SOW - Grease Interceptor Pumping.pdf

STATEMENT OF WORK

GREASE INTERCEPTOR PUMPING SERVICE

FCI SAFFORD

1. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Institution in Safford, Arizona intends to make a single award to a responsible entity to provide all necessary equipment, labor, materials, and incidentals to provide a quarterly grease interceptor pumping service located at the Federal Correctional Institution (FCI), Safford located at 1529 W. Hwy 366 Safford AZ 85546.

B. SCOPE OF WORK

The contractor shall be responsible for providing Grease Interceptor Pumping Services for FCI Safford. Services should allow for 4 scheduled pumping services annually, typically done quarterly during the months of March, June, September, and December. These services are to include Full evacuating, Cleaning, and inspecting of:

• (3) food service grease interceptors approximately (8,256 gallons)

• trash compactor grease interceptor approximately (1,078 gallons)

• garage grease interceptor approximately (1,907 gallons)

• +/- 400 gallons of clean water for washing down the interceptors.

• Total of approximately (12,000 gallons) for each service

The food service and trash compactor interceptors are located inside the secure perimeter of the institution. The garage interceptor is located outside the secure perimeter of the institution. The Contractor will be responsible for pumping all 5 interceptors utilizing no more than 3 pumping vehicles during the course of a single day. The rear entrance work hours for processing contractors will be Monday – Friday from 7:30 to 2pm. Each quarterly pump out of the interceptors will require a manifest to be supplied for record keeping purposes.

FCI Safford staff will ensure a representative is present to allow access to all areas requested by the Contractor.

The FBOP will occupy the pumping areas during the entire period. Contractor shall perform the work so as to not interfere with the FBOP’s operations as minimal as possible.

C. UTILITIES

The FBOP will provide minimal electricity service (120V), for battery chargers, radios, small hand tools, etc. In addition, provide restroom services, and water. The contractor will provide all other equipment needed to complete this service.

D. ACCEPTANCE

The contractor awarded the contract will be responsible to ensure the premises are kept clean and free from accumulations of waste materials and rubbish at all times. The contractor will remove all debris, scrap, and rubbish from the work area. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the site at FCI Safford upon conclusion and acceptance of the project. These items must be disposed of in accordance with all Federal, State, and local laws.

E. SUBMITTALS

A service schedule must be submitted for approval to the Contracting Officer and COR 10 days prior to the contractor mobilizing to the site. The schedule must detail a work sequence/schedule that demonstrates minimal interruption of the existing institution.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:30 AM – 2:30 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work and must be approved by the Warden. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour work day. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a certain amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. Tools and Equipment:

All tools and equipment will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

C. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored, and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure the COR can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCI Safford locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCI Safford will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Additional Considerations:

Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCI Safford. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

Contractor will be permitted to wear jeans in the institution, however, green or khaki-color clothing will not be allowed.

The clothes will be proper and suitable for the services that are being provided.

Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

Federal smoking policy on Federal property states that smoking is only allowed in designated areas. This policy will be strictly enforced.