SOW - FY26 Touchless Entry Screening Equipment.pdf

TOUCHLESS ENTRY SCREENING EQUIPMENT

STATEMENT OF WORK (SOW)

12 May 2026

BACKGROUND:

The 22d Air Refueling Wing (22 ARW) is hosting the open house, Frontiers in Flight Air Show on McConnell AFB, KS 23-25 Oct 2026. In support of security for the event, the lease/rental of walk-through screening and contraband detection technology is needed.

Planning for screening large numbers of people into a secure perimeter includes additional concerns. Some of the associated concerns are social distancing, minimizing the touching of personnel and their property, and minimizing the consumption of Personal Protective Equipment

(PPE).

SPECIFICATIONS:

Equipment:

Touchless screening equipment meeting all salient characteristics listed below will be used to support this event. Equipment quantity is structured across a base period and two independently exercisable quantity options.

Quantity Structure:

Base (Firm): Three (3) dual-lane touchless screening units providing six (6) active screening lanes.

Option 1: One (1) additional dual-lane unit, increasing active lanes to eight (8) total.

Independently exercisable.

Option 2: One (1) additional dual-lane unit, increasing active lanes to ten (10) total.

Independently exercisable from Option 1. If both options are exercised, total equipment equals five (5) units and ten (10) active lanes.

Options must be exercised no later than 22 September 2026.

Salient Characteristics – Minimum Technical Requirements:

Offered equipment must meet all of the following minimum technical requirements. The Government will evaluate equivalency based on these characteristics. Products meeting all characteristics are acceptable regardless of manufacturer.

-Free-flow, touchless screening: Persons shall not be required to stop, remove belts or shoes, or empty pockets to complete the screening process.

HESSEL, TIMOTHY W MSgt USAF AMC 22 SFS/22 SFS/S3O 23-25

-Dual-lane configuration: Each unit shall provide a minimum of two (2) simultaneous, side-by-side screening lanes.

-Throughput: Minimum 3,600 persons per hour per unit under continuous event operating conditions.

-Simultaneous detection: The system shall detect threats on the person and in carried items, including bags and backpacks, concurrently in a single pass without requiring separate screening of items.

-Threat localization display: An operator-facing display shall identify the specific location of a detected threat on the person or in the carried item in real time, allowing targeted secondary screening without full pat-down of every alarm.

-Network-independent operation: Core detection, display, and data capture functions shall operate without reliance on cellular, Wi-Fi, Bluetooth, or any external network connection.

-Outdoor environmental rating: Equipment shall be capable of continuous outdoor operation in ambient temperatures between 35 degrees Fahrenheit and 105 degrees Fahrenheit.

-Rapid deployment: All units shall be capable of complete setup, calibration, and operational testing within eight (8) hours by vendor technicians, without requiring fixed infrastructure.

-AI-assisted decisioning: The system shall use automated sensor processing and machine learning or artificial intelligence to detect weapons and threatening devices, reducing reliance on manual observation alone.

-Signage and accessories: Each unit shall include all necessary operational signage, collection trays for carried items, and peripheral components required for independent lane operation.

Additional Equipment Requirements:

Tablet or dedicated display monitors with real time data processing. Display equipment shall not rely on cellular, Wi-Fi, or any external network service for core operational functions.

Electrical power cord, ethernet, and other required cables and peripheral components to ensure proper functionality.

Equipment shall be fully functional, calibrated, and equipped with all necessary accessories, peripheral components, and signage.

Collection trays for personal items shall be provided at a minimum of four (4) non-metallic trays per active screening lane, scaling with exercised configuration: 24 trays minimum for the base period (6 lanes); 32 trays if Option 1 is exercised (8 lanes); 40 trays if both options are exercised (10 lanes).

Power Requirements:

The contractor shall provide complete electrical specifications for all offered equipment in the technical proposal. Specifications shall include: voltage and amperage requirements per unit;

circuit type required; whether a dedicated circuit per unit is required; total power draw for the base configuration and each option configuration; and whether commercial installation power is sufficient or a contractor-provided generator is required. The Government will provide a designated power source at the setup location. The contractor is responsible for all power distribution equipment and connections from the Government-provided power source to each screening unit.

CAPABILITY:

Shall provide the ability to screen for weapons, threatening devices, and metallic items commensurate with TSA and industry screening protocols. In addition, it shall include a throughput gate with the ability to reduce the need for physical contact (touchless). Supply all equipment and set up screening equipment, hand wands, and collection trays distributed amongst Air Show/flightline points of entry with the ability to process approximately 3,600 guests per hour per unit. Remain on site during hours of the airshow with the ability to maintain operational equipment and assist in the troubleshooting of issues that may occur during the system’s use.

PLACEMENT:

Equipment placement by exercised configuration is as follows:

-Base Year (3 units / 6 lanes): Three (3) dual-lane touchless screening units at the North General Public Entry Control Point (ECP) located on the north side of the Mass Aircraft Parking Area (MAPA).

-Option 1 exercised (4 units / 8 lanes): One (1) additional unit added at the North General Public ECP.

-Option 2 exercised (5 units / 10 lanes): One (1) additional unit added at the North General Public ECP, for a total of five (5) units at that location.

The touchless screening equipment will be set up outdoors under tents. Specific unit layout within the ECP shall be coordinated no later than seven (7) calendar days prior to the setup date with the on-site Government point of contact and 22 SFS.

DELIVERY:

Vendor technicians shall initially access the installation via the Commercial Vehicle Inspection Point off S. George Washington Blvd for a vehicle security inspection. At the commercial gate each vendor technician will be issued a base pass for entry/exit during the duration of the Air Show. Base Pass will include a background check that must not show Non-US citizenship status and Criminal Record.

Subsequent base entry/exit will be conducted via the main installation entry control point. Work locations will consist of the north area of the MAPA. Entry/exit to the flight line will be accomplished via flightline ECPs. Vendor vehicles will only be operated on the flightline road

ADD - Vendor’s Technician will need to be issued a base pass for entry. Base Pass will include a background check that must not show Non-US citizenship status and Criminal Record.

and in near vicinity of the designated Public, DV and Military entrances under the direction and discretion of the on-duty Security Forces or event coordinators.

TRAINING/ORIENTATION:

Contractor shall provide orientation and hands-on operational training to Government-designated Security Forces operators and event coordinators no later than 1000 hours on Friday, 23 October 2026. Training shall occur after equipment setup and calibration are verified complete. Training shall cover at a minimum: standard operating procedures for all screening lanes; alarm response and secondary screening protocols; basic troubleshooting steps; and emergency shutdown procedures.

OPERATION:

Contractor’s technicians will be issued installation passes allowing installation access from 0700 daily during the duration of their time at McConnell. The equipment must be set up, calibrated, and tested no later than 1600 hours on 22 October 2026.

The equipment must remain set up, calibrated, tested, and monitored for the entire active public access period during the airshow event dates. The equipment must be in working condition from 0700 hours on 23 October 2026 until 1800 hours on 25 October 2026.

Vendor is responsible to have sufficient personnel, tools, and spare parts to maintain the equipment in fully operational condition. If the equipment needs adjustment, the vendor will complete the adjustment in a reasonable amount of time to prevent extended usage loss from an inoperable machine.

ON-SITE TECHNICAL SUPPORT:

The contractor shall have a minimum of one (1) technician on site at all times during active screening hours on 23-25 October 2026. The technician shall be capable of operating, troubleshooting, adjusting, and if necessary substituting equipment to maintain continuous screening capability across all active lanes. The technician shall coordinate directly with the on-site Government point of contact for any issue affecting lane availability or detection performance.

GOVERNMENT POINT OF CONTACT:

A Government point of contact from 22 SFS will serve as the on-site liaison for logistics coordination, equipment setup acceptance, and real-time communication of any performance issues to the Contracting Officer during the event. That individual is not authorized to direct changes, modify the contract, or authorize work outside the scope of this SOW.

Government Point of Contact: Timothy W. Hessel, MSgt, 22 SFS, 316-759-3976, timothy.hessel@us.af.mil.

Is set up on Friday or Thursday? I know there is still discussion on set up and teardown. I would adjust the hours to 10:00AM on the 23 to ensure it is up for the Friday event.

HESSEL, TIMOTHY W MSgt USAF AMC 22 SFS/22 SFS/S3O I would adjust from 24-25 to 23-25 so we can test and train on the system during the Friday event

23-25

LIABILITY:

The contractor assumes responsibility for the condition and operability of all leased equipment throughout the period of performance. Government personnel who operate equipment in accordance with contractor-provided training and published operator procedures will not be held liable for damage resulting from normal and intended use. The contractor shall carry equipment insurance covering the full replacement value of all units provided under this contract.

REMOVAL:

Tear down must be accomplished by 1900 Sunday, 25 Oct 2026, with equipment departing the same day.