SOW_GP24RB300Q06_Demo_35_AND_36_SS .pdf

STATEMENT OF WORK

Rosebud Staff Quarters Demolition

INDIAN HEALTH SERVICE

GPA CONTRACT – Rosebud, SD

Staff Quarters 35 & 36

Rosebud, SD

APRIL 2025

Statement of Work Page 2

Table of Contents

1. Project Description

2. Scope of Work (SOW)

3. Period of Performance

4. Submittals:

5. Schedule/Meetings

6. Miscellaneous

7. Payments to the Contractor

1. IHS Personnel

2. Invoice Format

3. Closeout Documents

Appendix A – Price Schedule

Appendix B – Phase 1 ESA

Appendix C – Property Aerial

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APRIL 2025

STATEMENT OF WORK

Rosebud Staff Quarters Demolition Rosebud Service Unit

Rosebud, SD

1. Project Description A. Title: Rosebud Staff Quarters Demolition

B. Location: This project is at the lower compound in Rosebud, SD

C. Period of Performance: 270 calendar days from Notice to Proceed.

D. Description: The project defined within this Scope of Work is the abatement, demolition, and disposal of two unoccupied quarter units (11547:00035 & 11547:00036) located in Rosebud, SD.

E. Background: The Service Unit has identified the need to abate, demolish, and removal of these real properties from inventory due to their current conditions posing a risk to public health and failure to meet essential safety standards.

F. Related Documents

1. This SOW and any other standard government or IHS documents are included and considered a part of this contract.

2. IHS Architecture and Engineering Design Manual – 2022

3. FGI 2022 – Healthcare Facility Design Guide

4. NFPA 101 Life Safety Code – 2012

5. NFPA 70 National Electric Code (NEC)

6. ASHRAE 170

7. ASHRAE Fundamentals Handbook 2017

8. NFPA 99 Healthcare Facilities Codebook, 2012

G. Common Acronyms or Definitions

1. IHS – Indian Health Service

2. CMS – Centers for Medicare & Medicaid Services

3. RB – Rosebud

4. CO – Contracting Officer

5. COR – Contracting Officer’s Representative

6. PM – Project Manager

7. IGCE – Independent Government Cost Estimate

8. LOD – Level of Design

9. RFI – Request For Information

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APRIL 2025

2. Scope of Work (SOW) The scope of this project includes all demolition and clean up for removal of the property’s described below. All dimensions listed are approximations. It is the responsibility of the contractor to verify the existing conditions and dimensions and notify the COR of any discrepancies in writing by submitting an RFI.

The contractor shall provide all engineering, design, material, labor, logistics, equipment and supervision required to accomplish the following:

A. Staff Quarters: 11547:00035 – one-and-one half story 2,131 SF frame house - 43°14’16” N 100°51’20” W

a. Abatement: Contractor shall abate all hazardous materials for 11547:00035 noted in the Phase 1 ESA (Appendix B). Reports of lawful disposal shall be submitted to the COR for review before commencing demolition of the structure.

b. Demolition: Contractor shall locate and ensure all utilities are disconnected before the following demolition work occurs or 11547:00035. See Appendix C- Property Aerial

i. Disconnect electrical from source. Abandon wires below grade in place.

ii. Disconnect sewer. Cap off below frost level. Place treated wood post at spot.

iii. Disconnect water at the curb stop below frost line.

iv. Disconnect and evacuate the refrigerant in the HVAC to prepare for removal and disposal by lawful means.

v. Disconnect all gas lines to the on-site propane tank. Have the propane tank drained and removed by a commercial propane supplier.

vi. Removal of fuel oil boiler system in basement

vii. Removal of the house foundation & former detached garage foundation.

viii. Removal of the concrete walkway to front door

ix. Removal of all interior materials, trash, fixtures, and equipment by lawful means inside of the building.

x. Removal of trees and vegetation grown around the perimeter of the foundational structures.

xi. Disposal: After demolition activities the contractor shall dispose of the materials by lawful means at a certified landfill and provide the COR a receipt(s) from the landfill.

xii. Earthwork: Contractor shall bring in enough fill to bring the site back up to grade. All disturbed ground shall also be filled and smoothed to a uniform appearance.

xiii. Site Clean Up: Upon completion of the demolition and disposal, the contractor shall ensure the site is clean of all material and debris.

B. Staff Quarters: 11547:00036 – one-story frame house 3,422 SF frame house - 43°14’17” N 100°51’20” W

a. Abatement: Contractor shall abate all hazardous materials for 11547:00036 noted in the Phase 1 ESA (Appendix B). Reports of lawful disposal shall be submitted to the COR for review before commencing demolition of the structure.

b. Demolition: Contractor shall locate and ensure all utilities are disconnected before the following demolition work occurs or 11547:00036. See Appendix C- Property Aerial

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i. Disconnect electrical from source. Abandon wires below grade in place.

ii. Disconnect sewer. Cap off below frost level. Place treated wood post at spot.

iii. Disconnect water at the curb stop below frost line.

iv. Disconnect and evacuate the refrigerant in the HVAC to prepare for removal and disposal by lawful means.

v. Removal of the house foundation

vi. Removal of the concrete walkway to front door

vii. Removal of all interior materials, trash, fixtures, and equipment by lawful means inside of the building.

viii. Removal of trees and vegetation grown around the perimeter of the foundational structure.

ix. Disposal: After demolition activities the contractor shall dispose of the materials by lawful means at a certified landfill and provide the COR a receipt(s) from the landfill.

x. Earthwork: Contractor shall bring in enough fill to bring the site back up to grade. All disturbed ground shall also be filled and smoothed to a uniform appearance.

xi. Site Clean Up: Upon completion of the demolition and disposal, the contractor shall ensure the site is clean of all material and debris.

3. Period of Performance.

A. Time of the Essence: All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

B. The Work will be substantially completed within One Hundred eighty (270) calendar days after the date when the Contract Times commence to run.

4. Submittals:

A. NA

5. Schedule/Meetings A. The general contractor shall submit a detailed schedule to the COR for approval within (21) calendar days of the award.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Final Completion: One final completion meeting shall be held following determination that the project is complete.

6. Miscellaneous A. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the

COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

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APRIL 2025

B. Correspondence. All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

1. Date

2. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

3. Name of those who were sent copies.

C. Superintendent. The prime contractor shall have an onsite superintendent for this project while any and all work is being performed unless prior approval is granted from the COR.

D. Tribal Requirements.

1. The Contractor and all subcontractors engaging in work on the Rosebud Sioux Tribe Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Rosebud Sioux Tribe Tribal Employment Rights Office (TECRO).

2. Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TECRO office. Copies of this form can be obtained from the TECRO office. Typical requirements of TECRO include a fee of 4.5% on the total contract price, and submission of weekly certified payroll reports to TECRO.

3. Additionally, the rules and regulations of the TECRO Ordinance require that no person who is not a local Indian shall be employed by a covered employer until a work permit has been obtained for them from TECRO. The annual work permit fee for each employee may be obtained from TECRO.

4. Contractors are strongly encouraged to contact the TECRO office at (605) 747-2322 for an explanation of tribal requirements. Other fees may apply

E. Construction Materials and Storage

1. All materials shall be stored and handled according the manufacturers’ recommendations.

2. All materials shall be submitted to the COR prior to ordering, for approval by the project engineer.

3. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

4. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

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F. Hours Of Operation

1. The project shall start after award and receipt of the Notice to Proceed

2. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after hours work may be available upon request.

7. Payments to the Contractor

1. The Government will pay the Contractor a fixed price, as indicted below, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish complete project as required and specified in this SOW.

2. Progress payments will be paid following acceptance by the Government of that particular schedule item and a properly submitted and approved invoice.

1. IHS Personnel Provided at the time of an award

2. Invoice Format Invoice Processing Platform (IPP) Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this notice should include an explanation of this position for a determination by the contracting officer.

3. Closeout Documents The Contractor shall submit one electronic copy set of all progress reports, landfill receipts, and a final inspection report to the COR.

Appendix A – Price Schedule-not provided for this notice

Appendix B – Phase 1 ESA-not provided for this notice

Appendix C – Property Aerial https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov