SOW GA0057ZZ USMS Repair Security Fencing and Guard Booth 2023 06 28.pdf

U.S. General Services Administration Southeast Sunbelt Region 04

Macon Service Center

STATEMENT OF WORK

June 28, 2023

1.0 Project Title: USMS AVB Replacement

2.0 Project Location:

Columbus USPOCT (GA0025ZZ) 120 12th Street Columbus, GA 31902

3.0 Building Location Hours: On-site work shall be performed during normal building operating hours of 8:00 a.m. to 5:00 p.m., Monday through Friday (except federal holidays), as much as possible. Work that involves loud noise, percussive impact, hazardous chemicals shall be performed after-hours or on the weekend. Examples of work that may be required to be performed outside normal building operating hours includes hammer/core drilling of masonry, metal cutting, and use of solvent or adhesives.

The Contractor shall identify, schedule, and coordinate, in advance all after-hours or weekend work, and any other requested deviations from normal work hours with the GSA

PM.

4.0 Purpose: The Contractor shall perform selective patching and repairs, as needed, to repair/refurbish the USMS guard booth and perimeter fencing located at the U.S.

Federal Post Office and Courthouse Columbus, GA.

5.0 Points of Contact:

5.1 Contracting Officer: To be Determined

5.2 Project Manager: Steve Goss

300 Mulberry Street, Suite 104 Macon, GA 31201 Phone (478) 297-3957

5.3 Building Manager: Ed Mitchell

300 Mulberry Street, Suite 104 Macon, GA 31201 Phone (478) 256-6227

6.0 Notice to Proceed: The Contracting officer is the ONLY individual from the Government that can give the Contractor a notice to proceed.

6.1 Before any of the work within the scope of the contract is started, the Contractor shall confer with the COR (Contracting Officer Representative) and agree on a sequence of procedure; means of access to premises; delivery of materials, storage, and debris dumpsters; means of communications.

7.0 Period of Performance: The Contractor shall be allowed thirty (30) days on-site as part of an overall 90 calendar days for performance period, commencing on the date Notice to Proceed (NTP) is issued. Commencement of work shall be coordinated with material(s) delivery, court scheduling and tenant agency requirements.

8.0 Project Scope: GSA is contracting services to provide construction and alteration work for the security perimeter fencing including entrance and exit gates, replacement of gate operators, and upgrades of the USMS guard booth and access control pedestals. All construction methods shall meet the requirements of the USMS Publication 64, Volumes I, II and III, and shall be in-compliance with applicable local, state, and federal laws, ordinances, regulations, and other requirements including building codes. The Contractor shall furnish all supervision, labor, equipment, tools, materials, and incidental items to provide a complete, finished, fully functional end-product, service as described herein and in accordance with contract specifications.

8.1 Project Description and Details: This project will involve demolition of the existing chain drive gate operators (2), selective demolition of concrete pavement and existing infrastructure. Replace damaged/bent fence panels (20) with new panels that match existing panels. Replace the existing access pedestals including security access devices.

Clean and paint the existing guard booth and perform additional upgrades to the booth as described below.

Entrance Lane

Exit Lane

Guard Booth

8.2 Demolition:

Demolition shall include the removal and disposal of existing gate operators, to include concrete, conduit, wiring, lines, hydraulic fluid, pumps, equipment boxes, pedestals, electrical boxes, connections and any other material or item related to the existing gate operators as required. This also includes any control boxes in the USMS Command and Control room (USMS CCC).

8.3 Repair/Refurbish/Installation:

Installation of all components shall follow USMS requirements and specifications per PUB 64 Vol 3. All standards will be followed unless a WRITTEN exception is obtained by the

USMS OSS PSS PM.

8.3.1 Guard Booth: Builder/Installer shall replace all ballistic Level 3 glass panels with new Level 3 ballistic glass panels (tinted). Installer shall prep and refinish exterior guard booth to as like new condition including cleaning and repainting of exterior. Installer shall replace wall mounted HVAC unit in guard booth with same dimensions and specifications as current unit to ensure fit and correct operation.

8.3.2 Vehicle Gates: USMS requires GSA to install only authorized AVB gate operators. HySecurity Slide Driver II gate operators shall be utilized (See Sample 1) at the Vehicle Entrance and Exit. This is the only authorized model to be used for the USMS unless specific size, space, location prohibits their use. New pedestals, AVB controller for the USMS control room and guard booth, ADA compliant notification system (See Sample #8), as well as all USMS requirements and specifications for traffic lighting (See Sample #2), safety loops (See Sample #11), sequencing and signage shall be followed.

Installer shall refinish both entry and exit gates to as like new condition to include two coats of metallic paint and replacement of gate hardware and slide rails.

8.3.3 Gate Remotes: A maximum of (10) Nice/HySecurity remotes and (1) Nice/HySecurity OXI receiver shall be used for the entrance gate controller for opening of entrance gate only. The entrance gate remotes will be a controlled item and will be released to district USMS for issuance to required personnel.

8.3.4 Pedestals: Pedestals shall be installed on the and unsecure side of the entry lane, ensuring pedestal is properly distanced from the stop line. (Approx. 12ft from Stop Line) Installation of the pedestal and stand shall be part of the barrier project. In addition, the required conduit shall also be installed new, were applicable. In most cases the intercom still requires to be in separate conduit from the other equipment to stop possible interference. The conduit requirement is one 1-inch conduit, sealed and waterproof. The CCTV, Card Reader, intercoms, and duress buttons will be part of this GSA project. GSA may use any provider if the provider has the technology, training, and experience with the existing security equipment at this facility. The USMS PM/PSS can provide names of our current contracted IDIQ appointments.

The specifications for the pedestal, where to order are attached (See Sample 6).

Equipment specifications CCTV, Card Reader, Intercoms and Duress Buttons on sample are examples only and should be field verified. GSA shall ask the USMS PM/PSS to assist in the specifications.

8.3.5 LED Traffic Lights: In addition to the Traffic Safety Arm, a LED red and green six-inch lens traffic light (full size) shall be mounted on the same side of the card reader pedestal. The traffic light shall be placed in a position that is most notable to a driver; 6- 10 feet from the pedestal on the driver’s side facing the driver. A separate mounting pole is permissible (if required) and should be mounted at eye level or higher. (See Sample #7) In addition to the LED traffic lights installer shall install LED strip lights on the secure side of the entry and exit gates for notification. (See Sample #2)

8.3.6 Audible Strobe Warnings: There are two parts to this section ADA and

HySecurity Slide Driver II series warning system.

ADA standards: Required to warn person(s) with disabilities walking on sidewalks near an entry and exit of the USMS AVBs when a AVB is activated. If a AVB is located within 50 feet or closer of a public sidewalk an ADA device shall be installed. It shall operate whenever the Exit Lane AVB is activated. The device shall have a volume control knob.

(See Sample #8)

HySecurity Slide Driver II series: Comes with an audible warning device and is activated when the barrier goes into motion. This does not meet the ADA standard requirements.

Since this is a useful safety tool, the warning device shall be sync with the ADA device.

Once activated and any portion of the barrier package is set in motion all devices and strobe shall be activated and remain activated until such time the barrier package has completed with the vehicle departing and the AVB package is fully secured.

Volume controls are essential for the ADA and HySecurity Slide Driver II Series warning devices in a city environment where people reside. Keeping the volume properly adjusted is acceptable however do not turn off for ADA compliance.

8.3.7 Signage: Signage is required to be installed on all new or major repair/upgrade projects. Signage will be present for all incoming and outbound traffic. Signs shall consist of instructions to vehicle operators specifying instructions for obtaining entry/exit and safety. The signs shall instruct the driver when to proceed and what can be done and what can’t be done. There are a variety of situations that require different signage. In addition to the mentioned signage, a sign addressing who is permitted entry as well as NO trespassing on federal property sign is required. Some locations are proactive in citing violators into the court system to have those causing property damage to re-imburse the government for damages caused. The AVB example signs are attached See (Sample #9).

8.3.8 Traffic Lanes: A White reflective traffic line, no less than 12 nor more than 24 inches in width and the full length of the lane shall be painted on the ground in the area proportionate with the loops and pedestal for a full-size vehicle. This line will be for all inbound and outbound travel. A vehicle is to stop with the front bumper on or just prior to the line with driver adjacent to pedestal. Specific measurements shall be stated based on the type of AVB being installed. (See Sample #5)

8.3.9 Controls; Guard Booth and Control Room: USMS control panel in the USMS Command Center shall have master control of both entry and exit gates with override control of the guard booth. Guard Booth shall have gate controls for entry and exit gates.

Both controls shall have EFO buttons with the control panel in the USMS CCC having the reset of activation.

8.3.10 Pedestrian Gates: Pedestrian gates shall have new support post installed to ensure reliable and secure operation. Pedestrian gates shall receive two coats of metallic paint and have new hardware installed on door to provide sufficient usage of gates without interruption.

8.4 Specifications: National Physical Security Contractor (NPSC): GSA shall include in the RWA for the procurement of the USMS NPSC to provide integration of required components (card readers, CCTV, intercom, duress) including the sequencing of AVB devices as required.)

Sequence of Operation (SOO): The sequencing and operation should be as follows:

Entrance PIV Reader:

1. Driver approaches entrance pedestal stopping at the stop line to activate the pedestal card reader.

2. Driver presents PIV card to card reader receives clearance.

3. Driver approaches gate to second stop line.

4. Entrance gate will provide an ADA alert tone and flashing light to advise local pedestrian of barrier activation.

5. Gate will open.

6. Once gate is in the open position, the LED traffic lights will turn from

Red to Green to advise driver to proceed.

7. Once the gate operator has detected the driver has cleared the safety zone using loop detectors, the LED Traffic Lights will turn from Green to Red, the annunciator will alert, gate will go into secure mode.

8. If issue arises from driver not able to gain entrance the driver can notify

USMS CCC via intercom on pedestal.

Entrance Remotes:

1. Driver approaches stop line at the gate and activates remote activation.

2. Entrance gate will provide an ADA alert tone and flashing light to advise local pedestrian of barrier activation.

3. Gate will open.

4. Once gate is in the open position, the LED traffic lights will turn from

Red to Green to advise driver to proceed.

5. Once the gate operator has detected the driver has cleared the safety zone using loop detectors, the LED Traffic Lights will turn from Green to Red, the annunciator will alert, gate will go into secure mode.

6. If issue arises from driver not able to gain entrance the driver can notify

USMS CCC via intercom on pedestal.

Exit Gate:

1. Driver approaches stop line at the gate.

2. Exit gate will provide an ADA alert tone and flashing light to advise local pedestrian of barrier activation.

3. Gate will open.

4. Once gate is in the open position, the LED traffic lights will turn from

Red to Green to advise driver to proceed.

5. Once the gate operator has detected the driver has cleared the safety zone using loop detectors, the LED Traffic Lights will turn from Green to Red, the annunciator will alert, gate will go into secure mode.

8.5 Electrical: The conduit shall be provided for high voltage and low voltage requirements. All wiring shall be in conduit, such as power to the AVB, traffic lights, safety wiring, pedestal security equipment, CCTV feeds, duress buttons and any other security or electrical requirements. All power feeds from the Courthouse to the equipment shall be surge protected at all levels and verified that the proper power is being supplied without interference to the equipment. This equipment shall be connected to the building generator system unless otherwise stated. If no generator is available this office may supply a separate generator system for this equipment. GSA will address this when preparing the estimate. Each AVB control system will be surge protected, to include the PLCs.

8.6 Support: During the repair/refurbishment phase USMS request the following from the GSA Contractor:

• Attend all GSA meetings.

• Provide the USMS OSS PSS with weekly reports to include copies of meeting minutes.

• At various phases of the construction phase take photos of specification requirements being accomplished.

• Shall ensure milestones and project deliverables in this SOW are met.

8.7 Test and Acceptance:

• Upon completion of builder installation, GSA and USMS shall provide a full onsite documented test of all AVB’s and entered into project package for records.

• Builder shall provide builder representative during the performance of AVB’s test.

• Upon completion of test and acceptance of AVB’s, GSA and USMS shall identify any punch list items and provide to builder to address for correction.

o Builder shall provide completed punch list items to GSA with representative initial and date of completion per item.

8.8 Training:

• Operator and Emergency Actions training will be conducted with GSA personal, CSOs who operate the equipment and USMS personnel who wish to attend.

• Training will include a sign in form documenting personal in attendance and schedule of task performed. GSA shall have the presenter verify in writing that each student comprehends the protocol and knowledge to operate the AVB system and demonstrated what actions to be taken for manual operation if needed.

• End user training will be conducted with each person who had access to use these AVBs. This training shall be present in a power point, video or pamphlet documenting the end user had been presented with the proper way to enter and exit the facility through the new AVBs. Builder shall provide training information to USMS and GSA for approval before dissemination.

8.9 The exit barrier shall be configured to open through a vehicle sensor loop installed in the pavement. The exit barrier shall Include an additional loop to allow for multiple vehicles exiting.

9.0 Liquidated Damages: Liquidated damages may apply to this SOW for services.

10.0 Other Requirements:

10.1 Coordination and Support: The Contractor shall designate an on-site Superintendent who shall be responsible for the work and serve as their point of contact for this project.

Staging area, storage, parking, security, access controls and other miscellaneous operational matters shall be coordinated with the GSA Project Manager.

10.2 Security: The work site is in a federally controlled facility. Access to the facility is controlled and requires clearance under Homeland Security Presidential Directive #12 (HSPD-12). Contractor personnel are required to complete HSPD-12 background checks for access. Security escorts will be provided by authorized tenant agency personnel.

Advance coordination and arrangements are necessary for workers not currently possessing HSPD-12 clearance and entry authorization. Contact the GSA PM for additional information.

10.3 Safety, Health and Environmental: The Contractor is responsible for complying with local, state, and federal safety and health requirements; in particular, for complying with Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and General Services Administration (GSA) regulations / standards / guidelines to protect workers and occupants.

10.4 Minimal Disruption: Construction shall be conducted in a manner such that work phases and sequencing may proceed with minimal disruption to occupants and normal building operations. The Contractor shall maintain clear egress paths and shall not block any entrance or exit unless authorized in writing by the GSA Building Manager. The Contractor shall protect existing structures, finishes, furnishings, equipment, switches, outlets, diffusers, fixtures, and other installed items from physical damage and exposure to foreign materials such as dust, debris, moisture, solvents, paints, etc., generated during work on this project. The Contractor shall immediately repair and restore any such occurrences.

10.5 Utility Service Interruption: Coordinate any necessary interruption of utilities services, such as water, gas, sewer, electricity, cable TV, etc., a minimum of two days prior to the requested date of the interruption. The Contractor’s written request shall specify date, time, duration, and impacted areas affected by the requested service interruption. The Contractor shall carefully plan and sequence interruptions to utilities services to minimize the impact on normal building operations.

10.6 Waste Handling and Transporting: The Contractor shall remove construction waste and discarded materials from the building on a daily basis and shall utilize recycling to the maximum extent for discarded construction and packaging materials. The Contractor shall ensure waste handling and transporting does not create dust, debris, litter, spills, or other objectionable deposits in areas outside the immediate work site. The Contractor shall immediately clean any such occurrences using products and processes acceptable to the GSA PM.

10.7 Daily Cleanup: The Contractor shall keep the areas free from clutter. Prior to leaving the site, the Contractor shall perform cleanup as a daily routine.

10.8 Materials and Equipment: The Contractor shall provide materials and equipment to match existing building standard (e.g. texture, color, pattern, size, rating, weight, grade, type, etc.,) unless specified otherwise in this document. Requests for deviation from the building standard will require the Contractor submit substitute material sample(s), manufacturer’s data sheet, and certifications, as applicable, for consideration and approval by the Contracting Officer.

10.9 Workmanship: The installation of materials and equipment shall be done in a neat, efficient, workmanlike manner by adequate number of qualified (e.g. skilled, knowledgeable and experienced) craftsmen, trained and certified as recommended by manufacturer or appropriate industry groups/organizations. It is the intent of the government to achieve a finished installation of the highest quality in appearance, functionality, and durability.

11.0 Submittal: The Contractor shall submit manufacturer product data sheets for the gate operators, gate controls, pedestals, access control devices, and intercom, camera, fence panels, HVAC, and metallic paint, signage for approval by GSA PM and USMS.

12.0 Closeout Plan: The Contract closeout is dependent upon all the SOW requirements as specified within have been successfully met; and including all punch-list items identified during GSA inspections being completed; and the workmanship being found acceptable by the customer agency and GSA.

13.0 Appendix: Next pages

Sample #1

Sample #1 cont

Sample #2

Sample #3

Sample #4

Sample #5

Sample #6

The picture to the right is an example of the AVB Pedestal Unit:

All tamper alarms identified on the installation cut sheet; shall be installed.

All card readers identified on the installation cut sheet; shall be installed with example (2) Identiv uTrust TS Card Readers.

All cameras identified on the identified the installation cut sheet, shall be installed with example (1) Bosch PTZ IP flexidome

7000 VR.

All duress devices identified on the installation cut sheet, shall be installed with (2) Model KR-1.

All intercoms identified on the cut sheet, shall be installed with example (1) Aiphone JP-DAF.

Cable shall be provided per equipment specifications.

The contractor shall provide all conduit specified; (1) 2” and (1)

1” outdoor weather rated lines shall be installed.

Sample #6 Cont.

Sample #7

Sample #8

Sample #9

Sample #9 Cont.

Sample #9 Cont.

Sample #10

Sample #11

Sampel #11 Cont.