Rocky Mountain Regional Medical Center Parking Visitor South (PVS);

· 3000-gallon two compartment grease trap for Veteran’s Canteen Service (cafeteria)

· 1500-gallon two compartment sand oil trap for parking lot storm sewer.

· These units are located on level 2 of PVS.

The contractor shall perform his work IAW normal industry practices and while performing the minimum requirements.

1.4 Scope: Maintain the grease separation systems at two buildings at RMRVAMC.

There may be times when some grease separators may require additional cleaning on an as needs basis due to additional use. The contractor shall be given a minimum of one (1) week’s notice. In the event that, at least one (1) week notice cannot be given, the contractor will be given as much notice as reasonably possible. The contractor shall provide as needed cleaning based on a monthly rate. Contractor shall supply reports of all tasks completed.

1.5 Health Protection Guidance: The V.A. continues to rapidly adapt its response to the coronavirus disease 2019 (COVID-19) pandemic to protect the force and ensure the continuation of V.A. missions.

1.5.1 Medical Mask face coverings: To the extent practical, all individuals on V.A. property, installations and facilities are required to wear Medical Mask face coverings when they cannot maintain 6 feet of social distance in public areas or work centers.

1.5.1.1 Upon request, individuals will lower face coverings at security checkpoints to allow their identities to be verified.

1.5.1.2 A Medical Mask face covering shall extend above the nose without interfering with eyewear and below the chin to cover the mouth and nostrils completely. It shall fit snugly but comfortably against the sides of the face and be secured.

1.6 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and then (4) 12-month option years. The Period of Performance reads as follows:

Base Year: 30 Sep 2026- 29 Sept 2027 Option Year I: 30 Sep 2027-29 Sep 2028 Option Year II: 30 Sep 2028 – 29 Sep 2029 Option Year III: 30 Sep 2029-29 Sep 2030 Option Year IV: 30 Sep 2030-29 Sep 2031

1.7 General Information: All work shall be coordinated at least two (2) weeks prior to starting work with the designated POC.

1.7.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s quality control program is the way they assure themselves that their work complies with the requirement of the contract.

The QCP will be delivered within 30 days after contract award or with the contractors proposal if it is an evaluation factor, three copies of a comprehensive written QCP shall be submitted to the CO and VA POC within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

While performing this work the contractor shall be subject to onsite inspections by the POC. If the work is found to be in violation of specification requirements, the Contracting Officer will issue a stop work order until the violation is resolved. Standby time and expenses required to resolve the violation shall be the contractor expense.