SOW Generator Installation.docx

Generator Installation at U.S. New Government Compound

U.S. Department of State • Office of Facility Management United States Consulate of America in South Africa 2 Reddam Ave • Westlake, Cape Town, South Africa • 7945

SOW

PROJECT TITLE: Install 65KVA Generator at New U.S. Government Compound, STATEMENT of WORK Installation of an 65KVA Generator The Department of State for the United States of America offers the following Statement of Work for consideration, bidding, and upon bid acceptance as a list of required activities in the performance of the contract.

Background: The Bureau of Overseas Buildings Operations (OBO) operates a residential generator program managed by OBO/CFSM/FAC/PS. The mission of this program is to assist overseas posts to maintain reliable residential electrical power. With that reliable power, agencies can effectively pursue their respective mission goals and objectives. PROGRAM DESCRIPTION: OBO provides residential generator support to all posts that demonstrate a legitimate need. Generators are considered "legitimately needed" when, over the course of 12 months, one or more of the following factors is significantly and adversely affected by the lack of generators:

a. Life/Health/Safety Protection;

b. Security Integrity;

c. Property Damage Protection;

d. Post Operational Capability; and

e. Post Morale GOALS: The goal of the residential generator program is to help overseas posts obtain reliable electrical power so that the criteria factors listed above are not adversely affected. The primary method OBO uses for obtaining that power reliability is through backup diesel engine generators. The range of services and assistance offered by OBO includes such things as generator sizing, acquisition support, funding, maintenance consulting, and disposal assistance. This program aims to be efficient, cost- effective, and fair across all agencies involved with this program.

Schedule and Scope of Work:

· Date property will be available for inspection by prospective bidders: To be set in advance

· Expected duration of Project: 5 days from commencement of actual installation.

· Completion time for all work is determined by the date of receiving the funded Purchase Order and keys for access and as determined by the POC. All changes to SOW must be in writing & confirmed by the Contracting Officer.

Tasks: The required tasks are outlined below. The contractor is encouraged to contact Procurement for more information, should it be required.

TABLE of CONTENTS

SERIES one: ESTABLISH & MATAIN SITE & SAFETY

All contractors and subcontractors performing duties on behalf of the U.S. Government at U.S. Government-held sites are required to do so safely and healthfully. This is in accordance with South African law via the Occupational Health and Safety Act 85 of 1993 and American regulations via the U.S. Army Corps of Engineers’ EM 385-1-1: Safety and Occupational Health Requirements (accessible at https://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/) and U.S. Mission South Africa’s Mission Policy P-070B-24, Safety Requirements for Contractors & Subcontractors. The U.S. Embassy Pretoria Post Occupational Safety & Health Officer (POSHO) must ensure strict compliance with current safety regulations as well as the overall health and safety of personnel, avoiding any damage or injury. The Contractor must accept all legal requirements and/or regulations currently enforced concerning safety for staff, technicians, other workers, and the public whom the work may directly or indirectly impact.

Contractors must submit a detailed, site-specific safety plan for POSHO review as part their tender documents, addressing hazard mitigation and control methods. The safety plan, which must always be accessible at the U.S. Government-held work site, must address the following requirements:

· General Safety

· Barricading and Warning Signs

· Personal Protective Equipment

· Safety Inspections

· Hand & Power Tool Safety

· Emergency Response

· High-Risk Work

· Electrical Safety

· Fall Protection

· Scaffolding

· Hazard Communication & Chemical Substances Safety

· Lifting Loads, Use of Cranes, or Elevating Work Platforms Safety

· Welding & Open Flame Operation Safety

· Confined Spaces Safety The following items are generally included in the site-specific safety plan:

· Contractor appointment letter

· Agreement between Client and Contractor

· Notification of construction work (if applicable)

· Copy of the Occupational Health and Safety Act 85 of 1993

· Occupational Health and Safety Policy (company-specific)

· Occupational Health and Safety Management Plan (company-specific)

· Letter of Good Standing

· Material Safety Data Sheets (for all chemicals and hazardous materials, where applicable)

· Tax clearance certificate

· Risk assessments

· Safe work procedure (site-specific)

· Fall protection plan (site-specific, where applicable)

· Legal appointments (e.g., CEO, Risk Assessor, First Aider) [must include proof of training]

· Incident reporting procedures

· Emergency preparedness documents

· First aid documents

· List of employees (site-specific) [must include proof of training and issued protective equipment, where applicable]

· Log of incident reports and accidents

Inquiries concerning contractor safety requirements at U.S. Government work sites can be directed to the U.S. Embassy Pretoria Safety Office at PretoriaPOSHO@state.gov.

SERIES two : MANAGEMENT AND SUPERVISION of STAFF

· The Contractor shall designate a representative who shall be always responsible for on-site supervision of the Contractor’s workforce.

· This supervisor shall be the point of contact with U. S. Government staff.

· The supervisor shall have sufficient language skills to be able to communicate with members of the U. S. Government staff.

· All service dates are to be indicated on the access control sheets at the residence

SERIES three : GENERAL REQUIREMENTS

· The contractor is responsible for quality control of services performed.

· The contractor will provide the referenced POC in writing a detailed list of completed work at the end of each week and a comprehensive list upon completion of the project.

· Afford to the embassy POC, Embassy staff and appointed contractor’s full access for routine site inspections and respective responsibilities.

· 12 Month guarantee required on all parts and work performed unless otherwise specified.

· Clean the premises debris and rubble periodically during the project and once the project is completed.

Stakeholders: The US Consulate will have various technical and safety inspectors make routine stops at the project site to ensure work is progressing in a successful manner.

SERIES four : INSTALLATION SPECIFICATIONS

· Dig Trenching to bury generator cabling to a minimum depth of 0.5M deep, provide 110mm PVC conduit for the supply and load cabling, this will be inspected before trench has been closed.

· Ensure the following is installed.

· 110mm PVC conduit.

· Grounding rods and cabling as per grounding requirements for Multi residences schedule below, take note that the grounding rods shall be 19mm x 3050mm long.

· Install plinth as per requirements below, mix concrete to a minimum of 25MPA, no hand mixing is allowed

· Install ATS boxes for each house at the service entrance of the compound.

· Install 16mm² x 3 core BCEW and SWA cabling for the ATS enclosures and houses.

· Install a Busbar box for the generator at the service entrance of the compound and install a supply from the busbar box to each house ATS/box.

· Ensure that all cabling is installed in conduit.

· Install 50mm x 4 core BCEW and SWA cabling from the generator to the busbar box.

· Install a 63A single phase ATS for each house and the guard booth.

· Install Dehnghard 3 Phase and Neutral Surge Protection in each ATS enclosure.

· Ensure the ground is compacted properly before the paving is laid to prevent sagging.

· All ground and paving to be returned to as before.

· Install generator and electrical warning signs, all electrical signage must be made from Chromadec and riveted to each of the ATS and BUSBAR enclosures.

· Each ATS must be labeled with the house unit number, sign made from Chromadec and riveted to the enclosure.

· All cabling must be clearly labeled.

· All paving to be returned to its original state and condition, any sagging paving will be for the generator vendors own cost to repair.

· The ATS and BUSBAR enclosures shall be rated at a minimum of an IP55 rating and be powder coated ORANGE.

· All ATS shunts shall be wired to ensure that the generator powers all the houses and the guard booth in the event of a partial outage, this shall be done to prevent the generator from wet stacking.

Plinth Requirements

Grounding Requirements for Multi Residence Schedule

Conductor Schedule

Equipment Supplied by the Vendor

· Four x 63A single phase Verso S Automatic Transfer Switches.

· Four x ATS Enclosures with backing plate (500mm x 700mm x 300mm deep, Powder coated)

· One Busbar Enclosure (500mm x 700mm x 300mm deep Powder coated)

· 16mm² BCEW and SWA Cabling, to include all related miscellaneous items.

· 50mm² BCEW and SWA Cabling, to include all related miscellaneous items.

· 2.5mm BCEW and SWA Signal cabling, to include all related miscellaneous items.

· Chromadec Electrical and Generator Warning Signs.

· 110mm PVC Sleeves

· Grounding rods as per appendix

· 125A Busbars and insulators.

· Four x 40kA DEHNguard DG M TT CI 275 1 Phase and Neutral Surge Arrestors.

Equipment Supplied by the US Consulate

· 65KVA generator Section 2

· Only qualified personnel to perform SOW.

· Qualifications must be produced before work is to commence.

· All materials and equipment listed under the ‘Equipment Supplied by the Vendor’ in the SOW are to be supplied by the contractor.

· A crane truck shall be used to collect the generator and offload the generator at site.

· Installation of the generator shall be done according to Annexure A, section 39 of the Standard Supply Local By-Laws in section 2A of the SOW, the project shall not proceed until proof is supplied of written approval from the city engineer to the POC for the project.

Section 2A No emergency standby supply equipment provided by a consumer in terms of any Regulations or for the consumer's own operational requirements may be connected to an installation without the prior written approval of the engineer. Application for approval must be made in writing and must include a full specification of the equipment and a wiring diagram. Changeover interlocking, making it impossible to parallel the standby Supply with that of the Municipality, is a non-negotiable requirement.

SERIES five : ISSUE CERTIFICATE OF COMPLIANCE

· The following shall be supplied before payment is approved after commissioning of the generator.

· Certificate of compliance as per SANS 10142-1:2009.7.12.5/1/2/3, to include wiring diagram, and control philosophy.

· Valid department of labor registration certificate.

SERIES six : Site photos

Example of ATS and Busbar Enclosures

Site Layout

CONTRACTOR SIGNATURE: ___________________________________________ DATE: ______________________

CONTRACTOR SIGNATURE: ___________________________________________ DATE: ______________________ image1.jpeg image2.png image3.png image4.png image5.jpeg image6.png